Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Ms. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adopt the June 10, 2024 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Mrs. Anna Hill, Board Member, District 1

Summary: Presented by: Mrs. Deirdre P. Pierce, Vice Chair

Request: It is requested that the Board of Education recognize Kittredge Magnet School for High Achievers, Vanderlyn Elementary School, and Indian Creek Elementary School for their outstanding accomplishment in placing in the top 25 at the Georgia Elementary Science Olympiad State Competition.

Details: Science Olympiad stands as the premier science, technology, engineering, and mathematics (STEM) competition nationwide, engaging 6,300 teams across 425 tournaments in all 50 states. At its core, Science Olympiad fosters a love for STEM through a series of standards-based challenges.

The Georgia Elementary Science Olympiad (GESO) is a science and STEM competition that allows students to engage with a diverse array of STEM disciplines, such as genetics, earth science, chemistry, anatomy, physics, geology, mechanical engineering and technology, fostering a love for science among participants. Events rotate annually to reflect the ever-evolving landscape of scientific inquiry, ensuring that topics remain relevant and captivating. Science Olympiad serves as a platform for hands-on group participation, emphasizing teamwork-a critical skill in modern scientific careers. By fostering collaborative learning experiences, students not only deepen their understanding of STEM concepts but also develop essential problem-solving abilities.

Financial impact: None

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Mrs. Janetta Greenwood, Director, Fernbank Science Center, Division of Curriculum and Instruction, 678-874-7102

Status: Attorney Approval Not Required

Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Summary: Presented by: Dr. Devon Q. Horton, Superintendent
Champion Michelle Dillard, Chief Schools, Division of Schools & Leadership

Summary: Presented by: Ms. Whitney McGinniss, Board Member, District 2

Request: It is requested that the Board of Education approve the renaming of the mascot at Cross Keys High School from the Indians to the Phoenix.

Details: The committee, led by Board member Ms. Whitney McGinniss, was composed of the required Board members and District and School leaders. Additionally, teachers, parents, community members and a student were a part of the committee. There were a total of 15 members on the committee.

The committee met on the following dates:
January 30, 2024
March 6, 2024
April 10, 2024
May 13, 2024

*Public input meeting was March 6, 2024

Financial impact: Areas impacted by the mascot renaming included, but not limited to athletics, band uniforms, murals, and miscellaneous will be reflected in the modernization of Cross Keys High School. Items such as letterhead and stationery are estimated be a small cost that could be absorbed by the local school budget.

Contact: Ms. Whitney McGinniss, Board Member, District 2, 678-676-0722
Dr. Triscilla Weaver, Area Superintendent for Horizon Schools, Division of Schools & Leadership, 678-676-2845

Effective: Upon Board Approval, the Horizon Area will work with appropriate divisions for the renaming of the mascot.

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Status: Attorney Approval Not Required

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education grant to DeKalb County Department of Watershed Management a temporary construction easement of 10,315 square feet as well as a permanent sanitary sewer easement of 16,351 square feet, for the purposes of construction and ongoing maintenance of a sanitary sewer line.

Details: The DeKalb County Department of Watershed Management is planning sewer upgrades across the county to improve the overall sewage network and provide reliable service. The purpose of this project is to upgrade the sewer main in the requested easement area. The existing main has reached the end of its lifespan and needs to be replaced to provide quality services.

An appraisal of the site was acquired and was used to determine the Fair Market Value of $4,900 for the easement to be acquired.

Financial impact: Granting the easement to DeKalb County will result in a gain of $4,900 which will be placed in the General Fund.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447

Mr. Hans G, Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by General Counsel

Approved by the Office of Legal Affairs

Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education grant to DeKalb County Department of Watershed Management a temporary construction easement of 47,414 square feet as well as a permanent sanitary sewer easement of 24,430 square feet, for the purposes of construction and ongoing maintenance of a sanitary sewer line.

Details: The DeKalb County Department of Watershed Management is planning sewer upgrades across the county to improve the overall sewage network and provide reliable service. The purpose of this project is to upgrade the sewer main in the requested easement area. The existing main has reached the end of lifespan and needs to be replaced to provide quality services.

An appraisal of the site was acquired and was used to determine the Fair Market Value of $6,700.00 for the easement to be acquired.

Financial impact: Granting the easement to DeKalb County will result in a gain of $6,700 which will be placed in the General Fund.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447

Mr. Hans G, Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the purchase of six (6) modular buildings from Mobile Modular Management Corporation to support the School Based Health Clinic program for an amount not to exceed $3,761,097.50. The modular buildings will be placed at Flat Rock ES, Indian Creek ES, Oak View ES, Browns Mill ES, Pine Ridge ES, and Pleasantdale ES.

Details: The proposed modular buildings will be used to support the DCSD School Based Health Clinic initiative. The intent of the initiative is to increase students’ access to quality health care, improve academic achievement by decreasing absences related to illnesses, improve the overall health of students, and increase community collaboration.

In 2015, Partners for Equity in Child and Adolescent Health (Partners), formerly known as the Urban Health Program, established a framework to “enhance the well-being of Georgia’s children by increasing access to healthcare and improving the delivery of healthcare to underserved children and adolescents throughout the state.” Under the Partners’ program, the number of SCBCs increased from 2 to 48 since 2013.

Voices for Georgia’s Children compiled a comprehensive overview of information regarding school-based health centers in Georgia. Their review describes the problem of access to quality health care, benefits of school-based centers, cost-saving information, and school successes in Georgia. Overall results indicated that school-based health centers improve outcomes for students by improving their academic achievements.

The schools will monitor the absenteeism of students with chronic illnesses to determine the level of effectiveness of the school-based health center.

On June 23, 2020, E&I Cooperative Services issued an RFP for Modular Buildings, Installation, Removal, Storage Units, Supplies and Services (Modular Buildings). Mobile Modular Management Corporation was awarded a five (5) year agreement effective November 1, 2020, to October 31, 2025, No. CNR01522. On May 17, 2021, the DeKalb County Board of Education entered into that certain Member Specific Agreement to Master Agreement CNR01522 with an initial one (1) year term and four (4) one-year option renewal periods. The Board has authorized its renewal option for the Member Specific Agreement under the same terms as the initial term which remains in effect.

Financial impact: The total amount of $668,738.75 will be paid from the ESSER III budget for the purchase, delivery and set up of the modular clinic building at Flat Rock Elementary School.

The total amount of $668,738.75 will be paid from the ESSER III budget for the purchase, delivery and set up of the modular clinic building at Indian Creek Elementary School.

The total amount of $605,905.00 will be paid from the General Fund budget for the purchase, delivery and set up of the modular clinic building at Oak View Elementary School.

The total amount of $605,905.00 will be paid from the General Fund budget for the purchase, delivery and set up of the modular clinic building at Browns Mill Elementary School.

The total amount of $605,905.00 will be paid from the General Fund budget for the purchase, delivery and set up of the modular clinic building at Pine Ridge Elementary School.

The total amount of $605,905.00 will be paid from the General Fund budget for the purchase, delivery and set up of the modular clinic building at Pleasantdale Elementary School.

*Region 1 - Doraville United ES - Completed

*Region 7 - McNair Discovery Learning Academy (tentatively scheduled to open August 2024)

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447

Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483

Effective: Upon Board approval

Status: Approved by General Counsel

Summary: Presented by: Champion Michelle Dillard, Chief of Schools, Division of Schools & Leadership

Request: It is requested that the Board of Education approve the award of RFP 24-578 DCSD District Wide Synthetic Turf Maintenance Services to Yellowstone Landscaping, not to exceed $381,250.

Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was posted to IonWave on March 7, 2024, was advertised in the Champion Newspaper on March 7, 2024, and March 14, 2024. Electronic notifications were sent to 67 vendors from the DCSD Vendor Bid List, 493 vendors through the State of GA. Procurement Registry and 342 vendors through IonWave. Three (3) proposals were reviewed and two (2) were deemed responsive to the requirements of the solicitation. The two (2) proposals were evaluated by an evaluation committee, which consisted of three (3) staff members from the Athletics Department. Yellowstone Landscaping offered the district the most responsive bid.

Financial impact: The total budget for RFP 24-578 Yellowstone Landscaping. is allocated from the cost code (100.2600.530000.00011.7090.9990.8010.020.0000) Purchase Equipment - Athletics’ General Fund Budget in the amount not to exceed $381,250.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. James Jackson, Executive Director Athletics, Division of Schools & Leadership, 678-676-1824

Effective: Upon Board approval, services shall commence upon receipt of the fully executed contract/service agreement.

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education approve the purchase of Forty (40) Type C, 72-passenger Air-Conditioned Bluebird gasoline engine school buses and Five (5) 2026 Blue Bird/Vision 48-Passenger School Bus with lift from Yancey Bus Sales through the Georgia Statewide Contract (SWC) #99999-SPD-G20160601 for an amount of $6,446,455.

Details: In accordance with Board Policy DJE (Purchasing), Paragraph III.D.3.d. the purchase is made through contracts formally solicited and obtained by the State of Georgia, or any other political subdivision of the State of Georgia, the federal government, or some other governmental agency. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale.

Financial impact: The purchase amount of $6,446,455 will be allocated from SPLOST Project String/Cost code SP6EQUIP.80136.VEHICLES.

Contact: Mr. Erick Hofstetter, Chief Operations Officer; Division of Operations, 678.676.1447

Mr. Bernando C. Brown, Director; Student Transportation, Division of Operations, 678-875-0090

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Mr. Larry L. Wright, Acting Executive Director, Acting Chief of Police, Office of the Superintendent

Request: It is requested that the Board of Education approve the purchase of fifteen (15) police vehicles. Fifteen (15) - 2024 Ford Explorer Police Interceptor (Black) utility vehicles would be purchased from Wade Ford Inc. through State of Georgia Contract 99999-001-SPD0000183-0006 and outfitting of the vehicles would be purchased by an approved vendor for an amount not to exceed $883,416.30.

Details: On January 04, 2022, the State of Georgia of Georgia awarded Contract 99999-001-SPD0000183-0006 to Wade Ford, Inc. for the purchase of police vehicles, regular and alternatively fueled. The contract was renewed with an extension end date of 1/3/2025.

In accordance with Board Policy DJE - III.D.3.d, exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agency. The Public Safety vehicles will be procured under the GA Statewide Contract.

Financial impact: This purchase will be allocated under the General Funds from cost code 100.2600.573000.40211.7510.9990.8010.010.0000 in an amount not to exceed $883,416.30.

Contact: Mr. Larry Wright, Acting Chief of Police, Executive Director, Office of the Superintendent, 678.873.8921

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It requested that the Board of Education approve the award of Bid 24-28 School Nutrition Fluid Milk to New Dairy of Kentucky, LLC (d/b/a Borden Dairy), in the amount not to exceed the budgeted amount of $4,949,377 for SY 24-25.

Details: Bid 24-28 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on February 8, 2024. The bid was advertised in the Champion Newspaper on February 8, 2024, and February 15, 2024. Electronic notification was sent to 6 vendors from the DCSD vendor bid list. Electronic notification was sent to 84 vendors from the DCSD IonWave. Electronic notification was also sent to 88 vendors through the State of GA Procurement Registry.

Products to be provided by New Dairy of Kentucky, LLC (d/b/a Borden Dairy), are delivered by the vendor to the schools.

Three (3) bids were reviewed, and three were deemed responsive to requirements of the solicitation by the Purchasing Department. School Nutrition Services evaluation panel selected New Dairy of Kentucky, LLC (d/b/a Borden Dairy), as the most responsive and responsible bidder.

New Dairy of Kentucky, LLC (d/b/a Borden Dairy)
221 W Hwy 80
London, KY 40741

DFA Dairy Brands/Mayfield Dairy is not being recommended based on their following exceptions to the bid language:

Exception 1. All prices shall be firm against components other than the actual milk or juice cost. The milk and juice cost can escalate or de-escalate monthly with changes in the USDA announced federal market order. Bid

language 1: All prices offered shall be firm against any increase for 12 months from the date of the contract award.

Exception 2. Unused dairy products remaining in schools over an extended closed period of time shall be picked up and disposed of by the dairy supplier at no additional charge. Bid language 2: Unused dairy products remaining in the schools over an extended closed period of time shall be replaced or picked up, and proper credit be issued. Extended closed periods are the following breaks: Fall, Thanksgiving, Winter, and Spring.

Diversified Foods, Inc. is not being recommended based on the following:

Diversified Foods did not provide a total bid price, and only listed shelf-stable milk products. Bid language: Addendum 1, Question 2c.) Is (bidding the entire bid on shelf stable aseptic milk) acceptable? Answer 2c.): No

Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447

Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board approval

Status: Approved by General Counsel

Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It requested that the Board of Education approve the award of Bid 24-25 School Nutrition Cold Storage to Boulevard Cold Storage (The Waken Meat Company), in the amount not to exceed $330,000 for SY 24-25.

Details: Bid 24-25 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on February 8, 2024. The bid was advertised in the Champion Newspaper on February 8, 2024, and February 15, 2024. Electronic notification was sent to 9 vendors from the DCSD vendor bid list. Electronic notification was sent to 83 vendors from the DCSD IonWave. Electronic notification was also sent to 271 vendors through the State of GA Procurement Registry.

Products stored by Boulevard Cold Storage are received from School Nutrition frozen food vendors, maintained, and stored in Boulevard’s cold storage, delivered to schools by DCSD drivers.

One vendor responded to the solicitation and deemed responsive to requirements of the solicitation by the Purchasing Department. School Nutrition Services evaluation panel selected Boulevard Cold Storage (The Waken Meat Company) as the sole responsible and responsive bidder.

Boulevard Cold Storage
100 Metcalf Rd Extension
Forest Park, Georgia 30297

Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.

Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, Division of Operations, (678) 676-1447

Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It requested that the Board of Education approve the award of Bid 24-23 School Nutrition Bread Products to Bimbo Bakeries USA, Inc., in the amount not to exceed the budgeted amount of $1,025,536 for SY 24-25.

Details: Bid 24-23 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on February 8, 2024. The bid was advertised in the Champion Newspaper on February 8, 2024, and February 15, 2024. Electronic notification was sent to 2 vendors from the DCSD vendor bid list. Electronic notification was sent to 82 vendors from the DCSD IonWave. Electronic notification was also sent to 112 vendors through the State of GA Procurement Registry.

Bread Products provided by Bimbo Bakeries USA, Inc., are delivered by the vendor to the schools.

Two (2) bids were reviewed and both were deemed responsive to requirements of the solicitation by the Purchasing Department. School Nutrition Services evaluation panel selected Bimbo Bakeries USA, Inc. as the more responsive and responsible bidder.

Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.

Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447

Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It requested that the Board of Education approve the award of Bid 24-17 School Nutrition Fresh Produce to Royal Food Service, in the amount not to exceed the budgeted amount of $3,613,070 for SY 24-25.

Details: Bid 24-17 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on February 29, 2024. The bid was advertised in the Champion Newspaper on February 29, 2024, and March 7, 2024. Electronic notification was sent to 8 vendors from the DCSD vendor bid list. Electronic notification was sent to 90 vendors from the DCSD IonWave. Electronic notification was also sent to 294 vendors through the State of GA Procurement Registry. One vendor responded to the solicitation.

Products to be provided by Royal Food Service and delivered by the vendor to the schools.

One vendor responded to the solicitation and deemed responsive to requirements of the solicitation by the Purchasing Department. School Nutrition Services evaluation panel selected Royal Food Service as the sole responsible and responsive bidder.

Royal Food Service
3720 Zip Industrial Boulevard
Atlanta, GA 30354

Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.

Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447

Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the extension of Bid 22-18, USDA Product Processing to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods in the amount not to exceed $5,091,625 for SY 24-25. This request extends the agreement for all vendors listed above an additional year July 1, 2024, through June 30, 2025.

Details: DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2022. The vendor must supply the DCSD Purchasing Department with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer may specify actual dollar changes or the change as a percentage.

School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. These vendors met the assessment criteria.

Due to the excellent level of service provided by these processors, School Nutrition Services (SNS) request to extend Bid 22-18 for an additional year with the same terms and conditions as the original term contract from July 1, 2024, through June 30, 2025. There is an average less than 1% price increase from the processors for 2024-2025 SY.

One of the nine initially approved vendors, Michael Foods’ contract, will not be extended (renewed) due to the vendor no longer providing Item No.: 25 (Cheese Omelet). The product will be purchased through our approved commercial vendor, Bid No. 22-15 Frozen Temperature Control & Dry Food Products.

Bid 22-18 was initially approved by the Board on July 12, 2021, in the amount not to exceed $3,500,00.00. This is the third of four (4) extensions (renewals) allowed.

Initial Contract term - 7/12/2021 - Not to Exceed $3,500,000.00

Yr. 1 Renewal - 6/6/2022 - Not to Exceed $4,025,000.00

Yr. 2 Renewal - 5/8/2023 - Not to Exceed $4,628,750.00

Yr. 3 Renewal - 6/10/2024 - Not to Exceed $5,091,625.00 (Current Year)

Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.

Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000

Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447

Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780

Effective: Upon Board approval

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the renewal of BrainPOP and BrainPOP, Jr., with BrainPOP, Inc. at a cost not to exceed $205,424.55.

Details: BrainPOP is a group of educational websites with over 1,000 short, animated movies for students in grades K-12. Together with quizzes and related materials, BrainPOP covers the subjects of science, social studies, English, math, engineering and technology, health, arts, and music.

It provides engaging and creative ways to explain complex concepts to students. It is a trusted learning resource that supports core and supplemental subjects and provides access to millions of learners worldwide.

For the 2023 - 2024 school year, the DeKalb County School District’s BrainPOP use data includes:





Unique Users
Total Logins



Students
Teachers
Students
Teachers


BrainPOP
49,723
3,686
536,539
59,154


BrainPOP, Jr.
33,533
2,707
254,894
43,069


BrainPOP Science
6,813
563
26,567
2,435


Total
90,069
6,956
818,000
104,658




BrainPOP continues to be an essential tool utilized by students and teachers to support learning, both virtually and in person. Both BrainPOP and BrainPOP, Jr. are now the most used applications in our Launchpad portal.

These engaging educational sites have numerous subscribers nationally and globally. District subscribers similar to the demographics and size of the DeKalb County School District include, but are not limited to Austin ISD (TX), Northside ISD (TX), Milwaukee Public School District (WI), School District of Orange County (FL), and School District of Palm Beach (FL).

Pursuant to Board of Education Policy DJE, the purchase of BrainPOP does not require a competitive bid because it meets the policy definition of a sole source. The DeKalb County School District has purchased BrainPOP services for 12+ years with consistent data to support continuous renewal. The DeKalb County School District utilizes BrainPOP to help deliver on the district’s promise to continue providing learning for all students.

Financial impact: $205,424.55

General Funds
100.1000.561200.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the purchase of Canvas Learning Management System with Instructure, Incorporated at a cost not to exceed $715,310.

Details: DeKalb County School District is committed to providing equitable access and instructional continuity through the implementation of Canvas as its learning management system.

This instructional tool will allow the district to:

support teaching and learning in a virtual environment.
support access to and utilization of the District's Board-approved curriculum.
deliver professional learning for all staff members.
facilitate and collect student assignments and assessments.
integrate seamlessly with legacy systems such as Infinite Campus, Microsoft Office products, Google Apps for Education, and many other tools utilized by the district.
Analyze engagement data using many reports and analytics.
promote parental engagement through the parent portal feature.

The district's learning management system is a critical legacy system that requires a significant implementation period with ongoing compatibility and standardization with other systems and district processes. Canvas replaced the district's former learning management system (LMS), itsLearning, also referred to as VERGE, during the 2022-2023 school year.


Evaluation and Selection
Canvas was selected by qualified professional instructional staff and students based on sound pedagogical judgment and the district's best interest during the Spring Semester of the 2020 - 2021 school year. The Division of Information and Instructional Technology used the 2021-2022 school year to tend to the following tasks for transition and the preparation of district adoption of Canvas:

Phase I: Authentication The district worked with application development to develop the basic account structure and functions for users. This phase included determining roles, login procedures for students and teachers.
Phase II: Data Provisioning The provisioning process required the district to determine how to connect Canvas to Infinite Campus to add student information data to the Canvas account. This process also allowed for the setting up of the grade pass back feature between Canvas and Infinite Campus, our student information system.
Phase III: DCSD (DeKalb County School District) Branding The setup of Canvas required the district to personalize Canvas with branding, features, and applications. During this process, the district collaborated with Canvas, Microsoft, Apex, BrainPOP, and other applications to create a learning experience that works all within the DCSD ecosystem.
Phase IV: Onboarding and Launching The systemic adoption required the district to communicate the implementation plan to the district leaders, principals, and all local school instructional staff. Once this information was communicated, Instructional Technology developed courses and training resources to support school-based training for Digital Learning Teams, focusing, transitioning, and implementing Canvas with teachers. This also provided an opportunity to engage school-based stakeholders.


Pursuant to Board of Education Policy DJE, the purchase of Canvas does not require a competitive bid because it meets the policy definition of a single source. Canvas also meets the definition of "instructional software" as outlined in board policy.

Financial impact: $715,310.


General Fund
100.1000.561200.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the annual subscription for the service and incident management platform from Incident IQ (IIQ) at a cost not to exceed $151,825.99.

Details: Incident IQ provides the DeKalb County School District with help desk ticketing, change control, and IT asset management support to maintain work orders and beyond. Incident IQ platform is revolutionizing how school districts provide and manage services. Incident IQ helps create Incident Help Desk tickets to assist with all district technical issues. This software allows our technicians and support staff to go into each school container and resolve the technical issues immediately.



Incident IQ Ticketing was built to support everyone in a school. It provides simple help submission for teachers, staff, and students, powerful workflows for support teams, and detailed analytics for administrators. Incident IQ is the first thing everyone in the district opens when experiencing technical issues. All incidents are logged into Incident IQ, where information on actions from creation to disposition is recorded and analytics are provided to drive support and change for the district. This system allows us to use up-to-date operational data to report where we are and historical data to determine and identify problem areas and opportunities for improvements, a holistic view of operations. Since the beginning of the school fiscal year 2023, the district has addressed and resolved over 97,400 tickets.

Pursuant to Board of Education Policy DJE, the purchase of Incident IQ services meets the policy definition of a single source. Incident IQ is a legacy system with a multitude of historical data that requires a significant implementation period (spanning multiple years) with ongoing compatibility and standardization with other systems and district processes.

Financial impact: $151,825.99


General Fund
100.1000.561200.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the annual subscription for the wireless maintenance agreement from Integrated Communications Networks (ICN) at a cost not to exceed $201,495.36. This is a one-year maintenance agreement.

Details: The DeKalb County School District has been transforming the technology infrastructure to provide a more robust wireless connectivity. Students and staff are utilizing wireless technology to access instructional content and numerous cloud-based applications.The wireless maintenance agreement is an annual contract providing protection for all DCSD hardware and software licenses associated with the wireless infrastructure. This agreement is essential to ensuring continuous coverage and support for the wireless network that facilitates the connectivity of devices used by students and staff. It also safeguards against potential hardware and software failures for over 8000 DCSD wireless access points, licenses, and supporting servers, which collectively offer a secure wireless network for all DCSD-issued devices.


This one-year maintenance agreement falls under existing RFP 20-516, last extended by the Board of Education on March 2024.

Financial impact: $201,495.36

General Fund
100.1000.530000.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the purchase of managed print services and multi-function print device refresh to Lexmark International in an amount not to exceed $1,773,843.36.



This is year one of a five-year agreement. Each year the request to renew services will be brought to the Board of Education for approval.

Details: Managed Print Services (MPS) is a comprehensive program that provides management, maintenance, and supplies for multi-function printing devices. The district’s last multi-function printing device (copiers) refresh was in 2016 and this contract approval will allow the district to refresh these devices and continue providing maintenance and support services. The scope of the pending project will replace the district’s current and end-of-life managed multi-function print devices (copiers) in all schools and centers. The vendor will provide equipment and services in accordance with the scope of work, requirements, and terms and conditions.



The benefits of this managed print services agreement include:


Lower the total cost of ownership and device refresh
Reduce environmental impact through lower energy consumption and increased sustainability
Increase security for student information and sensitive documents
Streamline operations, standardize equipment, and increase efficiency
Defined Service level agreements for repairs
Monitor and provide toner delivery when levels are low
Provide the ability to proactively monitor the equipment for potential failures over the network
Utilize a single vendor to manage and service all multi-function printing devices




This opportunity to modernize our printing infrastructure further supporting the district’s technology infrastructure transformational initiatives.







Evaluation Process







The Division of Information and Instructional Technology conducted a comprehensive competitive review and selection process to identify the best managed print services provider for our district. We leveraged an e-procurement solution to ensure we reached a broad pool of qualified vendors. A request for quote was published on the Bonfire UNSPSC Commodity Code site on April 26, 2024. Electronic notifications were sent to 928 vendors, and eighteen showed initial interest by downloading the requirements. Ultimately, three submitted proposals for evaluation.







Following this rigorous process, Lexmark emerged as the clear winner due to their proposal's alignment with the district's requirements and its potential to deliver significant benefits to the DeKalb County School District.







The attached documents review the requirements and an executive summary of the selection process.

In accordance with Board of Education Purchasing Policy DJE III.D.3.d., the Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize TIPS (The Interlocal Purchasing System) cooperative purchasing contracts - 210101 (Technology Solutions, Products, and Services) and 240103 (Copiers, Fax, Multifunction Machines, and Services).

Financial impact: $1,773,843.36

GL Code: 100.2800.543200.000111.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274

Effective: June 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274

Request: It is requested that the Board of Education approve the purchase of school and business record digitization services to Docufree Corporation in an amount not to exceed $6,136,008.

Details: The DeKalb County School District currently archives and manages a significant number of physical records, encompassing both student and business documents. These paper-based files pose challenges in terms of accessibility, security, and efficient storage. To address these concerns and improve data governance, the district has initiated the Physical Records Digitization Project.



Implementing a Physical Records Digitization Project offers the DeKalb County School District several key benefits. Data governance will be significantly enhanced through improved accessibility, allowing authorized personnel to access student and staff information quickly and easily from any device. Security will also be strengthened as digital files can be stored securely with access controls, reducing the risk of loss, damage, or unauthorized access compared to physical documents. Finally, streamlined workflows will be achieved through faster document retrieval and sharing, improving efficiency for staff across the entire district.



The project scope encompasses the digitization and archiving of student and business records held within DeKalb County School District. This includes records located at all schools and district facilities. The selected vendor will be responsible for secure scanning, indexing, and secure storage solutions for the digitized files. The project timeline will be determined based on a thorough assessment of the existing physical records.



Evaluation Process



The Division of Information and Instructional Technology conducted a comprehensive competitive review and selection process to identify the best record digitization services provider for our district. We leveraged an e-procurement solution to ensure we reached a broad pool of qualified vendors. A request for quote was published on the Bonfire UNSPSC Commodity Code site on April 26, 2024. Electronic notifications were sent to 112 vendors, and 24 showed initial interest by downloading the requirements. Ultimately, four vendors submitted proposals for evaluation.



Following this rigorous process, Docufree Corporation emerged as the clear winner due to their proposal's alignment with the district's requirements and its potential to deliver significant benefits to the DeKalb County School District.



The attached documents review the requirements and an executive summary of the selection process.



In accordance with Board of Education Purchasing Policy DJE III.D.3.d., the Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize Charlotte Cooperative Purchasing Alliance cooperative purchasing contract #269-2019-090.

Financial impact: $6,136,008

General Fund: 100.2800.530000.00011.7600.9990.0308.070.0000

SLOST 306.2210.530000.90336.7600.9990.8010.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274

Effective: June 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve payment to Educational Funding Group, Inc. for E-rate consulting services at an amount not to exceed $75,000.

Details: The United States Congress passed a law authorizing the FCC to fund technologies for K-12 schools based on poverty level.

The program covers or has covered:


Category 1 (formerly Priority 1): Voice Services and transmission of internet access within educational buildings within the district
Category 2 (formerly Priority 2): Eligible equipment such as wireless access points, switches, routers, data cabling and UPSs


Educational Funding Group, Inc. has assisted DCSD with reimbursements from the Universal Administrative Services Company (USAC) totaling $13.4 million in E-Rate funding since Funding Year 2013 - 2014. Services provided include:


Forms Preparation (E-Rate Application and Forms on behalf of DCSD)
Competitive Bidding (Follows DCSD bidding practices)
Participation in SLD Review Process
Document Retention
E-Rate Compliance and Legal Matters (Keeps DCSD informed of FCC E-Rate rules and regulations)

Financial impact: $75,000 General Fund
100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the purchase of professional services to provide staffing augmentation, maintenance, and monitoring services for network, data center, and cloud services with Blue Mantis for an amount not to exceed $1,000,000.

Details: The DeKalb County School District is committed to providing equitable access to an empowered learning and work environment supported by innovative technology and a robust, secure, and constantly accessible network. As a result, the transformation and sustainability of the district’s technology infrastructure are mission-critical. Implementation of current and future technology projects outlined by the MIRACLES (www.dekalbschoolsga.org/miracles) initiative are key to realizing the district’s commitment to digital equity, empowered learning environments, as well as business continuity.







Due to continued and ongoing staffing challenges in DIIT coupled with technology infrastructure change management, critical staffing gaps and capacity that are necessary to complete key projects and milestones within identified timelines continue to surface. As with most industries hiring for IT-related positions, the district is experiencing challenges with hiring IT-related staff. It has been determined that the district must secure complementary professional technology services and support to fill these gaps to ensure these projects are completed with fidelity.







In March 2023, the Board of Education approved the contract renewal for Blue Mantis (formerly, GreenPages Technology Solutions) to provide engineering and strategic planning services along with necessary hardware purchases. With the approval of the SPLOST VI network enhancement projects and the continued loss of skilled staff, there remains a need to add full-time staffing support with the technical experience and knowledge to ensure all infrastructure transformation projects are completed with fidelity. This agenda item requests additional funding for an additional year to cover these costs.







It is important to note that this is an intermittent staffing solution that will ensure key digital transformation and modernization projects are completed according to scope, timeline, and within budget. The ultimate goal is to continue to develop, invest in, and enhance the district’s existing information technology workforce. However, immediate assistance is necessary to fill the gaps in knowledge, skill, and capacity.







In accordance with Board of Education Purchasing Policy DJE III.D.3.d., the Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the National Cooperative Purchasing Alliance cooperative purchasing agreement 01-96.

Financial impact: 1,000,000

ESSER
448.1000.530000.30521.7600.4190.8010.070.2022

SPLOST VI
306.2210.530000.80336.7600.9990.8010.070.0000

GENERAL FUNDS

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274

Effective: June 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the request to utilize the services of Computer Aid, Inc (CAI) not to exceed $1,938,784.

Details: Computer Aid, Incorporated is the State of Georgia approved vendor for temporary IT staffing resources. These contractors work on an hourly basis, as well as on a project basis with milestone payments through a network of staffing agencies and consulting firms.

The district utilizes contracted services in various roles and departments. During this fiscal year 2024, the following contractors have been utilized:




Job Function


Information Technology Technicians


Online Registration Staff


ERP Implementation Staff


Database and Applications Development


Network Systems Engineer


Project Managers


Data Center Engineer


Solutions Architect


Data Visualization Specialist







During the fiscal year 2025, the district will need to continue leveraging contracted services to support the district's technology-related initiatives, as needed. These services will augment the existing staff in the various departments. Once the assigned project or task is completed, the contracted resources will be removed.

Financial impact: $1,938,784

GL Code: 100.1000.530000.00011.7600.9990.0308.070.0000
SPLOST VI (Infrastructure Projects):

The monthly invoice amount will depend on the number of hours worked by each contractor.

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: June 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Aurora Lora, Facilitator, Insight Education Group

Request: It is requested that the Board of Education approve the proposed 2024-2029 Strategic Plan in accordance with Board Policy CA, to include the Vision, Mission, Core Beliefs, Strategic Goal Areas, Performance Objectives, and Strategy Map.

Details: On September 11, 2024, the Board of Education voted to use a process developed by Insight Education Group to develop a high-quality Strategic Plan for the DeKalb County School District. The process included leading multiple community engagement sessions, analyzing data, engaging various teams in the plan development, and providing support to divisions and schools to cascade the plan.

Financial impact: All budgets will be aligned to the Strategic Plan.

Contact: Mr. Elijah Palmer, Chief of Staff, Office of the Superintendent, 678-676-0196
Dr. Sherry Everett, Director of Strategic Management, Office of the Chief of Staff, 678-676-0435

Effective: July 1, 2024

Status: Attorney approval not required

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the April 2024 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Status: General Counsel approval not required

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: It is requested that the Board of Education approve the June Human Resources Report.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Status: Attorney approval is not required.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: As recommended in the annual report submitted to the Board of Education, it is requested that the Board of Education approve the personnel recommended for employment contracts for the 2024-2025 academic year.

Financial impact: Approval of employment contracts to personnel impacts the salary cost codes associated with each employee’s work location.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Status: Attorney approval is not required.

Summary: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Request: It is requested that the Board of Education approve the contract for Frontier Educational Consulting Services.

Details: The Teacher Residency Program is an innovative program designed to provide a pipeline of certified teachers for the DeKalb County School District. Frontier Educational Consulting Services has worked over the last year to design, set-up and build the program frameworks. Consultant has been key in assisting with the development of university partnerships, drafting RFPs, creating web designs, building mentor and resident application and selection processes.



The scope of work covered by the initial ICA has culminated. This request is to expand and extend the professional services of the initial contract in order to ensure a successful continuance of the program.



As we move forward, the program services are needed:



Onboarding, training, and coaching Talent Development Coordinator I; Facilitate professional learning during Bridge Week; Facilitate professional learning for Talent Development Coordinators I; Engage in Learning Walks with IGNITE team members to progress monitor, calibrate, and collect data around programmatic success; Co-construct early clinical experiences at residency partner site; Prioritize, define, and engage in key protocols, coaching moves and instructional practices of the mentor teacher; Engage Residency leadership team and selected stakeholders in guided professional development aligned to the Teacher Residency Matrix; Co-develop shared professional development opportunities; Facilitate Create Job Embedded Professional Development opportunities to further develop and implement key practices associated with being a mentor and resident teacher; Coach and support Mentor Teachers.

Financial impact: This is a budgeted expense not to exceed $150,000.

Status: Attorney approved

Summary: Presented by: Champion. Michelle Dillard, Chief of Schools, Division of Schools and Leadership James Jackson, Executive Director of Athletics, Schools and Leadership

Request: It is requested that the Board of Education approve the award of RFQ 24-547 DCSD Athletic Trainers to Northside Hospital, not to exceed $1,200,000.

Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFQ was issued on March 7, 2024, and notification of the upcoming RFQ was posted to IonWave on March 19,2024 posted on the Georgia Procurement Registry on March 7, 2024. Electronic notification was sent to 41 vendors from the DCSD Vendor Bid List, 194 vendors through the State of Ga. Procurement Registry and 175 vendors through IonWave. Two bids were reviewed and deemed responsive to the requirements of the solicitation. The 2 bids were evaluated by an evaluation committee, which consisted of four (4) staff members from the Athletic Department.

Financial impact: The total budget for the RFQ 24-547 Northside Hospital is allocated from the cost code (100.2500.530000.00011.7090.9990.8010.020.000) not to exceed $1,200,000.

Contact: Mrs. Michelle Dillard, Chief of Schools, Schools and Leadership, 678-676- 0542
Mr. James P. Jackson, Executive Director of Athletics, 678-676-1824

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the Memorandum of Understanding with the Georgia Aquarium, Incorporated, so students have access to experiential and relevant learning opportunities that expand their background knowledge in science, other core content areas, and career and post-secondary opportunities in the fields of Science, Technology, Engineering and Mathematics (STEM) in an amount not to exceed $487,900.

Details: The Memorandum of Understanding (MOU) sets forth the terms and understanding between the DeKalb County School District and Georgia Aquarium, Incorporated. The goals of the partnership are as follows:

To develop K-12 career exploration opportunities in marine biology and ocean science to increase minority representation in the field,
To accelerate learning and bridge gaps in knowledge and understanding through real world enrichment opportunities as it relates to science and other core content areas,
To support improving student outcomes as it pertains to standards-based local, state, and national summative assessments,
To increase teacher’s professional knowledge as it relates to marine, ocean, and environmental sciences to support integration and application of the core content areas,
To increase Georgia Aquarium’s program accessibility and outreach for parents and students in grades K-12,
To increase student’s knowledge of aquaculture to raise awareness in local and global environmental sustainability efforts,
To develop a more cohesive path for K-12 students to engage in meaningful instruction, using sustained multipoint contacts to create a continuous path into STEM/marine science careers, and
To instill an understanding of and passion for aquatic animals and their habitats by increasing awareness and abilities for diverse populations to pursue careers in aquatic fields.

Financial impact: The total contract amount will not exceed $487,900.

The general budget charge codes are as follows:
100.1000.530000.00011.6600.9990.6010.035.0000
100.1000.561000.00011.6600.9990.6010.035.0000

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Mrs. Janetta Greenwood, Director, Fernbank Science Center, Division of Curriculum & Instruction, 678.874.7119

Effective: July 1, 2024 - June 30, 2025

Status: Reviewed and Approved by Counsel for Legal Sufficiency

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum & Instruction

Request: It is requested that the Board of Education approve the request to purchase development and installation services for interactive and engaging software and hardware, exhibit design and fabrication services, audio visual equipment, and STEM related materials and resources to create three-dimensional, immersive learning experiences that are ADA (Americans with Disabilities Act Standards for Accessible Design) compliant. Pursuant to Board Policy DJE III.D.3.g.2, BWC, Back & Rosta, Exploring Graphics, Robot Labs, and TSAV are the vendors selected by qualified, professional personnel based on sound pedagogical judgment and in the District’s best interest to make instructional and curriculum updates at Fernbank Science Center in an amount not to exceed $1,107,896.73.

Details: BWC, Back & Rosta, Exploring Graphics, Robot Labs, and TSAV are the selected vendors to upgrade Fernbank Science Center. The chart below summarizes the scope of work that will be completed by each vendor in an amount not to exceed $1,107,896.73:




Vendor
Purpose
Amount


BWC: (Science on a Sphere) NOAA Sphere to Teach Earth Science Principles
Instructional Science/STEM Exhibits and Content
$162,990.00


Back & Rosta: (Magic Wall) Large Scale Integrated Touchscreens to Encourage Student Exploration and Learning in Multiple Disciplines and Domains of Science and STEM. Includes the Development of Personalized Curriculum to Real-World Challenges Aligned to Academically Rigorous Standards and Experiential Learning
Interactive Instructional Panels

Instructional Technology/Educational Content Development Services

Instructional Software and Hardware


$249,990.00


Exploring Graphics: Design and Installation of Enhanced Exhibits to Encourage Student Development in Science and STEM Concepts
Instructional Science/STEM Exhibits and Content
Instructional Technology/Educational Content Development Services
$245,000.00


Robot Labs: (AI Innovation Lab) Complete Lab Package Inclusive of STEM Curriculum to Integrate AI and AI Concepts Across Content Areas and Development of Student Soft Skills
Instructional Science/STEM Exhibits and Content
Instructional Software and Hardware
$118,968.34


Robot Labs: (NAO Robots) Humanoid and Supporting STEM Curriculum for Integrated Instruction)
Instructional Science/STEM Exhibits and Content
Instructional Software and Hardware
$64,320.00


Robot Labs: (Pepper the Robot) AI and Integrated STEM Curriculum Including Literacy
Instructional Science/STEM Exhibits and Content
Instructional Software and Hardware
$33,600.00


TSAV: Video Walls to Engage Students in Advanced and Rigorous Science/STEM Experiences to Develop Experiential Learning
Instructional Software and Hardware
$233,028.39





Interactive Instructional Panels: These panels can provide hands-on learning experiences for students, allowing them to interact with scientific concepts in a tangible way. They promote engagement, curiosity, and inquiry by allowing students to explore and experiment.

Instructional Software and Hardware: Instructional software and hardware can offer immersive experiences that stimulate curiosity and enhance interest in various scientific disciplines and STEM. Students can explore science and STEM in a visually captivating manner, fostering a sense of wonder and excitement.

Instructional Science/STEM Exhibits and Content: Science and STEM exhibits provide opportunities for students to engage with real-world phenomena and principles. These exhibits can spark curiosity, deepen understanding, and encourage inquiry-based learning as students explore and investigate various scientific concepts.

Instructional Panels/Instructional Technology: These panels provide visual learning experiences for students by allowing them to interact with scientific concepts in a tangible way.

Instructional Technology/Educational Content Development Services: These services support the creation of engaging and relevant educational content tailored to the needs of students and teachers. By providing access to high-quality and rigorous instructional materials and professional development opportunities, these resources and technology updates will help enhance teacher and student knowledge in science education while providing access to tangible and visible resources to support continuous learning.

Financial impact: The total contract amount will not exceed $1,107,896.73.

The ESSER budget charge codes are as follows:

BWC
$ 162,990.00
448.1000.561600.30521.7210.4190.8010.035.2022
448.1000.561500.30521.7210.4190.8010.035.2022
448.1000.553200.30521.7210.4190.8010.035.2022

Back & Rosta
$ 249,990.00
448.1000.561600.30521.7210.4190.8010.035.2022
448.1000.553200.30521.7210.4190.8010.035.2022
448.1000.561500.30521.7210.4190.8010.035.2022

Exploring Graphics
$ 245,000.00
448.4000.530000.30521.7210.4190.8010.035.2022
448.4000.561500.30521.7210.4190.8010.035.2022

Robot Lab
$ 216,888.34
448.1000.561600.30521.7210.4190.8010.035.2022
448.1000.561500.30521.7210.4190.8010.035.2022
448.1000.553200.30521.7210.4190.8010.035.2022
448.2213.530000.30521.7210.4190.8010.035.2022

TSAV
$ 233,028.39
448.1000.561600.30521.7210.4190.8010.035.2022
448.1000.561500.30521.7210.4190.8010.035.2022
448.1000.561000.30521.7210.4190.8010.035.2022
448.1000.553200.30521.7210.4190.8010.035.2022
448.1000.561100.30521.7210.4190.8010.035.2022
448.1000.530000.30521.7210.4190.8010.035.2022

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Mrs. Janetta Greenwood, Director, Fernbank Science Center, Division of Curriculum & Instruction, 678.874.7119

Effective: June 11, 2024 - September 30, 2024

Status: Reviewed and Approved by Counsel for Legal Sufficiency

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the purchase of a district-wide license for Edmentum’s Apex learning courses from Edmentum at a cost not to exceed $590,179.44.

Details: To augment FLEX Academy's robust course offerings, DeKalb County School District added Edmentum’s Apex learning courses during the 2021-22 school year. This content can be aligned with the District’s curriculum and supports synchronous and asynchronous instruction.

Edmentum, which purchased Apex, provides content efficacy which addresses diverse student needs, promotes on-time graduation, and prepares each student for college and work. Edmentum, through their Apex learning courses, provides digital content that can be used to enhance online instruction for the students and teachers. This content:


Creates equitable opportunities for students to access quality digital content.
Supports the district's Board-approved curriculum.
Provides the ability to personalize learning for accelerated as well as struggling students.
Provides a complete course of study that offers active learning, standards coverage, and depth of instruction.
Provides progress monitoring.
Provides integrated formative and summative assessments.


Pursuant to Board Policy DJE III.D.3.g.1-2, Edmentum’s Apex learning courses have been evaluated annually and selected by qualified, professional personnel based on sound pedagogical judgment and in the District's best interest.

Financial impact: The financial impact is $590,179.44 to purchase a district-wide license.

General Funds:
100.1000.561200.00011.6020.1041.6013.035.0000

Historical Spend:




School Year
Cost
Number of Students Served


2021-2022
$472,500.00
3826


2022-2023
$403,296.00
1309


2023-2024
$557,270.26
1754


2024-2025
$590,179.44
N/A

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Ms. Keatra Wright, Director, FLEX Academy, Division of Curriculum & Instruction, 678.676.4141

Effective: July 1, 2024 - June 30, 2025

Status: Reviewed and Approved by Counsel for Legal Sufficiency

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the RFQu 24-570 6-12 English Language Arts Instructional Resources contracts with Houghton Mifflin Harcourt (HMH) and McGraw-Hill to support K-12 core English language arts instruction. These vendors are the most responsive and responsible bidders to provide English language arts instructional resources in print and/or digital formats for teachers and students for more than $100,000 per vendor, but not to exceed a total contracted amount of $20,000,000.




6-12 Core English Language Art Instructional Resources


Grades/Specific Courses
Vendor


Language Arts/Grade 6
McGraw Hill


Language Arts/Grade 7
McGraw Hill


Language Arts/Grade 8
McGraw Hill


Ninth Grade Literature and Composition
Houghton Mifflin Harcourt (HMH)


Tenth Grade Literature and Composition
Houghton Mifflin Harcourt (HMH)


American Literature and Composition
Houghton Mifflin Harcourt (HMH)


British Literature and Composition
Houghton Mifflin Harcourt (HMH)

Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualifications (RFQ) was issued December 14, 2023. Electronic notification was sent to 187 vendors from the DCSD vendor list, 1,398 vendors through the State of Georgia Procurement Registry (GPR), and 253 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning December 14, 2023 and December 21, 2023. Nine (9) proposals were received on January 23, 2024 for the 6-12 English Language Arts Resources. The nine (9) proposals were deemed responsive and evaluated on the following criteria: alignment to Georgia English Language Arts Standards, evidence-based instructional strategies/resources for diverse learners, quality of supporting texts, support for improved literacy practices, complimentary digital resources, data privacy, set-up costs, initial training, and ongoing support.

The contract will include up to four, one-year extension options contingent upon DCSD’s offer to such an extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.

Financial impact: The total contract amount will not exceed $20,000,000.

ESSER Federal Charge Codes:



448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC


448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES


448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS


448.1000.564100.30521.7210.4190.8010.035.2022
TEXTBOOKS - PRINTED


448.1000.564200.30521.7210.4190.8010.035.2022
BOOKS (OTHER THAN TEXTBOOKS)

Contact: Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-1471
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-2421
Mrs. Stephanie Brown-Bryant, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Kimberlynn Weston, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129

Effective: June 11, 2024 - June 30, 2025.

Status: Solicitation Reviewed and Approved by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the RFQu 24-571 K-12 World Languages Instructional Resources contracts with Klett World Languages, Vista Higher Learning, Wayside Publishing, Carnegie Learning, and Savvas to support K-12 world languages instruction. These vendors are the most responsive and responsible bidders to provide world languages instructional resources in print and/or digital formats for teachers and students for more than $100,000 per vendor but not to exceed a total contracted amount of $20,000,000.




K-12 Core World Languages Instructional Resources


Grades/Specific Courses
Vendor


DLI French K-5
Klett World Languages


DLI Spanish K-5
Vista Higher Learning


Spanish K-5
Vista Higher Learning


French 6-8
Vista Higher Learning


Connections French
Vista Higher Learning


Spanish 6-8
Carnegie Learning


Connections Spanish
Carnegie Learning


German 6
Klett World Languages


German I-IV
Klett World Languages


AP German Language and Culture
Wayside Publishing


French I-IV
Vista Higher Learning


AP French
Vista Higher Learning


Spanish I - IV
Carnegie Learning


Spanish V
Vista Higher Learning


AP Spanish Language and Culture
Vista Higher Learning


Spanish for Native Spanish Speakers 1-3
Vista Higher Learning


AP Spanish Literature and Culture
Wayside Publishing


Latin I - III
Savvas


AP Latin
Savvas








K-12 Supplemental World Languages Instructional Resources


Grades/Specific Courses
Vendor


DLI Spanish K-5
Vista Higher Learning


AP French
Vista Higher Learning


AP Spanish Language and Culture
Vista Higher Learning

Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualifications (RFQ) was issued December 14, 2023. Electronic notification was sent to 85 vendors from the DCSD vendor list, 1,398 vendors through the State of Georgia Procurement Registry (GPR), and 253 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning December 14, 2023 and December 21, 2023. Eight (8) proposals were received on January 23, 2024 for the RFQu 24-571 K-12 World Languages Instructional Resources. The eight (8) proposals were deemed responsive and evaluated on the following criteria: alignment to Georgia K-12 World Languages Standards, evidence-based instructional strategies/resources for diverse learners, quality of supporting texts, support for improved literacy practices, complimentary digital resources, data privacy, set-up costs, initial training, and ongoing support.

The contract will include up to four, one-year extension options contingent upon DCSD’s offer to such an extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.

Financial impact: The total contract amount will not exceed $20,000,000.

ESSER Federal Charge Codes:



448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC


448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES


448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS


448.1000.564100.30521.7210.4190.8010.035.2022
TEXTBOOKS - PRINTED


448.1000.564200.30521.7210.4190.8010.035.2022
BOOKS (OTHER THAN TEXTBOOKS)

Contact: Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-1471
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-2421
Mrs. Stephanie Brown-Bryant, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Kimberlynn Weston, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129

Effective: June 11, 2024 - June 30, 2025

Status: Solicitation Reviewed and Approved by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the RFQu 24-572 K-12 Visual and Performing Arts Instructional Resources contracts with Digital Theatre (US) LLC, The Art of Education University, and Dance for Schools to support K-12 visual and performing arts instruction. These vendors are the most responsive and responsible bidders to provide visual and performing arts instructional resources in print and/or digital formats for teachers and students for more than $100,000 per vendor but not to exceed a total contracted amount of $20,000,000.




K-12 Core Visual and Performing Arts Instructional Resources


Grades/Specific Courses
Vendor


Theatre/Arts Grades 4-5
Digital Theatre (US) LLC


Media Arts, Grades 4-5
Digital Theatre (US) LLC


Media Arts, Grades K-5
The Art of Education University


Visual Arts, Grades K-5
The Art of Education University


Dance, Grades 6-8
Dance for Schools


Advanced Dance, Grades 6-8
Dance for Schools


Theatre Arts, Grades 6-8
Digital Theatre (US) LLC


Media Arts for Theatre, Grades 6-8
Digital Theatre (US) LLC


Theatre Arts Exploratory/Enrichment/Grades 7 -8
Digital Theatre (US) LLC


Media Arts, Grades 6-8
The Art Education University


Visual Arts, Grades 6-8
The Art Education University


Theatre Arts/Fundamentals I - IV
Digital Theatre (US) LLC


Theatre Arts/Musical Theater, I - IV
Digital Theatre (US) LLC


Theatre Arts/Technical Theater, I - IV
Digital Theatre (US) LLC


Lighting Design, I - IV
Digital Theatre (US) LLC


Sound Design, I - IV
Digital Theatre (US) LLC


Theatre Arts/Advanced Drama I - IV
Digital Theatre (US) LLC


IB Theatre, Years One and Two
Digital Theatre (US) LLC


Theatre Arts/Acting, I - IV
Digital Theatre (US) LLC


Film & Television, I - IV
Digital Theatre (US) LLC


IB Film Year One and Two
Digital Theatre (US) LLC


Theatre Arts/Acting, I - IV
Digital Theatre (US) LLC


Acting and Production in Film, I - IV
Digital Theatre (US) LLC


Theater Arts/History and Literature I - II
Digital Theatre (US) LLC


Theatre Management
Digital Theatre (US) LLC


Dramatic Writing (Film, Television, and Theatre I)
Digital Theatre (US) LLC


Visual Arts/Comprehensive, I - VIII
The Art of Education University


Visual Arts/Drawing, I - IV
The Art of Education University


Visual Arts/Drawing & Painting, I - IV
The Art of Education University


Visual Arts/Painting, I - IV
The Art of Education University


Visual Arts/Ceramics, I - IV
The Art of Education University


Visual Arts/Fibers, I - IV
The Art of Education University


Visual Arts/Applied Design, I - IV
The Art of Education University


IB Visual Arts, Years One and Two
The Art of Education University


IB Art History, Years One and Two
The Art of Education University


Visual Arts/Jewelry and Metalcrafts, I - IV
The Art of Education University


Visual Arts/Printmaking, I - IV
The Art of Education University


Visual Arts/Sculpture, I - IV
The Art of Education University


Visual Arts/Photography, I - IV
The Art of Education University


Visual Arts/Graphics, I - IV
The Art of Education University


Visual Arts/Digital Design, I - II
The Art of Education University


Visual Arts/Video and Filmmaking, I - IV
The Art of Education University


Visual Arts/Advanced Placement Studio: Drawing Portfolio
The Art of Education University


Visual Arts/Advanced Placement Studio: 2D Design Portfolio
The Art of Education University


Visual Arts/Advanced Placement Studio: 3D Design Portfolio
The Art of Education University


Visual Arts/Art History and Criticism I - II
The Art of Education University


Visual Arts/Fashion Design, I - IV
The Art of Education University


Cambridge Advanced Digital Media & Design (A Level) 9481
The Art of Education University


Cambridge Advanced Digital Media & Design (AS Level) 9481
The Art of Education University


Cambridge Advanced Digital Media & Design (AS Level) 9479
The Art of Education University


Cambridge Advanced Digital Media & Design (A Level) 9479
The Art of Education University

Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualifications (RFQ) was issued December 14, 2023. Electronic notification was sent to 216 vendors from the DCSD vendor list, 1,779 vendors through the State of Georgia Procurement Registry (GPR), and 416 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning December 14, 2023 and December 21, 2023. Four (4) proposals were received on January 23, 2024 for the K-12 Visual and Performing Arts Resources. The four (4) proposals were deemed responsive and evaluated on the following criteria: alignment to Georgia Visual and Performing Arts Standards, evidence-based instructional strategies/resources for diverse learners, quality of supporting texts, support for improved literacy practices, complimentary digital resources, data privacy, set-up costs, initial training, and ongoing support.

The contract will include up to four, one-year extension options contingent upon DCSD’s offer to such an extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.

Financial impact: The total contract amount will not exceed $20,000,000.

ESSER Federal Charge Codes:



448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC


448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES


448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS


448.1000.564100.30521.7210.4190.8010.035.2022
TEXTBOOKS - PRINTED


448.1000.564200.30521.7210.4190.8010.035.2022
BOOKS (OTHER THAN TEXTBOOKS)

Contact: Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-1471
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-2421
Mrs. Stephanie Brown-Bryant, Director, Teaching and Learning, Division of Curriculum &Instruction, 678-676-0129
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Kimberlynn Weston, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129

Effective: June 11, 2024 - June 30, 2025.

Status: Solicitation Reviewed and Approved by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Request: It is requested that the Board of Education approve the RFQu 24-573 K-12 English for Speakers of Other Languages Instructional Resources contract with Vista Higher Learning to support K-12 English for Speakers of Other Languages instruction. This vendor is the most responsive and responsible bidder to provide English for Speakers of Other Languages instructional resources in print and/or digital formats for teachers and students for more than $100,000 but not to exceed a total contracted amount of $20,000,000.




K-12 English for Speakers of Other Languages (ESOL) Instructional Resources


Grades/Specific Courses
Vendor


ESOL Grade 4
Vista Higher Learning


ESOL Grade 5
Vista Higher Learning


ESOL Grade 6
Vista Higher Learning


ESOL / 6-8
Vista Higher Learning


ELA ESL 7-8 (LAB)
Vista Higher Learning


Communication Skills I
Vista Higher Learning


Communication Skills in Math
Vista Higher Learning


Communication Skills II
Vista Higher Learning


Oral Communication in Content Areas
Vista Higher Learning


Communication Skills in Science
Vista Higher Learning


Communication Skills in Social Studies
Vista Higher Learning


Reading and Listening in the Content Areas
Vista Higher Learning


Writing in the Content Areas
Vista Higher Learning


Reading and Writing in Science
Vista Higher Learning


Reading and Writing in Social Studies
Vista Higher Learning


Academic Language of Science and Math
Vista Higher Learning

Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualifications (RFQ) was issued December 14, 2023. Electronic notification was sent to 22 vendors from the DCSD vendor list, 1,559 vendors through the State of Georgia Procurement Registry (GPR), and 253 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning December 14, 2023 and December 21, 2023. Three (3) proposals were received on January 23, 2024 for the K-12 English for Speakers of Other Languages. The three (3) proposals were deemed responsive and evaluated on the following criteria: alignment to Georgia English for Speakers of Other Languages Standards, research-evidence based instructional strategies/resources for diverse learners, quality of supporting texts, support for improved literacy practices, complimentary digital resources, data privacy, set-up costs, initial training, and ongoing support.

The contract will include up to four, one-year extension options contingent upon DCSD’s offer to such an extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.

Financial impact: The total contract amount will not exceed $20,000,000.

ESSER Federal Charge Codes:



448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC


448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES


448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS


448.1000.564100.30521.7210.4190.8010.035.2022
TEXTBOOKS - PRINTED


448.1000.564200.30521.7210.4190.8010.035.2022
BOOKS (OTHER THAN TEXTBOOKS)

Contact: Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-1471
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-2421
Dr. Evelyn G. Hall, Director, English Learners, Division of Student Services, 678-676-6602
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Kimberlynn Weston, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129

Effective: June 11, 2024 - June 30, 2025.

Status: Solicitation Reviewed and Approved by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum and Instruction

Request: It is requested that the Board of Education approve the MOA between ChanceLight, through the Ombudsman Educational Services Division, and the DeKalb County School District for an amount not to exceed $622,530.

Details: Under this Agreement, DCSD will provide classroom space, student technology, furniture, food, custodial/maintenance services, and transportation. Services such as school psychology, physical/occupational therapy, and nursing will be provided by DCSD. Ombudsman will provide technology for staff. The program will be located at a DCSD facility that will be mutually agreed upon. Ombudsman will recruit, hire, and train a Program Director, Behavior Specialists, Special Education Teacher, General Education Teachers, and Counselor in which DCSD can be part of the process.

Chancelight, through the Ombudsman Educational Services Division, will support forty-five (45) students in grades six through eight. Students will attend full day sessions where both DCSD and ChanceLight determine the start and end times. All students will receive in-person academic instruction aligned with the Georgia Standards of Excellence and additional services include social emotional learning curriculum and pro social skills curriculum. ChanceLight will work closely with the school district’s Individualized Education Program team to support students who require special education supports. DCSD will be responsible for providing all special education services for students with IEPs, transportation, and if necessary, food services.

The District's eligible students will be cross-enrolled to ChanceLight, an alternative educational program. “Eligible Students” include current and former District students who meet one or more of the following criteria:

1. Are not currently enrolled in one of the District's high schools;
2. Are under-credited, over-aged 5th - 8th graders;
3. Are at-risk for being withdrawn from the District due to truancy or chronic absenteeism;
4. Qualify under State law for public education services from the District;
5. Are previously homeschooled (or non-accredited institution);
6. Are impacted by the Juvenile Justice System;
7. Are recommended for behavioral/discipline programming;
8. Are referred to the ChanceLight Program by the District or their elementary or middle school; and
9. Are residents of DeKalb County.

Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $622,530 to be paid to ChanceLight, through the Ombudsman Educational Services Division, in accordance with the Memorandum of Agreement.

Last year, the DeKalb County School District spent $13,834.00 per student. The 2023-2024 base rate was used to calculate the amount of the agreement.

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731

Effective: July 1, 2024 - June 30, 2025

Status: Reviewed and Approved by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum and Instruction

Request: It is requested that the Board of Education approve the Memorandum of Agreement between the Acceleration Academies and the DeKalb County School District to serve up to 200 students in an amount not to exceed $2,766,800.

Details: Acceleration Academies will open a physical Academy site to serve students 16-21 years of age during the first year. These students will be identified via recruitment efforts of currently withdrawn students as well as direct referrals of active but credit deficient, at-risk students by their principals or guidance counselors. Acceleration Academies will support as many students as possible; therefore, the Enrollment Marketing Team will utilize a multitude of marketing techniques to find, inform, recruit, and retain students.

Financial impact: The method of compensation in this MOA will be payments in an amount not to exceed $2,766,800.00 to be paid to Acceleration Academies in accordance with the Memorandum of Agreement.

Students enrolled during the state count period will generate per pupil funding for the District. For every eligible student enrolled in the program, Acceleration Academies will bill the District a base of $600 per month for each student plus applicable supplemental funding for special education and ESOL services. Last year, the DeKalb County School District spent $13,834 per student.

Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731

Effective: Upon Board Approval

Status: Reviewed and Approved by General Counsel

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum and Instruction

Request: It is requested that the Board of Education approve the award for RFP 24-590 Fernbank Science Center Planetarium System Upgrade to Spitz, Incorporated as the most responsive and responsible bidder to provide the hardware, software, and digital content that are ADA compliant in an amount not to exceed $2,100,000.

Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Proposal (RFP) was issued May 9, 2024. Electronic notification was sent to 27 vendors from the DCSD vendor list, 1,042 vendors through the State of Georgia Procurement Registry (GPR), and 474 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning May 9, 2024. Two (2) proposals were received on May 28, 2024 for the planetarium system upgrade. Two proposals were deemed responsive and evaluated on the following criteria: digital content alignment to the Science Georgia Standards of Excellence, company’s profile, scope of services, relevant experience and expertise, professional references, and cost proposal. The initial contract duration shall be for one year from the final execution date with no additional renewal options.

Financial impact: The total contract amount will not exceed $2,100,000.

ESSER Federal Charge Codes:




448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC


448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES


448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS

Contact: Mrs. Janetta Greenwood, Director, Fernbank Science Center, Division of Curriculum and Instruction, 678.874.7119
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731

Effective: June 11, 2024 - September 30, 2024

Status: Reviewed and Approved by Counsel for Legal Sufficiency

Summary: Presented by: Dr. Kishia K. Towns, Chief of Wrap Around Services, Division of Wrap Around Services

Request: It is requested that the Board of Education approve the MOU between Big Brother Big Sisters of Metro Atlanta and DCSD to provide Level Up: In-School Mentoring services to 300 students at Lithonia Middle School during the 2024-2025 school year for an amount not to exceed $249,983.

Details: The Level Up program utilizes 3 paid staff members, including, 1 mentoring supervisor, and 2 lead mentors, who meet weekly with 8 groups of 5 students and hosts 10 1:1 sessions with students. They will have the capacity to serve 300 students through group and individual sessions.

Financial impact: The cost to implement the Level Up program will be paid using Federal funds from the Title IV grant at a cost not to exceed $249,983 against charge code: 462.2213.530000.03221.7020.1779.8010.090.2024.

Contact: Dr. Kishia Towns, Chief of Wrap Around Services, Division of Wrap Around Services, 678-676-1811.

Mrs. Denise Revels, Director of Wrap Around Support, Division of Wrap Around Services, 678-676-2011

Status: Pending review and approval by General Counsel.

Summary: Presented by: Dr. Norman Sauce III, Chief of Student Services, Division of Student Services

Summary: Presented by: Triscilla Weaver, Ph.D., Chief Equity Officer, Division of Equity & Inclusion

Summary: Presented by: Dr. Markisha Mitchell, Chief, Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement

Request: It is requested that the Board of Education approve the renewal of the Northwest Evaluation Association (NWEA) Measures of Academic Progress (MAP) Assessment for the 2024-2025 school year in an amount not to exceed $2,400,000.00.

The requested purchase is an assessment expenditure that does not require bid per the District’s Purchasing Board Policy (DJE). It is aligned with Strategic Goal Area 1: Student Success with Equity and Access.


CHRONOLOGY:


8-year partnership with NWEA. The 2024-2025 school year is the 9th year.
2023-2024 cost was 1,300,000.00
Increase in cost is due to the addition of Reading Fluency for grades K-3, additional professional learning for all schools, versus just Horizon schools in previous years and the universal screener for dyslexia.

Details: This proposed budget item is requesting funds not to exceed $2,400,000 to cover the costs associated with the District renewal of the NWEA MAP assessment system and professional learning services.

NWEA Measures of Academic Progress (MAP) is a suite of assessments that deliver data to make a difference in student progress. MAP Growth measures areas related to the Georgia Standards of Excellence in RIT (Rausch Unit) scores. As a result, educators can easily measure growth in learning through the school year, and from year-to-year in Reading, Math, Language Usage, and Science, which also affords educators the capability to differentiate instruction based on the tool’s functionalities. The tool is built on one of the most robust normative scales in the United States.

MAP assessments are computer-adaptive tests that increase in rigor as students answer items correctly. When a student incorrectly answers a question, the test becomes less difficult to match the next test item with the student’s academic aptitude. Therefore, a student takes an assessment created explicitly for his or her learning level. In addition, MAP Skills provides each student with his/her own specific learning path that identifies skill gaps and provides activities to help students master specific foundational skills.

Financial impact: The financial impact is an amount, not to exceed, $2,400,000.00 for FY25. The purchase amount will be paid using general funds budgeted to the Division of Accountability and Continuous Improvement Department of Assessment Administration charge code:

100.1000.530010.00011.7540.9990.8010.030.0000

Contact: Dr. Markisha Mitchell, Chief, Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement, 678-676-0300

Dr. Felicia G. Rhone, Director, Assessment Administration, Division of Accountability & Continuous Improvement, 678-676-0300

Effective: July 2024

Status: Approved by Legal Counsel

Summary: Presented by: Dr. Yolanda Williamson, Chief of Community Engagement & Innovative Partnerships
Division of Community Engagement and Innovative Partnerships (DCEIP)

Request: It is requested that the Board of Education accept Midvale PTO’s donation to Midvale Elementary School in the amount of $21,600.

Details: Midvale Elementary School will receive a donation in the amount of $21,600 from the Midvale PTO to purchase and install two sunshades on the PTO donated playground (not the newly installed playground by the district).

Financial impact: The funds are donated, so there will be no impact to the general budget.

Contact: Dr. Yolanda Williamson, Chief, Community Engagement and Innovative Partnerships, Division of Community Engagement, and Innovative Partnerships, 678-676-0898

Effective: Upon Board of Education Approval

Status: Attorney approval not required.

Summary: Presented by: Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the renewal of the District’s Excess Workers’ Compensation and Employer’s Liability Insurance coverage with Star Insurance Company (“Star”), for $311,675.

Details: This item requests that the Board of Education approve the renewal of the District’s Excess Workers’ Compensation & Employer’s Liability Insurance Policy with Star. This company has insured the District for the last nine years. The District’s broker, Edgewood Partners Insurance Center (“Epic”), marketed and negotiated the renewal of this policy with ten (10) different insurance companies, including the incumbent, Star. The most favorable renewal was received from Star. Hardening market conditions, the District’s loss history, the District’s tight deadline for submission of quotes, and the District’s increase in estimated payroll, have resulted in a lack of quote submissions from nine (9) insurance companies. These factors have also resulted in a premium increase for this year. Epic was, however, successful in negotiating a 3.23% rate decrease.

This year’s $311,675 premium represents a $38,875 premium dollar increase over the 2023 premium of $272,800. To provide the District with the most premium savings, the option which increases the District’s retention amount from $1,250,000 to $1,500,000 was selected again this year. This year’s estimated premium is subject to a final audit which could result in an additional premium or return of any premium overpayment.

Star’s quote provides a statutory limit for workers’ compensation. The policy limit for Employer’s Liability is $2,000,000.00 per occurrence.

Financial impact: This is a budgeted expense within the Risk Management budget. The cost code is 100.1000.526000.15311.7490.9990.8010.050.1531.

Contact: Mr. Bryon Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Glinton R. Darien, Jr., Director of Risk Management, Division of Finance, 678.676.0403

Status: Approved by General Counsel

Summary: Presented by: Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the renewal of the District’s Excess Cyber Risk Insurance Policy with Liberty Surplus Insurance Corporation (“Liberty”) for an annual premium cost not to exceed $143,884. This cost is an early indication of the renewal quotation as, although not anticipated, the final quotation from Liberty may exceed this figure.

Details: This item requests that the Board of Education approve the renewal of the District’s Excess Cyber Liability Insurance Policy with Liberty. The Alliant Property Insurance Program (“APIP”), currently provides the underlying coverage for the District’s cyber liability. Liberty has insured the District’s Cyber Liability exposure since early 2024 when coverage was purchased to enhance the existing coverage provided as part of the District’s insurance through APIP.

Financial impact: This is a budgeted expense within the Risk Management budget. The cost code is 100.2600.552000.00011.7490.9990.8010.050.7498.

Contact: Mr. Bryon Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270
Mr. Glinton R. Darien, Jr., Director of Risk Management, Division of Finance, 678.676.0403

Status: Approved by General Counsel

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the renewal of the District’s Property and Cyber Insurance Coverage with Alliant Property Insurance Program (“APIP”) for a premium cost not to exceed $3,335,010.44. This cost is an early indication of the renewal quotation as, although not anticipated, the final quotation from APIP may exceed this figure.

Details: The District's property insurer for the period January 1, 2019, through January 1, 2021, was FM Global Insurance Company (“FM Global”). Notice was received in the fall of 2020 that FM Global would be imposing substantial premium increases, eliminating physical damage coverage for District vehicles, and increasing retention levels. Therefore, the District’s insurance broker, Edgewood Partners Insurance Center, Inc. (“EPIC”), initiated a comprehensive remarketing of the District’s insurance program and approached insurers that have traditionally served large public school district property portfolios like the District’s portfolio. The District’s current insurer, APIP, was included in this remarketing search. A summary of the most recent remarketing effort is contained on page 4 of the attached Property and Cyber Liability Insurance Renewal Indication, received from EPIC and dated May 7, 2024, (“Indication”). Due to the current market conditions, claims submitted by the District, and an increase in the total insured value, the responses from insurance companies did not significantly differ.

As a result of EPIC’s remarketing, at its December 7, 2020, meeting, the Board of Education approved the purchase of a semi-annual policy from APIP for the period of January 1, 2021, through July 1, 2021. A semi-annual policy was purchased since the FM Global policy expired January 1, 2021, and since APIP had a common expiration date for all members of July 1, 2021. APIP provided a substantial savings over FM Global while including additional coverages. During the negotiations, APIP agreed to keep the property rate flat for the first eighteen months barring any significant claims by the District or dramatic changes within the insurance industry.

Unfortunately, during the 2021 calendar year alone the insurance marketplace changed dramatically. Many insurers were no longer willing to insure public entity accounts like the District’s profile. Several reasons are given, including but not limited to, the impact of the COVID-19 pandemic, devastating winter storms, high profile cybersecurity attacks, tightening underwriting standards, and higher than expected loss developments from prior claims. In addition, mounting losses from civil unrest and wildfires on the west coast are other reasons given in response to questions of why a quote was not provided. Further, those insured entities with losses could expect to realize a rate increase more than 15%. The District, during the 2021 calendar year, experienced property losses which resulted in claims filed with its insurer.

Therefore, due to the marketplace changes that took place during the 2021 calendar year, at the June 14, 2021, meeting, the Board of Education approved the purchase of an annual insurance policy from APIP for the period of July 1, 2021, through July 1, 2022. At its June 6, 2022, meeting, the Board of Education approved the renewal of the insurance policy with APIP for the period of July 1, 2022, through July 1, 2023. Likewise, at its June 12, 2023, meeting, the Board of Education approved the renewal of the insurance policy with APIP for the period of July 1, 2023, through July 1, 2024.

This agenda item seeks the renewal of the annual Property and Cyber Insurance Policy with APIP, for July 1, 2024, through July 1, 2025. Unfortunately, the outlook for the second quarter of 2024 remains challenging. In addition to steep rate increases, the insurance marketplace has suffered tremendous losses. A record total of 25-billion-dollar weather and climate events occurred in the United States.

Financial impact: This is a budgeted expense, within the Risk Management budget, which will be paid from next year’s 2024-2025 budget. The account code from which the expense will be paid is: 100.2600.552000.00011.7490.9990.8010.050.7498.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Mr. Glinton R. Darien, Jr., Director of Risk Management, Division of Finance, 678.676.0403

Status: Approved by General Counsel

Summary: Presented by Mr. Aaron Webb, Legal Counsel, Hall Booth Smith, PC Attorneys at Law.

Request: It is requested that the Board of Education amend Board Policy GBRI: Professional Personnel Leaves of Absences.

Details: When the Georgia Department of Education audited the District, it was determined that the District's vacation leave policy is unclear and possibly results in vacation accrual errors. The District is also in the process of implementing new personnel management software (MUNIS) which is being populated so that time off calculations will be more accurately tracked and communicated to employees. It is being requested that the District clarify the vacation leave policy to cap accrued but unused vacation time at fifty (50) days.

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC, Attorneys at Law, (404)954-5000.

Effective: Upon Board Approval

Status: Approved by the General Counsel

Summary: The Board Policy Review Committee met and conferred regarding Board Policy BAB: School Board Governance and determined that the policy is not necessary because it is covered in whole by other board policies already in existence. Therefore, the policy should be rescinded.

Request: It is requested that the DeKalb County Board of Education rescind Board Policy BAB: School Board Governance.

Details: At the April 15, 2024 meeting of the DeKalb County Board of Education, the Board Policy Review Committee was established. The purpose of the Board Policy Review Committee is to ensure the ongoing review, development, and refinement of Board policies governing the District. The Board Policy Review Committee has the goal of promoting transparency, accountability, and compliance with state, local, and federal laws while fostering a safe, equitable, and inclusive environment for all within the District.

The Board Policy Review Committee reviewed and analyzed Board Policy BAB: School Governance and determined that it is duplicative of other policies already in existence within the District. Further, there are components of Board Policy BAB: School Governance that unintentionally create potential legal vulnerabilities for board members. As a result, it is requested that this policy be rescinded.

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC Attorneys at Law (404)954-5000.

Effective: Upon Final Approval of the Board.

Status: Approved by General Counsel for First Read on June 10, 2024.

Summary: It is requested that the DeKalb County Board of Education adjourn the June 10, 2024 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Evelyn Hall to the position of Executive Director of English Language Learners in the Division of Student Services.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678-676-1200.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Zack Phillips to the position of Executive Director of Early Learning and Pre-K Program in the Division of Student Services.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Candace Alexander to the position of Executive Director of Professional Learning in the Division of School Leadership.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Jennifer Caraccicolo to the position of Deputy Chief Communication Officer, in the Division of Community Engagement.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Erin Broyard- Baptiste to the position of Director of Special Education, in the Division of Student Services.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Eric Logan to the position of Director of Information and Network Security, in the Division of Information and Instructional Technology

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Glen Melendez to the position of Executive Director of Enterprise Application and Data Services, in the Division of Information and Instructional Technology.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

It is requested that the DeKalb County Board of Education convene the June 10, 2024, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

*Speakers
1. Nancy Kelly
2. Jeannette Fusia

Summary: It is requested that the DeKalb County Board of Education approve the June 10, 2024, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mr. Diijon DaCosta, Board Chair

Summary: Presented by: Mr. Diijon DaCosta, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the June 10, 2024, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____