Agenda Item
i. Transportation Department School Buses Purchase 2023-2024 ~ Yancey Bus Sales ~ Georgia Statewide Contract (SWC) # 99999-SPD-G20160601 (Not to exceed $6,446,455) ~ Updated 6.4.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the purchase of Forty (40) Type C, 72-passenger Air-Conditioned Bluebird gasoline engine school buses and Five (5) 2026 Blue Bird/Vision 48-Passenger School Bus with lift from Yancey Bus Sales through the Georgia Statewide Contract (SWC) #99999-SPD-G20160601 for an amount of $6,446,455.
Why: Through the Georgia Statewide Contract, #99999-SPD-G20160601 the Transportation Department will purchase forty-five (45) school buses. This purchase will support staff and maintain the fleet lifecycle management plan.
Details: In accordance with Board Policy DJE (Purchasing), Paragraph III.D.3.d. the purchase is made through contracts formally solicited and obtained by the State of Georgia, or any other political subdivision of the State of Georgia, the federal government, or some other governmental agency. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale.
Financial impact: The purchase amount of $6,446,455 will be allocated from SPLOST Project String/Cost code SP6EQUIP.80136.VEHICLES.
Contact: Mr. Erick Hofstetter, Chief Operations Officer; Division of Operations, 678.676.1447
Mr. Bernando C. Brown, Director; Student Transportation, Division of Operations, 678-875-0090
Effective: Upon Board Approval
Status: Approved by General Counsel
,
Statewide Contract Information Sheet
Statewide 99999-SPD-
07115, 07116,
Contract SWL20200630 NIGP Code
07114, 06157
Number
Name of Georgia School Buses and/or Related Equipment,
Contract Supplies and Accessories
Expiration
Effective Date 07/01/2022 06/30/2024
Date
Contract Table of Contents
Suppliers Contract
3 Convenience
Awarded Information:
Contract Information for Supplier Page Number
Yancey Bus Sales and Service 2
Peach State Truck Centers 3
Rush Truck Centers of Georgia 4
Additional Contract Information
Contract Changes / Renewals / Extensions 5
General Contract Information / Special Terms and
6
Conditions
Ordering Instructions 7
Item Pricing See attached
Pricing
Contract Manager 7
Revised 07/13/11 SPD-CP032
Supplier Information Sheet
Contract Information
Statewide Contract Number 99999-SPD- SWL20200630-0001
PeopleSoft Supplier Number 0000462221
Supplier Name & Address
Yancey Bus Sales and Service
259 Lee Industrial Blvd.
Austell, GA 30168-7406
Contract Administrator
Shooter Roberts, Sales Manager
703 Joe Tamplin Industrial Blvd. Macon, Georgia 31217
Tel: 404-606-2367
Shooter_roberts@yanceybus.com
Contact Details
Go to webpage at: www.YanceyBus.com
Ordering Information Contact Yancey Bus at telephone number:
678-945-2182
Yancey Brothers Company
Remitting Information 259 Lee Industrial Blvd
Austell, GA 30168-7406
Delivery times will be agreed upon between
Delivery Days
vendor and buyer at time of order.
Customer may request volume discounts.
Discounts Discounts must be coordinated with the vendor
and Contracting Officer.
Payment Terms Net 30 Days
Bid Offer includes State and Local Government
Acceptable payment Purchase Orders or Electronic Fund Transfers
method (EFT).
Revised 07/13/11 SPD-CP032
Supplier Information Sheet
Contract Information
Statewide Contract Number 99999-SPD-SWL20200630-0002
PeopleSoft Supplier Number 0000010849
Supplier Name & Address
Peach State Truck Centers
1755 Dry Pond Road
Jefferson, GA 30549
Contract Administrator
Ken Lane
678-533-3631
klane@peachstatetrucks.com
Contact Details
Ordering Information School Bus Sales Department: 706-367-8998
Peach State Truck Centers
Remitting Information PO Box 808
Norcross, GA 30091
Delivery times will be agreed upon between
Delivery Days
vendor and buyer at time of order.
Customer may request volume discounts.
Discounts Discounts must be coordinated with the vendor
and Contracting Officer.
Payment Terms Net 30 Days
Bid Offer includes State and Local Government
Acceptable payment Purchase Orders or Electronic Fund Transfers
method (EFT).
Revised 07/13/11 SPD-CP032
Supplier Information Sheet
Contract Information
Statewide Contract Number 99999-SPD-G20160601-0003
PeopleSoft Supplier Number 0000496074
Supplier Name & Address
Rush Enterprises
DBA Rush Truck Centers of Georgia, Inc.
2560 Moreland Ave. SE
Atlanta, GA 30315
Contract Administrator
Gilda Thompson
Sales Manager
Tel: 404-212-5911
ThompsonG2@rushenterprises.com
Contact Details
Ordering Information School Bus Sales Department: 404-212-5911
Rush Truck Centers of Georgia Inc.
Remitting Information 2560 Moreland Ave. SE
Atlanta, GA 30315
Delivery times will be agreed upon between
Delivery Days
vendor and buyer at time of order.
Customer may request volume discounts.
Discounts Discounts must be coordinated with the vendor
and Contracting Officer.
Payment Terms Net 30 Days
Bid Offer includes State and Local Government
Acceptable payment Purchase Orders or Electronic Fund Transfers
method (EFT).
Revised 07/13/11 SPD-CP032
Contract Changes / Renewals / Extensions
Base Term: 7/1/2022-6/30/2024
Revised April 2022 SPD-CP032
General Contract Information / Special Terms and Conditions
The contract includes TYPE A, TYPE C, and TYPE D school buses of
various designed seating capacity. This contract also includes special
needs equipment, alternatively fueled vehicles, new technology
vehicles, and incorporates green initiatives in both bus design and
manufacture.
This is an à la carte, competitively bid contract that provides great
flexibility in customizing a school bus. Buyers can quickly customize
their purchase to meet their individual requirements. This cutting edge
approach creates tremendous cost and time saving efficiencies in the
school bus buying process for both the supplier and buyer.
The State Purchasing Division will manage this contract at the state
level. Contract issues can be forwarded to the Contract Manager.
Contact information is on the last page of this document.
Special Terms and Conditions
Customers may require special terms and conditions based on local
requirements. These requirements should be coordinated with the
vendor and if mutually agreed upon, must be documented on the
Purchase Order (PO). If applicable, vendor may add additional cost to
the quoted cost for additional terms and conditions. Notify State
Purchasing Division (SPD) before submitting your purchase order to
verify/validate the additional costs.
This contract is for the provision of school buses and activity buses
only. The contract style is à la carte ordering, however, the bus cannot
be configured into any other vehicle except a school bus. Doing so
would not be within the scope of the solicitation and ensuing contract.
Revised April 2022 SPD-CP032
Ordering Instructions
Customers can save money and purchase a base bus. Additionally,
customers may elect to build their school bus by selecting their
options from an à la carte menu of over 200 optional items. All buses
meet the Georgia Department of Education's (DOE) state school bus
specifications.
The following steps should be followed when ordering a bus from this
contract:
• Customers should determine their requirements and ensure that
they meet DOE specifications
• Customer will identify which of the purchase options best meets
their requirements. You cannot add options to the option
packages. Options can be added to base bus selections.
• Compare vendor offerings and pricing.
• Review warranty provisions and determine if extended warranty
terms should be purchased
• Select desired vendor and purchase option based on the best
purchase value (price, compatibility with existing fleet, current
infrastructure support, etc.)
• Contact vendor and identify yourself as a State of Georgia state
contract school bus purchaser for pricing
Yancey Bus Sales and Service Peach State Truck Centers Rush Truck Centers of Georgia
Shooter Roberts Ken Lane Gilda Thompson
404-606-2367 678-533-3631 404-212-5911
Shooter_roberts@yanceybus.com klane@peachstatetrucks.com ThompsonG2@rushenterprises.com
www.YanceyBus.com https://www.peachstatetrucks.com https://www.rushtruckcenters.com/truck-
sales/buses
• Compare vendor pricing against the contract price
• Confirm delivery date and method
• Issue purchase order or other order agreement and include
delivery requirements
Revised April 2022 SPD-CP032
Pricing:
See “Pricing Matrix” attachment in Team Georgia Marketplace(TGM).
Contract Manager:
See Contract Manager’ information on the Contract in TGM.
Revised April 2022 SPD-CP032