Agenda Item
v. Renewal of Bid No. 22-18 USDA Product Processing - Year 3 of 4 - 1.) Brookwood Farms, Inc. 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions, Co., Inc. 6). Land O'Lakes, Inc. 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods (Not to Exceed $5,091,625 SY 24-25) ~ Updated 6.7.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 22-18, USDA Product Processing to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods in the amount not to exceed $5,091,625 for SY 24-25. This request extends the agreement for all vendors listed above an additional year July 1, 2024, through June 30, 2025.
Why: To ensure DCSD SNS provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2022. The vendor must supply the DCSD Purchasing Department with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer may specify actual dollar changes or the change as a percentage.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. These vendors met the assessment criteria.
Due to the excellent level of service provided by these processors, School Nutrition Services (SNS) request to extend Bid 22-18 for an additional year with the same terms and conditions as the original term contract from July 1, 2024, through June 30, 2025. There is an average less than 1% price increase from the processors for 2024-2025 SY.
One of the nine initially approved vendors, Michael Foods’ contract, will not be extended (renewed) due to the vendor no longer providing Item No.: 25 (Cheese Omelet). The product will be purchased through our approved commercial vendor, Bid No. 22-15 Frozen Temperature Control & Dry Food Products.
Bid 22-18 was initially approved by the Board on July 12, 2021, in the amount not to exceed $3,500,00.00. This is the third of four (4) extensions (renewals) allowed.
Initial Contract term - 7/12/2021 - Not to Exceed $3,500,000.00
Yr. 1 Renewal - 6/6/2022 - Not to Exceed $4,025,000.00
Yr. 2 Renewal - 5/8/2023 - Not to Exceed $4,628,750.00
Yr. 3 Renewal - 6/10/2024 - Not to Exceed $5,091,625.00 (Current Year)
Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.
Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
Jennie-O Turkey Store, LLC.
2505 Willmar Avenue SW
Willmar, MN 56201
Contract:
DEKALB COUNTY
#: DeckDeal
Term: 7/1/2023 - 6/30/2024
Operator:
DEKALB COUNTY
3770 NORTH DECATUR ROAD
DECATUR, GA 30032
#:
Sales Manager:
Alice Woods
email: ajwoods@j-ots.com
ph: (248) 797-5741
Michael Rzepka
email: marzepka@hormel.com
ph:
Distributors:
Customer # Name
072895 GORDON FOODSERVICE
Products:
Item Code GTIN Description Est. PTV JTS Cmc. Rate FFS
Quantity
317004 90042222317002 317004 JENNIE-O Turkey Breast and Thigh Roast Boneless $1.50/lb $0.07/lb $2.44/lb
CIB Skin On FC
4 / 8.5 - 11.5 Pounds
Terms & Conditions:
• Due to market conditions, this pricing may by revised with 30 days advance written notice.
• The terms of sale are governed by Sellers standard Invoice or Terms of Sale. Neither party will be in default in the performance of its obligations under this Agreement if its
performance is prevented or delayed because of war, terrorism, hostilities, revolution, civil commotion or unrest, strike, labor dispute, epidemic diseases, quarantine, import
restrictions, export restrictions, fire, wind, earthquake or flood, any law, order, proclamation, regulation or ordinance of any government or government subdivision, Acts of
God or for any other cause, whether similar or dissimilar to those enumerated, that is beyond that partys reasonable control and without that partys fault or negligence. This
definition of Force Majeure specifically includes production issues where through no fault of Seller, agricultural commodities required to produce Products are not available to
Seller or the industry in general in sufficient quantities.
Created by Interflex BidAdvantage 2/23/2024
• Commercial Only Bids: The Bid price &/or allowances quoted in the bid requests are not allowed to be used in combination with any other discounts or special contract
pricing. These additional discounts include but are not limited to commodity PTV allowances, GPO pricing, National Account contracts or any other deviated pricing.
Commercial and Commodity Bids: For Bids that request both Commercial and Commodity Bid Pricing the commercial bid price will be the base price listed of the Jennie-O
Turkey Store Commodity Program for each item before any discounts, allowances or crediting of the Pass through Value. The commodity bid price will be the commercial
net of said discounts, allowances and Pass through Value.
Commodity Bids FFS For commodity bids using the Fee-for Service model, the price will be the Jennie-O Turkey Store Commodity Program base price net of the Pass
through Value of donated food, and any other discounts and allowances. No other pricing structure such as GPO pricing, National Account pricing can be used for these bids.
Any deviations from this price must be approved in advance by Jennie-O Turkey Store.
Commodity Bids NOI: For Commodity bid using the Net off Invoices model. The bid price will be the NOI base price established by Jennie-O Turkey Store. Any deviations
from this price must be approved in advance by Jennie-O Turkey Store.
All Bid pricing is to be used for K12 schools and other eligible nonprofit institutions. All BIDS awarded with deviated pricing must be confirmed with JOTS Local broker &/or
JOTS BID Coordinator to be considered valid pricing. There is no guarantee on 100% fill rate for bid quantities requested. 2,000 lb. order minimum.
INTERFLEX PRICING DOCUMENT IS FINAL PRICE
Created by Interflex BidAdvantage 2/23/2024