Agenda Item
ii. RFQu 24-571 K-12 World Languages Instructional Resources
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the RFQu 24-571 K-12 World Languages Instructional Resources contracts with Klett World Languages, Vista Higher Learning, Wayside Publishing, Carnegie Learning, and Savvas to support K-12 world languages instruction. These vendors are the most responsive and responsible bidders to provide world languages instructional resources in print and/or digital formats for teachers and students for more than $100,000 per vendor but not to exceed a total contracted amount of $20,000,000.
K-12 Core World Languages Instructional Resources
Grades/Specific Courses
Vendor
DLI French K-5
Klett World Languages
DLI Spanish K-5
Vista Higher Learning
Spanish K-5
Vista Higher Learning
French 6-8
Vista Higher Learning
Connections French
Vista Higher Learning
Spanish 6-8
Carnegie Learning
Connections Spanish
Carnegie Learning
German 6
Klett World Languages
German I-IV
Klett World Languages
AP German Language and Culture
Wayside Publishing
French I-IV
Vista Higher Learning
AP French
Vista Higher Learning
Spanish I - IV
Carnegie Learning
Spanish V
Vista Higher Learning
AP Spanish Language and Culture
Vista Higher Learning
Spanish for Native Spanish Speakers 1-3
Vista Higher Learning
AP Spanish Literature and Culture
Wayside Publishing
Latin I - III
Savvas
AP Latin
Savvas
K-12 Supplemental World Languages Instructional Resources
Grades/Specific Courses
Vendor
DLI Spanish K-5
Vista Higher Learning
AP French
Vista Higher Learning
AP Spanish Language and Culture
Vista Higher Learning
Why: According to Board Policy IFA-Instructional Materials and Content, the District must provide access to instructional resources including, but not limited to, textbooks and supplemental materials. Board Policy IFA requires the presentation of recommendations for textbook adoption to the Board of Education.
The DeKalb County School District (DCSD) is seeking to adopt and purchase K-12 world languages instructional and supplemental resources. Through the curriculum adoption process, DCSD aims to advance the mission, vision, and values by (a) improving access to meaningful content, (b) increasing awareness of sound instructional practices, (c) providing technological assets that promote creativity, connections, and innovation, and (d) engaging students in rigorous activities, assessments. The goal of the adoption is to provide up-to-date, research-based, relevant, and appropriate instructional resources that effectively support teaching and learning and offer greater access to relevant print and/or digital resources.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualifications (RFQ) was issued December 14, 2023. Electronic notification was sent to 85 vendors from the DCSD vendor list, 1,398 vendors through the State of Georgia Procurement Registry (GPR), and 253 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning December 14, 2023 and December 21, 2023. Eight (8) proposals were received on January 23, 2024 for the RFQu 24-571 K-12 World Languages Instructional Resources. The eight (8) proposals were deemed responsive and evaluated on the following criteria: alignment to Georgia K-12 World Languages Standards, evidence-based instructional strategies/resources for diverse learners, quality of supporting texts, support for improved literacy practices, complimentary digital resources, data privacy, set-up costs, initial training, and ongoing support.
The contract will include up to four, one-year extension options contingent upon DCSD’s offer to such an extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The total contract amount will not exceed $20,000,000.
ESSER Federal Charge Codes:
448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC
448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES
448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS
448.1000.564100.30521.7210.4190.8010.035.2022
TEXTBOOKS - PRINTED
448.1000.564200.30521.7210.4190.8010.035.2022
BOOKS (OTHER THAN TEXTBOOKS)
Contact: Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-1471
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-2421
Mrs. Stephanie Brown-Bryant, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Kimberlynn Weston, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129
Effective: June 11, 2024 - June 30, 2025
Status: Solicitation Reviewed and Approved by General Counsel
Expenditure Pre-Approval Form – ESSA, CARES Federal Programs
Purpose: Specific allowable uses of federal grants may require prior approval from the awarding agency. This form
will be used by LEAs to request approval from GaDOE, when applicable. This form may also be used for other
purposes where it is determined that pre-approval is needed.
Citations
CFR 200.439(b)(2), capital expenditures for special purpose equipment are allowable as direct costs, provided that items with a unit cost of
$5,000 or more have the prior written approval of the program manager of the federal program whose funds will be used for this purchase.
CFR 200.462, costs incurred for ordinary and normal rearrangement and alteration of facilities are allowable as indirect costs. Special
arrangements and alterations costs incurred specifically for a Federal award are allowable as a direct cost with the prior approval of the
Federal awarding agency or pass-through entity.
CFR 200.313, Equipment (c) (1) Equipment must be used by the non-Federal entity in the program or project for which it was acquired as
long as needed, whether or not the project or program continues to be supported by the Federal award, and the non-Federal entity must
not encumber the property without prior approval of the Federal awarding agency. The Federal awarding agency may require the
submission of the applicable common form for equipment. When no longer needed for the original program or project, the equipment may
be used in other activities supported by the Federal awarding agency, in the following order of priority: (i) Activities under a Federal award
from the Federal awarding agency which funded the original program or project, then (ii) Activities under Federal awards from other
Federal awarding agencies. This includes consolidated equipment for information technology systems.
CFR 200.441, Fines, penalties, damages, and other settlements. Costs resulting from non-Federal entity violations of, alleged violations of,
or failure to comply with, Federal, state, tribal, local, or foreign laws and regulations are unallowable, except when incurred as a result of
compliance with specific provisions of the Federal award, or with prior written approval of the Federal awarding agency.
Directions
Complete this form and email it to the federal program manager/specialist to request approval. After approval is granted,
attach this form to the general attachments tab in the consolidated application on the MyGaDOE portal.
General Information
LEA Name DeKalb County School District
Contact Name Dr. Myisha Warren
Position Executive Director, Federal Programs
Email Address myisha_warren@dekalbschoolsga.org
Phone Number 678-536-6648
If Applicable Location of Asset All DCSD Schools List of schools attached
Intended Length of Service October 2023-August 2024
Public or Private School Public
Fiscal Information
Fiscal Year 2024
Budget $20,000,000.00
Funding Source ESSER III
If split funded/braided, list programs and percentage per
program
Function/Object Code 1000.641; 1000.642; 1000.640; 1000.532;
1000.615; 1000.610
If Applicable, Total Single Item Cost of Equipment excluding Each vendor will provide a cost analysis for the
installation/shipping, additional costs (installation/shipping, grade level and/or course instructional resource.
etc.)
Note: There will be an advertisement in the
Champion and other media publications for a
request for proposals and instructional materials to
review.
Full description of item to be purchased, including intended Instructional Resources inclusive of print and
use digital materials for Grades 6-12 English language
arts, Grades K-12 Reading, Grades K-12 Visual
and Performing Arts, Early Intervention Program,
Advanced Placement, World Languages, CTAE,
ESOL, and EL Lab Program.
Georgia Department of Education
Revised2.22.2021 Page 2 of 2
Expenditure Pre-Approval Form – ESSA, CARES Federal Programs
Description of Items to be Purchased for Students
and Teachers include but not limited to:
Student Textbook (hardbound)
Student Textbook (digital/online)
Teacher Materials - digital and print including
module and unit plans, lesson plans, assessments
Books of authentic texts
Integrated lesson specific supports for ELLs
Lesson-level supports for students with special
needs
Family resources
Readers (hardbound)
Readers (digital/online)
Vocabulary Card kits (hardbound and/or digital)
ELL interactive guides (hardbound and/or digital)
Chapter Projects (hardbound and/or digital)
Chapter videos (digital)
Chapter Performance Tasks (hardbound and/or
digital)
Foldables (hardbound)
eTools (digital)
Real-World Problem Solving Readers (hardbound
and/or digital)
Targeted Strategic Intervention Guide (hardbound
and/or digital)
Chapter Tests (hardbound and/or digital)
Performance Tasks (hardbound and/or digital)
Benchmarks (hardbound and/or digital)
Classroom Games Kit (hardbound and/or digital)
Skill-based Activities (hardbound and/or digital)
Skills Handbook for Students (hardbound and/or
digital)
Skills Handbook for Teachers (hardbound and/or
digital)
Practice and Problem Solving Workbook Student
Edition (hardbound and/or digital)
Practice and Problem Solving Workbook Teacher
Edition (hardbound and/or digital)
Teacher Edition of Student Textbook (hardbound)
Teacher Edition of Student Textbook
(digital/online)
Student manipulative kit (task cards, puzzle pieces,
learning circles, sequence strips, cart sorts,
question cards, flip sheets, sentence builders,
reading rods, flash cards, sentence building
dominoes, simulators, design kits, science kits,
globes, maps, rulers, counters, number generators,
number tiles, place value base ten kits, clocks,
geometric solids, counting sticks, spinners,
rekenrek, number lines, ten frames, writing prompt
cubes, sight words kit, etc.)
Intent and Purpose: Goal: Provide students with aligned instructional
Georgia Department of Education
Revised2.22.2021 Page 2 of 2
Expenditure Pre-Approval Form – ESSA, CARES Federal Programs
Describe goals/objectives/intended outcomes resources.
Objective: Purchase instructional resources
aligned to the Georgia standards for ELA, Visual
and Performing Arts, and World Languages, WIDA
standards, CTAE standards, and Advanced
Placement standards .
Intended Outcome: Provide equity and access to a
viable curriculum that is measured by formative
and summative assessments at the district and
state level.
The desired outcome for this adoption cycle is to
provide up-to-date, research-based, relevant, and
appropriate materials that will effectively support
teaching and learning practices in our K - 12
classrooms and will offer all teachers and students
greater access to relevant print and digital
resources/tools.
The following list of requirements is not exhaustive
and is intended to provide interested parties with
sufficient basic information to submit proposals
meeting minimum requirements but is not intended
to limit a proposal’s content or exclude any
relevant or essential information.
Curricular/Design Requirement and Content
1. Georgia K-12 Standards and Advanced
Placement Standards for Alignment
a. Instructional materials in all formats,
including print, digital and online materials, are
aligned to the Georgia K-12 Standards and
Advanced Placement standards.
b. Curriculum materials must have a clear and
documented research base by an outside
evaluator.
2. Equity and Accessibility for all Students
a. Materials should be thoughtfully designed
to support all students, including special
populations (e.g., English language learners, Early
Intervention Program, Exceptional Education,
Montessori, International Baccalaureate, and
Gifted) in accessing and meeting the Georgia K-12
Standards and Advanced Placement Standards.
3. Assessment
a. Designed at the appropriate Depth of
Knowledge leve for each standard being assessed.
b. Materials provide for a balanced approach
emphasizing formative and summative
Georgia Department of Education
Revised2.22.2021 Page 2 of 2
Expenditure Pre-Approval Form – ESSA, CARES Federal Programs
assessments.
c. Formats include performance-based tasks and
portfolio assessments as well as selected and
constructed response items.
d. Materials communicate expectations for student
performance through rubrics, self-assessment,
analysis of student work, and teacher commentary.
4. Instructional Design and Support
a. Materials promote inquiry, research, and
application of learning.
b. Materials encourage the use of critical thinking,
problem solving, and commuication.
c. Guidance is provided for appropriate strategies
for diverse learners.
5. Digital Design and Support
a. Materials support immersive reader feature.
b. Materials support multiple languges for student
and family support.
c. Digital files are editable for teachers and
students.
Provide the evidence-based documentation to support the The evidence-based documentation to support the
purchase (if required) purchase will be the data reports for CCRPI data
reports, Advanced Placement score reports, and
the CTAE End of Pathway Assessment reports.
Describe monitoring and/or measures of effectiveness to be The district will follow all procedures outlined in the
used federal program handbook aligned with the
EDGAR and UGG regulations for the requested
items of cost. The assessments embedded within
the instructional resources will provide ongoing,
real-time, and actionable data to support effective
teaching learning to address tier I instruction and
tier II intervention supports.
Reminders:
• Approved capital expenditures are budgeted using any of the 700 series object codes.
• Capital equipment cannot be claimed as Indirect Costs. Therefore, if the LEA claims indirect costs, all capital
expenditures must be subtracted from the program's allocation prior to applying the restricted indirect cost
rate.
• If private schools are using equipment, the equipment must remain on the LEAs inventory log.
GaDOE Use Only
Approved x Not Approved
Georgia Department of Education
Revised2.22.2021 Page 2 of 2
Expenditure Pre-Approval Form – ESSA, CARES Federal Programs
Program Manager/Designee Signature: Date:
08.30.23
If Braided/Split Funded:
Program Manager/Designee Signature: Date:
Program Manager/Designee Signature: Date:
Once signed by program manager/specialist, form will be returned to the LEA contact to attach to the general attachment tab
in the consolidated application on the MyGaDOE portal.
Georgia Department of Education
Revised2.22.2021 Page 2 of 2
LIST OF SCHOOLS / CENTERS
SCHOOL CODE LEVEL
ALLGOOD ELEMENTARY 108 ES
ARABIA MOUNTAIN HIGH 503 HS
ASHFORD PARK ELEMENTARY 113 ES
AUSTIN ELEMENTARY 118 ES
AVONDALE ELEMENTARY 120 ES
BARACK OBAMA ELEMENTARY 160 ES
MARY MCCLEOD BETHUNE MIDDLE 584 MS
BOB MATHIS ELEMENTARY 259 ES
BOUIE, E.L. ELEMENTARY 342 ES
BRIAR VISTA ELEMENTARY 133 ES
BRIARLAKE ELEMENTARY 132 ES
BROCKETT ELEMENTARY 136 ES
BROWNS MILL ELEMENTARY 138 ES
CANBY LANE ELEMENTARY 145 ES
CARY REYNOLDS ELEMENTARY 325 ES
CEDAR GROVE ELEMENTARY 148 ES
CEDAR GROVE HIGH 519 HS
CEDAR GROVE MIDDLE 521 MS
CHAMBLEE HIGH 522 HS
CHAMBLEE MIDDLE 521 MS
CHAMPION THEME MIDDLE 582 MS
CHAPEL HILL ELEMENTARY 147 ES
CHAPEL HILL MIDDLE 523 MS
CHESTNUT ELEMENTARY 152 ES
CLARKSTON HIGH 525 HS
COLUMBIA ELEMENTARY 156 ES
COLUMBIA HIGH 527 HS
COLUMBIA MIDDLE 526 MS
CORALWOOD DIAGNOSTIC CENTER 022 ES
CROSS KEYS HIGH 529 HS
DEKALB ALTERNATIVE 546 HS
DEKALB EARLY COLLEGE ACADEMY 506 HS
DEKALB ELEMENTARY SCHOOL OF THE
ARTS 102 ES
DEKALB HS OF TECH. SOUTH 623 HS
DEKALB SCHOOL OF THE ARTS 501 HS
DORVILLE UNITED ELEMENTARY 147 ES
DRESDEN ELEMENTARY 176 ES
DRUID HILLS HIGH 533 HS
DRUID HILLS MIDDLE 573 MS
DUNAIRE ELEMENTARY 178 ES
DUNWOODY ELEMENTARY 180 ES
DUNWOODY HIGH 535 HS
E.L. MILLER ELEMENTARY 257 ES
EAGLE WOODS ACADEMY 024 CTR
EARLY LEARNING CENTER 020 CTR
ELIZABETH ANDREWS HIGH 625 HS
EVANSDALE ELEMENTARY 185 ES
FAIRINGTON ELEMENTARY 187 ES
FERNBANK ELEMENTARY 190 ES
FERNBANK SCIENCE CENTER 660 CTR
FLATROCK ELEMENTARY 186 ES
FLAT SHOALS ELEMENTARY 195 ES
FREEDOM MIDDLE 524 MS
HAMBRICK ELEMENTARY 212 ES
HAWTHORNE ELEMENTARY 213 ES
HENDERSON MIDDLE 549 MS
HENDERSON MILL ELEMENTARY 215 ES
HIGHTOWER ELEMENTARY 218 ES
HUNTLEY HILLS ELEMENTARY 220 ES
IDLEWOOD ELEMENTARY 225 ES
INDIAN CREEK ELEMENTARY 230 ES
INTERNATIONAL STUDENT CENTER 716 CTR
JOHN R. LEWIS ELEMENTARY 140 ES
JOLLY ELEMENTARY 232 ES
KELLEY LAKE ELEMENTARY 235 ES
KINGSLEY ELEMENTARY 236 ES
KITTREDGE MAGNET 237 ES
LAKESIDE HIGH 555 HS
LAUREL RIDGE ELEMENTARY 250 ES
LITHONIA HIGH 559 HS
LITHONIA MIDDLE 558 MS
LIVSEY ELEMENTARY 256 ES
MARBUT THEME 261 ES
MARGRET HARRIS 015 CTR
MARTIN LUTHER KING JR HIGH 574 HS
MCLENDON ELEMENTARY 260 ES
MCNAIR DISCOVERY 262 ES
MCNAIR HIGH 595 HS
MCNAIR MIDDLE 544 MS
MIDVALE ELEMENTARY 270 ES
MILLER GROVE HIGH 564 HS
MILLER GROVE MIDDLE 568 MS
MONTCLAIR ELEMENTARY 278 ES
MONTGOMERY ELEMENTARY 284 ES
MURPHY CANDLER ELEMENTARY 146 ES
NARVIE J. HARRIS THEME 194 ES
OAK GROVE ELEMENTARY 305 ES
OAK VIEW ELEMENTARY 306 ES
OAKCLIFF THEME 300 ES
PANOLA WAY ELEMENTARY 309 ES
PEACHCREST ELEMENTARY 309 ES
PEACHTREE MIDDLE 565 MS
PINE RIDGE ELEMENTARY 312 ES
PLEASANTDALE ELEMENTARY 315 ES
PRINCETON ELEMENTARY 345 ES
RAINBOW ELEMENTARY 332 ES
REDAN ELEMENTARY 320 ES
REDAN HIGH 567 HS
REDAN MIDDLE 566 MS
ROBERT SHAW THEME 370 ES
ROCK CHAPEL ELEMENTARY 340 ES
ROCKBRIDGE ELEMENTARY 344 ES
ROWLAND ELEMENTARY 348 ES
SAGAMORE HILLS ELEMENTARY 350 ES
SALEM MIDDLE 569 MS
SEQUOYAH MIDDLE 570 MS
SHADOW ROCK CENTER 011 CTR
SHADOW ROCK ELEMENTARY 362 ES
SMOKE RISE ELEMENTARY 398 ES
SNAPFINGER ELEMENTARY 400 ES
SOUTHWEST DEKALB HIGH 576 HS
STEPHENSON HIGH 578 HS
STEPHENSON MIDDLE 579 MS
STONE MILL ELEMENTARY 415 ES
STONE MOUNTAIN ELEMENTARY 420 ES
STONE MOUNTAIN HIGH 580 HS
STONE MOUNTAIN MIDDLE 581 MS
STONEVIEW ELEMENTARY 425 ES
TONEY ELEMENTARY 465 ES
TOWERS HIGH 585 HS
TUCKER HIGH 593 HS
TUCKER MIDDLE 592 MS
VANDERLYN ELEMENTARY 484 ES
WADSWORTH MAGNET 139 ES
WARREN TECHNICAL SCHOOL 624 CTR
WOODRIDGE ELEMENTARY 492 ES
WOODWARD ELEMENTARY 496 ES
WYNBROOKE THEME 498 ES