Agenda Item
b. Technological and Instructional Improvements at Fernbank Science Center (Not to exceed $1,107,896.73) ~ Updated 6.6.2024
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Curriculum & Instruction
Request: It is requested that the Board of Education approve the request to purchase development and installation services for interactive and engaging software and hardware, exhibit design and fabrication services, audio visual equipment, and STEM related materials and resources to create three-dimensional, immersive learning experiences that are ADA (Americans with Disabilities Act Standards for Accessible Design) compliant. Pursuant to Board Policy DJE III.D.3.g.2, BWC, Back & Rosta, Exploring Graphics, Robot Labs, and TSAV are the vendors selected by qualified, professional personnel based on sound pedagogical judgment and in the District’s best interest to make instructional and curriculum updates at Fernbank Science Center in an amount not to exceed $1,107,896.73.
Why: Research demonstrates that informal science learning experiences in the formal environment can support improving student outcomes by enhancing student interest and engagement while providing exposure to scientific content knowledge. In addition, students exposed to informal science learning environments experience increased cognitive learning via a path of excitement, interest, and motivation. Fernbank Science Center aims to support and enhance learning outcomes for students of DeKalb County School District through the implementation of the following six strands of science learning in informal environments identified by the National Research Council:
Strand 1: Experience excitement, interest, and motivation to learn about phenomena in the natural and physical world.
Strand 2: Come to generate, understand, remember, and use concepts, explanations, arguments, models, and facts related to science.
Strand 3: Manipulate, test, explore, predict, question, observe, and make sense of the natural and physical world.
Strand 4: Reflect on science as a way of knowing; on processes, concepts, and institutions of science; and on their own process of learning about phenomena.
Strand 5: Participate in scientific activities and learning practices with others, using scientific language and tools.
Strand 6: Think about themselves as science learners and develop an identity as someone who knows about, uses, and sometimes contributes to science.
By aligning its curriculum, programs, initiatives, and resources with the six strands of science learning, Fernbank Science Center supports students in their development of essential skills for scientific inquiry and discovery that are currently reflected in the K-12 Science Georgia Standards of Excellence.
Fernbank Science Center served approximately 76,046 DCSD students in grades PreK-12 during the 2023-2024 school year through the following efforts:
Fernbank Science Center Programming
Number of DCSD Students
Single Visit Programs
17,978
Outreach Programs
30,208
Planetarium Visits
27,860
Total
76,046
Details: BWC, Back & Rosta, Exploring Graphics, Robot Labs, and TSAV are the selected vendors to upgrade Fernbank Science Center. The chart below summarizes the scope of work that will be completed by each vendor in an amount not to exceed $1,107,896.73:
Vendor
Purpose
Amount
BWC: (Science on a Sphere) NOAA Sphere to Teach Earth Science Principles
Instructional Science/STEM Exhibits and Content
$162,990.00
Back & Rosta: (Magic Wall) Large Scale Integrated Touchscreens to Encourage Student Exploration and Learning in Multiple Disciplines and Domains of Science and STEM. Includes the Development of Personalized Curriculum to Real-World Challenges Aligned to Academically Rigorous Standards and Experiential Learning
Interactive Instructional Panels
Instructional Technology/Educational Content Development Services
Instructional Software and Hardware
$249,990.00
Exploring Graphics: Design and Installation of Enhanced Exhibits to Encourage Student Development in Science and STEM Concepts
Instructional Science/STEM Exhibits and Content
Instructional Technology/Educational Content Development Services
$245,000.00
Robot Labs: (AI Innovation Lab) Complete Lab Package Inclusive of STEM Curriculum to Integrate AI and AI Concepts Across Content Areas and Development of Student Soft Skills
Instructional Science/STEM Exhibits and Content
Instructional Software and Hardware
$118,968.34
Robot Labs: (NAO Robots) Humanoid and Supporting STEM Curriculum for Integrated Instruction)
Instructional Science/STEM Exhibits and Content
Instructional Software and Hardware
$64,320.00
Robot Labs: (Pepper the Robot) AI and Integrated STEM Curriculum Including Literacy
Instructional Science/STEM Exhibits and Content
Instructional Software and Hardware
$33,600.00
TSAV: Video Walls to Engage Students in Advanced and Rigorous Science/STEM Experiences to Develop Experiential Learning
Instructional Software and Hardware
$233,028.39
Interactive Instructional Panels: These panels can provide hands-on learning experiences for students, allowing them to interact with scientific concepts in a tangible way. They promote engagement, curiosity, and inquiry by allowing students to explore and experiment.
Instructional Software and Hardware: Instructional software and hardware can offer immersive experiences that stimulate curiosity and enhance interest in various scientific disciplines and STEM. Students can explore science and STEM in a visually captivating manner, fostering a sense of wonder and excitement.
Instructional Science/STEM Exhibits and Content: Science and STEM exhibits provide opportunities for students to engage with real-world phenomena and principles. These exhibits can spark curiosity, deepen understanding, and encourage inquiry-based learning as students explore and investigate various scientific concepts.
Instructional Panels/Instructional Technology: These panels provide visual learning experiences for students by allowing them to interact with scientific concepts in a tangible way.
Instructional Technology/Educational Content Development Services: These services support the creation of engaging and relevant educational content tailored to the needs of students and teachers. By providing access to high-quality and rigorous instructional materials and professional development opportunities, these resources and technology updates will help enhance teacher and student knowledge in science education while providing access to tangible and visible resources to support continuous learning.
Financial impact: The total contract amount will not exceed $1,107,896.73.
The ESSER budget charge codes are as follows:
BWC
$ 162,990.00
448.1000.561600.30521.7210.4190.8010.035.2022
448.1000.561500.30521.7210.4190.8010.035.2022
448.1000.553200.30521.7210.4190.8010.035.2022
Back & Rosta
$ 249,990.00
448.1000.561600.30521.7210.4190.8010.035.2022
448.1000.553200.30521.7210.4190.8010.035.2022
448.1000.561500.30521.7210.4190.8010.035.2022
Exploring Graphics
$ 245,000.00
448.4000.530000.30521.7210.4190.8010.035.2022
448.4000.561500.30521.7210.4190.8010.035.2022
Robot Lab
$ 216,888.34
448.1000.561600.30521.7210.4190.8010.035.2022
448.1000.561500.30521.7210.4190.8010.035.2022
448.1000.553200.30521.7210.4190.8010.035.2022
448.2213.530000.30521.7210.4190.8010.035.2022
TSAV
$ 233,028.39
448.1000.561600.30521.7210.4190.8010.035.2022
448.1000.561500.30521.7210.4190.8010.035.2022
448.1000.561000.30521.7210.4190.8010.035.2022
448.1000.553200.30521.7210.4190.8010.035.2022
448.1000.561100.30521.7210.4190.8010.035.2022
448.1000.530000.30521.7210.4190.8010.035.2022
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Mrs. Janetta Greenwood, Director, Fernbank Science Center, Division of Curriculum & Instruction, 678.874.7119
Effective: June 11, 2024 - September 30, 2024
Status: Reviewed and Approved by Counsel for Legal Sufficiency
Fernbank Ocean Guardians 5_10 Page 1
Janetta Greenwood
Fernbank Science Center
Thursday, May 9, 2024
Ocean Guardians Exhibit
Numbers provided are budgetary. Final cost to be determined based
upon final design
Project Scope
QTY ITEM UNIT PRICE TOTAL
1 Design $ 20,000.00 $ 20,000.00
- Concept design for overall environment
- Does not include content for signage or media
1 Lighting & A/V $ 60,000.00 $ 60,000.00
- Budget for Lighting & A/V Components
1 Fabrication & Install $ 90,000.00 $ 90,000.00
- Fabrication and Installation
3 Exterior Characters & Signs $ 25,000.00 $ 75,000.00
- Exterior fiberglass animal sculptures - not to exceed 5' high
- Includes 1 descriptive sign per sculpture
- Footings / slabs for install not included
FABRICATION SUB TOTAL: $ 245,000.00
Sales Tax $ -
PROJECT TOTAL $ 245,000.00
Exclusions, Unless otherwise noted above:
- Graphics, to include prints, transparencies, vinyl, dimensional or fabric applications unless otherwise noted above.
- Audio Visual Equipment / Content Programming, trial fit of A-V equipment unless noted otherwise
- On-site services: to include: Installation and dismantle labor or supervision; material handling, utilities, rigging, or any other service
provided by on site contractors
- Freight and transportation
- Storage charges as may apply.
www.id3group.com
3655 Atlanta Industrial Dr. NW
Suite 100
Atlanta, GA 30331
Ph: 770-670-7700 Fx: 770-670-7701
Fernbank Ocean Guardians 5_10 Page 2
- Any other items not specifically referred to in the above quotation
Project Schedule / Lead Time Requirements
- Project Schedule: This price quotation is based on the following schedule; any changes to this schedule may result in price revisions,
including rush charges:
Signed Agreement and Deposit Required NLT: TBD
Graphic files required NLT N/A
Project Preview Date: TBD
Project Ship Date: TBD
- Lead Time: We require a minimum 4 - 6 week lead time for completion from receipt of signed agreement, deposit and all required
production information.
Terms and Conditions
- Contract Validity: This agreement is valid until 12:00 noon, on: TBD
after which prices are subject to change.
- Payment Terms: Our terms require 50% down payment along with a signed copy of our agreement to initiate project. Final payment will be
due upon completion and prior to shipping to initial destination. Any supplemental charges will be invoiced on approval, invoice due prior to
shipping or on receipt, whichever comes first.
- Prices quoted are FOB, ID3 GROUP, Atlanta, GA, and do not include shipping to client or initial destination.
- Applicable taxes are not included, unless otherwise indicated in this proposal.
- Clerical Errors are subject to correction.
Disclosures
- Pricing is based on our interpretation of information/renderings/drawings provided and/or available as of the date of this quotation. Subsequent
modifications, changes and/or additions and will be quoted as necessary.
- All sizes are approximate. All finishes are standard unless otherwise noted. Any structural, material or color changes that alter cost as reflected
in this agreement will be charged as extra.
- Client must provide properly formatted electronic files suitable for output to production media for all graphic applications.
- ID3 GROUP shall not be responsible for delays caused by material shortages, labor stoppages, strikes, acts or war, acts of God or any other
delay beyond the control of ID3 GROUP
- There is no overtime reflected in these prices. ID3 GROUP reserves the right to amend pricing and/or required lead time for production
depending on existing work load and required delivery date at time of contract approval.
- Overtime incurred to meet required delivery date as a result of delays in contract approval, receipt of required production information and/or
client supplied materials beyond the control of ID3 GROUP will be an additional charge.
- ID3 GROUP shall assume no liability for quality or workmanship of client provided materials, NOR for final fit and finish of any items not trial fit
in our shop.
- ID3 GROUP warrants that all materials are free from defects in workmanship and materials at time of departure from our facility. ID3 GROUP
shall assume no liability for damage incurred in transit to client facility or show site, nor for damage that may be incurred while in transit, during
handling at client facility or installation site.
- ID3 GROUP does not insure client-owned exhibit properties. It is the client's responsibility to insure properties at all times against damage,
loss, fire, flood, etc., whether in storage, in transit, or on-site.
Cancellation
- Should the client cancel, or delay completion of the project for any reason, regardless of nature or circumstance, client agrees to compensate
ID3 GROUP, its agents and or concerns, for any and all costs incurred on clients behalf related to their exhibit properties and project up to and
including the date of such cancellation. This may include, but is not limited to shop labor and materials, warehouse material handling, graphic
production, detailing and project development, shipping and messenger services, travel expenses, and any other costs incurred on clients’ behalf.
Authorization
We authorize ID3 GROUP to proceed, based on the above proposal and pricing.
www.id3group.com
3655 Atlanta Industrial Dr. NW
Suite 100
Atlanta, GA 30331
Ph: 770-670-7700 Fx: 770-670-7701
Fernbank Ocean Guardians 5_10 Page 3
Approved Date
Printed Name & Title P.O. Number
Leah Webster 5/9/2024
Leah Webster Date
ID3 GROUP
www.id3group.com
3655 Atlanta Industrial Dr. NW
Suite 100
Atlanta, GA 30331
Ph: 770-670-7700 Fx: 770-670-7701