Agenda Item
iii. RFQu 24-572 K-12 Visual and Performing Arts Instructional Resources
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the RFQu 24-572 K-12 Visual and Performing Arts Instructional Resources contracts with Digital Theatre (US) LLC, The Art of Education University, and Dance for Schools to support K-12 visual and performing arts instruction. These vendors are the most responsive and responsible bidders to provide visual and performing arts instructional resources in print and/or digital formats for teachers and students for more than $100,000 per vendor but not to exceed a total contracted amount of $20,000,000.
K-12 Core Visual and Performing Arts Instructional Resources
Grades/Specific Courses
Vendor
Theatre/Arts Grades 4-5
Digital Theatre (US) LLC
Media Arts, Grades 4-5
Digital Theatre (US) LLC
Media Arts, Grades K-5
The Art of Education University
Visual Arts, Grades K-5
The Art of Education University
Dance, Grades 6-8
Dance for Schools
Advanced Dance, Grades 6-8
Dance for Schools
Theatre Arts, Grades 6-8
Digital Theatre (US) LLC
Media Arts for Theatre, Grades 6-8
Digital Theatre (US) LLC
Theatre Arts Exploratory/Enrichment/Grades 7 -8
Digital Theatre (US) LLC
Media Arts, Grades 6-8
The Art Education University
Visual Arts, Grades 6-8
The Art Education University
Theatre Arts/Fundamentals I - IV
Digital Theatre (US) LLC
Theatre Arts/Musical Theater, I - IV
Digital Theatre (US) LLC
Theatre Arts/Technical Theater, I - IV
Digital Theatre (US) LLC
Lighting Design, I - IV
Digital Theatre (US) LLC
Sound Design, I - IV
Digital Theatre (US) LLC
Theatre Arts/Advanced Drama I - IV
Digital Theatre (US) LLC
IB Theatre, Years One and Two
Digital Theatre (US) LLC
Theatre Arts/Acting, I - IV
Digital Theatre (US) LLC
Film & Television, I - IV
Digital Theatre (US) LLC
IB Film Year One and Two
Digital Theatre (US) LLC
Theatre Arts/Acting, I - IV
Digital Theatre (US) LLC
Acting and Production in Film, I - IV
Digital Theatre (US) LLC
Theater Arts/History and Literature I - II
Digital Theatre (US) LLC
Theatre Management
Digital Theatre (US) LLC
Dramatic Writing (Film, Television, and Theatre I)
Digital Theatre (US) LLC
Visual Arts/Comprehensive, I - VIII
The Art of Education University
Visual Arts/Drawing, I - IV
The Art of Education University
Visual Arts/Drawing & Painting, I - IV
The Art of Education University
Visual Arts/Painting, I - IV
The Art of Education University
Visual Arts/Ceramics, I - IV
The Art of Education University
Visual Arts/Fibers, I - IV
The Art of Education University
Visual Arts/Applied Design, I - IV
The Art of Education University
IB Visual Arts, Years One and Two
The Art of Education University
IB Art History, Years One and Two
The Art of Education University
Visual Arts/Jewelry and Metalcrafts, I - IV
The Art of Education University
Visual Arts/Printmaking, I - IV
The Art of Education University
Visual Arts/Sculpture, I - IV
The Art of Education University
Visual Arts/Photography, I - IV
The Art of Education University
Visual Arts/Graphics, I - IV
The Art of Education University
Visual Arts/Digital Design, I - II
The Art of Education University
Visual Arts/Video and Filmmaking, I - IV
The Art of Education University
Visual Arts/Advanced Placement Studio: Drawing Portfolio
The Art of Education University
Visual Arts/Advanced Placement Studio: 2D Design Portfolio
The Art of Education University
Visual Arts/Advanced Placement Studio: 3D Design Portfolio
The Art of Education University
Visual Arts/Art History and Criticism I - II
The Art of Education University
Visual Arts/Fashion Design, I - IV
The Art of Education University
Cambridge Advanced Digital Media & Design (A Level) 9481
The Art of Education University
Cambridge Advanced Digital Media & Design (AS Level) 9481
The Art of Education University
Cambridge Advanced Digital Media & Design (AS Level) 9479
The Art of Education University
Cambridge Advanced Digital Media & Design (A Level) 9479
The Art of Education University
Why: According to Board Policy IFA-Instructional Materials and Content, the District must provide access to instructional resources including, but not limited to, textbooks and supplemental materials. Board Policy IFA requires the presentation of recommendations for textbook adoption to the Board of Education.
The DeKalb County School District (DCSD) is seeking to adopt and purchase K-12 visual and performing arts instructional and supplemental resources. Through the curriculum adoption process, DCSD aims to advance the mission, vision, and values by (a) improving access to meaningful content, (b) increasing awareness of sound instructional practices, (c) providing technological assets that promote creativity, connections, and innovation, and (d) engaging students in rigorous activities, assessments. The goal of the adoption is to provide up-to-date, research-based, relevant, and appropriate instructional resources that effectively support teaching and learning and offer greater access to relevant print and/or digital resources.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualifications (RFQ) was issued December 14, 2023. Electronic notification was sent to 216 vendors from the DCSD vendor list, 1,779 vendors through the State of Georgia Procurement Registry (GPR), and 416 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning December 14, 2023 and December 21, 2023. Four (4) proposals were received on January 23, 2024 for the K-12 Visual and Performing Arts Resources. The four (4) proposals were deemed responsive and evaluated on the following criteria: alignment to Georgia Visual and Performing Arts Standards, evidence-based instructional strategies/resources for diverse learners, quality of supporting texts, support for improved literacy practices, complimentary digital resources, data privacy, set-up costs, initial training, and ongoing support.
The contract will include up to four, one-year extension options contingent upon DCSD’s offer to such an extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The total contract amount will not exceed $20,000,000.
ESSER Federal Charge Codes:
448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC
448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES
448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS
448.1000.564100.30521.7210.4190.8010.035.2022
TEXTBOOKS - PRINTED
448.1000.564200.30521.7210.4190.8010.035.2022
BOOKS (OTHER THAN TEXTBOOKS)
Contact: Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-1471
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-2421
Mrs. Stephanie Brown-Bryant, Director, Teaching and Learning, Division of Curriculum &Instruction, 678-676-0129
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Kimberlynn Weston, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129
Effective: June 11, 2024 - June 30, 2025.
Status: Solicitation Reviewed and Approved by General Counsel
February 2, 2024
RE: Sourcing Efforts Letter –RFQu 24-572 K-12 Visual and Performing Arts Instructional
Resources
Greetings,
Because the procurement process is constantly evolving and improving, the Purchasing Department
has developed a new customer service feature. The Purchasing Department is now providing a
summary of sourcing efforts to the internal client for RFQu 24-572 K-12 Visual and Performing Arts
Instructional Resources.
The Purchasing Department’s efforts include the website on December 14, 2023.
1) RFQu 24-572 was posted to IonWave on December 14, 2023.
2) RFQu 24-572 was advertised in the Champion Newspaper on December 14, 2023, and December
21, 2023.
3) Electronic notification sent to 216 vendors from the DCSD Vendor Bid List.
4) Electronic notification sent to 1779 vendors through the State of GA Procurement Registry.
5) Electronic notification sent to 416 vendors through IonWave.
If you are aware of any additional sourcing engines, please let us know so we may include those in our
process.
Four (4) bids were reviewed and four (4) deemed responsive to the requirements of the solicitation.
Please feel free to reach out to me at 678 676-0120 with any questions or concerns.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\sma
c: Lummie Baker
Lenisera Barnes-Bodison
Ronald Adams
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org