Agenda Item
ii. Acquisition of DeKalb County School District Police Vehicles Approval (Not to exceed $883,416.30)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Mr. Larry L. Wright, Acting Executive Director, Acting Chief of Police, Office of the Superintendent
Request: It is requested that the Board of Education approve the purchase of fifteen (15) police vehicles. Fifteen (15) - 2024 Ford Explorer Police Interceptor (Black) utility vehicles would be purchased from Wade Ford Inc. through State of Georgia Contract 99999-001-SPD0000183-0006 and outfitting of the vehicles would be purchased by an approved vendor for an amount not to exceed $883,416.30.
Why: Through the Georgia Statewide Contracts 99999-001-SPD0000183-0006 DeKalb County School District Public Safety Department will purchase fifteen (15) police vehicles. This purchase will support the increased staff and maintain the fleet lifecycle management plan.
Details: On January 04, 2022, the State of Georgia of Georgia awarded Contract 99999-001-SPD0000183-0006 to Wade Ford, Inc. for the purchase of police vehicles, regular and alternatively fueled. The contract was renewed with an extension end date of 1/3/2025.
In accordance with Board Policy DJE - III.D.3.d, exceptions to competitive selection are allowed when the purchase is made through contracts formally solicited and obtained by the State of Georgia, the Federal Government, or some other government agency. The Public Safety vehicles will be procured under the GA Statewide Contract.
Financial impact: This purchase will be allocated under the General Funds from cost code 100.2600.573000.40211.7510.9990.8010.010.0000 in an amount not to exceed $883,416.30.
Contact: Mr. Larry Wright, Acting Chief of Police, Executive Director, Office of the Superintendent, 678.873.8921
Effective: Upon Board Approval
Status: Approved by General Counsel
DocuSign Envelope ID: 2548FDC0-AE47-4DED-A215-2E29FA1EE1A6
CONTRACT AMENDMENT # 1
RENEWAL # 1
REMAINING RENEWALS # 2
This amendment by and between the Supplier and State Entity defined below shall be effective as of the
date this Amendment is fully executed. To the extent the contract requires the State Entity to issue a
Notice of Award Amendment for purposes of exercising the renewal option, this written document shall
serve as such Notice of Award Amendment.
STATE OF GEORGIA CONTRACT
State Entity’s Name: Department of Administrative Services (“DOAS”)
Wade Ford Inc
Supplier’s Full Legal Name:
Contract No.: 99999-001-SPD0000183-0006
Solicitation Title/Event
Name: Police Pursuit and Special Service Vehicles
1/4/2022
Contract Award Date:
1/3/2024
Current Contract Term:
WHEREAS, the Contract is in effect through the Current Contract Term as defined above; and
BACKGROUND AND PURPOSE. The Contract is in effect through the Current Term provided above.
The parties hereto now desire to amend the contract to extend for an additional term of twelve months;
and the parties desire to amend the Statewide contract to adjust the price as specified.
NOW THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, the parties do hereby agree as follows:
1. CONTRACT RENEWAL. The parties hereby agree that the contract will be renewed/extended
for an additional period of time as follows:
NEW CONTRACT TERM
Beginning Date of
New Contract Term: 1/4/2024
End Date of 1/3/2025
New Contract Term:
The parties agree the contract will expire at midnight on the date defined as the “End Date of
the New Contract Term” unless the parties agree to renew/extend the contract for an additional
period of time.
Revised 7/1/15 SPD-CP010
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DocuSign Envelope ID: 2548FDC0-AE47-4DED-A215-2E29FA1EE1A6
CONTRACT NUMBER: 99999-001-SPD0000183-0006
2. PRICING. The approved pricing for this Statewide contract is hereby increased for
MY24 Vehicles according to Attachment A.
3. EFFECTIVE DATE. 11/1/2023
4. SUCCESSORS AND ASSIGNS. This Amendment shall be binding upon and inure to the
benefit of the successors and permitted assigns of the parties hereto.
5. ENTIRE AGREEMENT. Except as expressly modified by this Amendment, the contract shall
be and remain in full force and effect in accordance with its terms and shall constitute the legal,
valid, binding and enforceable obligations to the parties. This Amendment and the contract
(including any written amendments thereto), collectively, are the complete agreement of the
parties and supersede any prior agreements or representations, whether oral or written, with
respect thereto.
IN WITNESS WHEREOF, the parties have caused this Amendment to be duly executed by their
authorized representatives.
CONTRACTOR
Contractor’s Full Legal Name: Wade Ford
(PLEASE TYPE OR PRINT)
Authorized Signature:
Printed Name and Title of Person Roger A. Moore / Gov’t Sales Mgr
Signing:
Date: 11.01.2023
Company Address: 3860 South Cobb Drive
Fleet Dept
Smyrna, GA 30080
STATE ENTITY
Authorized Signature:
Printed Name and Title of Person Jim Barnaby
Signing: Deputy Commission – State Purchasing
11/15/2023
Date:
Company Address: 200 Piedmont Avenue, S.E.
Suite 1308, West Tower
Atlanta, Georgia 30334-9010
Revised 7/1/15 SPD-CP010
2