Agenda Item
c. Purchase of Edmentum’s Apex Learning Courses and Tutorials (Not to exceed $590,179.44) ~ Updated 6.6.2024
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the purchase of a district-wide license for Edmentum’s Apex learning courses from Edmentum at a cost not to exceed $590,179.44.
Why: Virtual learning provides a platform that allows students equitable access to content, improving learning outcomes for all students. With access to core middle school and high school courses and Career, Technical, and Agricultural Education (CTAE) pathway courses at any time, any place, students can work at a pace that suits them.
Details: To augment FLEX Academy's robust course offerings, DeKalb County School District added Edmentum’s Apex learning courses during the 2021-22 school year. This content can be aligned with the District’s curriculum and supports synchronous and asynchronous instruction.
Edmentum, which purchased Apex, provides content efficacy which addresses diverse student needs, promotes on-time graduation, and prepares each student for college and work. Edmentum, through their Apex learning courses, provides digital content that can be used to enhance online instruction for the students and teachers. This content:
Creates equitable opportunities for students to access quality digital content.
Supports the district's Board-approved curriculum.
Provides the ability to personalize learning for accelerated as well as struggling students.
Provides a complete course of study that offers active learning, standards coverage, and depth of instruction.
Provides progress monitoring.
Provides integrated formative and summative assessments.
Pursuant to Board Policy DJE III.D.3.g.1-2, Edmentum’s Apex learning courses have been evaluated annually and selected by qualified, professional personnel based on sound pedagogical judgment and in the District's best interest.
Financial impact: The financial impact is $590,179.44 to purchase a district-wide license.
General Funds:
100.1000.561200.00011.6020.1041.6013.035.0000
Historical Spend:
School Year
Cost
Number of Students Served
2021-2022
$472,500.00
3826
2022-2023
$403,296.00
1309
2023-2024
$557,270.26
1754
2024-2025
$590,179.44
N/A
Contact: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678.676.0731
Ms. Keatra Wright, Director, FLEX Academy, Division of Curriculum & Instruction, 678.676.4141
Effective: July 1, 2024 - June 30, 2025
Status: Reviewed and Approved by Counsel for Legal Sufficiency
DEKALB COUNTY SCHOOL DISTRICT
VENDOR / CONTRACTOR PERFORMANCE EVALUATION
Instructions: This form must be completed for all contract renewals, Be factual and do not include unsubstantiated opinions.
Contractor Name: Contract Title and Number RFP
Edmentum Apex
Contract Term: Contract Period: July1, 2023 From: To: June 30, 2024
Annual
Contract Value: Department:
$557,270.26 Curriculum and Instruction
DEFINITIONS OF PERFORMANCE RATINGS
SATISFACTORY UNSATISFACTORY N/A INSUFFICIENT
INFORMATION TO
Meets contractual requirements. Does not meet RATE
The actions taken by the contractual requirements,
contractor appear or were and recovery is not likely
satisfactory. in a timely manner. The
contractor’s corrective
. actions appear or were
ineffective.
PERFORMANCE RATING COMMENTS (Attach additional sheets if necessary)
Satisfactory
Work performed in compliance with contract Unsatisfactory
terms N/A
Insufficient info. to rate
Satisfactory
Materials, supplies and equipment provided as Unsatisfactory
required? N/A
Insufficient info. to rate
Page 1 of 3
Satisfactory
Staff availability Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Timeliness of work Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Staff professionalism Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Unsatisfactory
Customer service N/A
Insufficient info. to rate
Satisfactory
Quality of work Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Communication and Accessibility Unsatisfactory
N/A
Insufficient info. to rate
Satisfactory
Unsatisfactory
Prompt and effective correction of situations
and conditions N/A
Insufficient info. to rate
Documentation records, receipts, invoices and
computer generated reports received in a Satisfactory
timely manner and in compliance with Unsatisfactory
contract specifications N/A
Insufficient info. to rate
x Yes No
Would you recommend using this firm again?
(Explain)
Page 2 of 3
OVERALL ASSESSMENT Unsatisfactory Satisfactory
Comments:
Name of Evaluator:
(Print) Keatra Wright (Signature)
Title: Director________________ Date:
FISCAL INFORMATION:
Original Contract Value $ __557,270.26_________
Dollar amount of increase (decrease) $ ________________________
Percent of increase (decrease)________ %
Reason for increase (decrease) ________________________N/A__________________________________________________
Project Scope (FY 2023 – 2024) Timeline
CAO Review
Signature Date
Title
Page 3 of 3