Agenda Item
i. RFQu 24-570 6-12 English Language Arts Instructional Resources
Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the RFQu 24-570 6-12 English Language Arts Instructional Resources contracts with Houghton Mifflin Harcourt (HMH) and McGraw-Hill to support K-12 core English language arts instruction. These vendors are the most responsive and responsible bidders to provide English language arts instructional resources in print and/or digital formats for teachers and students for more than $100,000 per vendor, but not to exceed a total contracted amount of $20,000,000.
6-12 Core English Language Art Instructional Resources
Grades/Specific Courses
Vendor
Language Arts/Grade 6
McGraw Hill
Language Arts/Grade 7
McGraw Hill
Language Arts/Grade 8
McGraw Hill
Ninth Grade Literature and Composition
Houghton Mifflin Harcourt (HMH)
Tenth Grade Literature and Composition
Houghton Mifflin Harcourt (HMH)
American Literature and Composition
Houghton Mifflin Harcourt (HMH)
British Literature and Composition
Houghton Mifflin Harcourt (HMH)
Why: According to Board Policy IFA-Instructional Materials and Content, the District must provide access to instructional resources including, but not limited to, textbooks and supplemental materials. Board Policy IFA requires the presentation of recommendations for textbook adoption to the Board of Education.
The DeKalb County School District (DCSD) is seeking to adopt and purchase 6-12 English Language Arts instructional and supplemental resources. Through the curriculum adoption process, DCSD aims to advance the mission, vision, and values by (a) improving access to meaningful content, (b) increasing awareness of sound instructional practices, (c) providing technological assets that promote creativity, connections, and innovation, and (d) engaging students in rigorous activities, assessments. The goal of the adoption is to provide up-to-date, research-based, relevant, and appropriate instructional resources that effectively support teaching and learning and offer greater access to relevant print and/or digital resources.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualifications (RFQ) was issued December 14, 2023. Electronic notification was sent to 187 vendors from the DCSD vendor list, 1,398 vendors through the State of Georgia Procurement Registry (GPR), and 253 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning December 14, 2023 and December 21, 2023. Nine (9) proposals were received on January 23, 2024 for the 6-12 English Language Arts Resources. The nine (9) proposals were deemed responsive and evaluated on the following criteria: alignment to Georgia English Language Arts Standards, evidence-based instructional strategies/resources for diverse learners, quality of supporting texts, support for improved literacy practices, complimentary digital resources, data privacy, set-up costs, initial training, and ongoing support.
The contract will include up to four, one-year extension options contingent upon DCSD’s offer to such an extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The total contract amount will not exceed $20,000,000.
ESSER Federal Charge Codes:
448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC
448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES
448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS
448.1000.564100.30521.7210.4190.8010.035.2022
TEXTBOOKS - PRINTED
448.1000.564200.30521.7210.4190.8010.035.2022
BOOKS (OTHER THAN TEXTBOOKS)
Contact: Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-1471
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-2421
Mrs. Stephanie Brown-Bryant, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Kimberlynn Weston, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129
Effective: June 11, 2024 - June 30, 2025.
Status: Solicitation Reviewed and Approved by General Counsel
TIMELINE WITH MILESTONES
Revised RFQ 24-570 English Language Arts Instructional Resources
MILESTONES Dates
Initiating Department (End User) review, compile, classify, Monday, October 23, 2023
compare, rank: information gathered from all relevant sources and
suppliers to produce a COMPLETE/THOROUGH SCOPE of WORK
and Objective/Purpose Statement and list of contact data of
known suppliers of such services in the marketplace
Receipt of COMPLETE/THOROUGH SCOPE OF WORK and Objective Monday, October 23, 2023
Purpose Statement in the Purchasing Department – ELECTRONIC
FORMAT
APPROVED REQUISITION IN MUNIS WAIVED
Internal Finance Management Review Monday, October 23, 2023
Solicitation Kickoff Meeting Wednesday, November 8, 2023
Solicitation Roundtable Meeting (Clarification) Wednesday, November 29, 2023
Procurement Solicitation Draft Deadline Wednesday, December 6, 2023
End user final draft approval of solicitation @ 12Noon Friday, December 8, 2023
Legal and Risk's written approval of solicitation Wednesday, December 13, 2023
Champion News Ad Reservation Deadline Thursday, December 7, 2023
st
1 Advertisement in Champion News; E-mail Notifications Thursday, December 14, 2023
2nd Advertisement in Champion News Thursday, December 21, 2023
IonWave Demo Session @11AM Thursday, January 4, 2024
Deadline for Receipt of Vendor Questions Friday, January 5, 2024
Deadline for Receipt of Answers to Vendor Questions from
Initiating Department
Wednesday, January 10, 2024
Questions/Answers Addenda Posted to DCSD Website Friday, January 12, 2024
Proposal Submission Deadline @2PM Tuesday, January 23, 2024
Public Proposal Acknowledgement @3PM Tuesday, January 23, 2024
Deadline for Reciept of Vendor Materials 01/24/2024-01/26/2024 (Wed-Fri)
Responsiveness Determinations & Process Management by Central Friday, February 2, 2024
Purchasing; Responses Submitted to the End User; Receipt of
signed Evaluator; Begin Evaluation Committee Review Process
Agreements/Surveys from End User
Evaluation Timeline Projection
4 Week Monday, February 5, 2024
6 Week Monday, February 5, 2024
Evaluation Timeline Satruday, February 24, 2024 - Saturday, April 13, 2024
Interviews/Final Selection Wednesday, April 10 - Thursday, April 11, 2024
BOE Agenda Item Due Date Wednesday, May 15, 2024
Anticipated BOE Approval Date Monday, June 10, 2024
Notice to Legal for Contract Preparation TBD