Agenda Item
v. Renewal of Bid No. 22-18 USDA Product Processing - Year 3 of 4 - 1.) Brookwood Farms, Inc. 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions, Co., Inc. 6). Land O'Lakes, Inc. 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods (Not to Exceed $5,091,625 SY 24-25) ~ Updated 6.7.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 22-18, USDA Product Processing to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods in the amount not to exceed $5,091,625 for SY 24-25. This request extends the agreement for all vendors listed above an additional year July 1, 2024, through June 30, 2025.
Why: To ensure DCSD SNS provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2022. The vendor must supply the DCSD Purchasing Department with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer may specify actual dollar changes or the change as a percentage.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. These vendors met the assessment criteria.
Due to the excellent level of service provided by these processors, School Nutrition Services (SNS) request to extend Bid 22-18 for an additional year with the same terms and conditions as the original term contract from July 1, 2024, through June 30, 2025. There is an average less than 1% price increase from the processors for 2024-2025 SY.
One of the nine initially approved vendors, Michael Foods’ contract, will not be extended (renewed) due to the vendor no longer providing Item No.: 25 (Cheese Omelet). The product will be purchased through our approved commercial vendor, Bid No. 22-15 Frozen Temperature Control & Dry Food Products.
Bid 22-18 was initially approved by the Board on July 12, 2021, in the amount not to exceed $3,500,00.00. This is the third of four (4) extensions (renewals) allowed.
Initial Contract term - 7/12/2021 - Not to Exceed $3,500,000.00
Yr. 1 Renewal - 6/6/2022 - Not to Exceed $4,025,000.00
Yr. 2 Renewal - 5/8/2023 - Not to Exceed $4,628,750.00
Yr. 3 Renewal - 6/10/2024 - Not to Exceed $5,091,625.00 (Current Year)
Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.
Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
Dekalb County
4001 Lexington Ave. N. 1780 Montreal Road
Arden Hills, MN 55126-2998 Tucker, GA 30084
GA-18895
Generated For Dekalb County Opportunity Number Bid 22-18 Award Period 07/01/2024 - 06/30/2025
Report Number 26036 Shipment Method Direct Submission Deadline 02/23/2024 12:00 AM
Generated On 02/21/2024 02:56 PM Award Type Line Item Open Date
Date/time values are shown in the Central time zone Opportunity Status In process Submitted On N/A
Number Product Pack Size Net Wt1 Servings1 Option2 Price/Case
39911 Ultimate Cheddar™ Cheese Dip Cups 140/3.00 oz 26.25 140 DD $58.65
39945 Ultimate Yellow™ Cheese Sauce 6/106.00 oz 39.75 212 DD $40.94
39947 Ultimate Creamy White™ Cheese Sauce 6/106.00 oz 39.75 212 DD $48.63
44113 RF Mild Cheddar Cheese Cubes 200/1.00 oz 12.50 200 DD $36.58
44224 RF Mild Cheddar Readi-Pac® Cheese Slices 8/1.50 lbs 12.00 192 DD $20.18
44238 Pepper Jack Readi-Pac® Cheese Slices 8/1.50 lbs 12.00 192 DD $20.17
44261 RF Swiss Readi-Pac® Cheese Slices 8/1.50 lbs 12.00 192 DD $24.38
44751 RF Mild Cheddar Cheese Cubes, bulk 4/5.00 lbs 20.00 320 DD $28.67
46018 50% Reduced Sodium, 50% Reduced Fat Process Yellow American Cheese Slices 4 - 5Lb 160 slice count 4/5.00 lbs 20.00 320 DD $24.80
46031 25% Reduced Sodium, 50% Reduced Fat Process Yellow American Cheese Slices 4-5Lb 160 slice count 4/5.00 lbs 20.00 320 DD $24.80
1Per Case
2Options: DD: Direct Discount
3Commercial to Commodity Discount per Case
Terms & Conditions
• Minimum Delivery for distributors is 5,000 pounds per invoice (NOT per order/shipment). • Minimum Delivery for direct-ship schools is 5,000 pounds per invoice (NOT per order/shipment). •
Dry and cooler items ship and invoice separately from frozen items. • Bids/quotes do not pyramid with any other programs. • Pricing applies only to the operator stated on bid/quote. • Must
notify of award to activate bid/quote. • Land O’Lakes will honor bid pricing on purchases through redistributors. Requests for reimbursement must be submitted in the form of a bill back (no
deductions will be allowed through redistributors). Amount of bill back must not exceed the difference between Land O’Lakes’ price list and the bid price. Land O’Lakes will not reimburse any
additional charges associated with purchasing through redistribution.
COMMERCIAL PRICING •• Land O’Lakes pricing for all K-12 products identified on this bid submission is subject to change with 30-day notification for the duration of the bid contract period
as identified. Land O’Lakes reserves the right to adjust pricing based upon market conditions.
Generated by: Camille Tobin || CKTobin@landolakes.com || Phone Not Provided 1 of 2
Dekalb County
NET OFF INVOICE PRICING •• The Net Off Invoice pricing provided is the GROSS PRICE. Please subtract the Pass Thru Value to arrive at the NET CASE PRICE. •• Distributors are only
eligible to deduct for the Pass Thru Value for schools that have a commodity balance with Land O Lakes. Once the commodity balance is depleted, the school should be invoiced at the
commercial price.
Generated by: Camille Tobin || CKTobin@landolakes.com || Phone Not Provided 2 of 2