Agenda Item
iv. Bid No. 24-17 for School Nutrition Fresh Produce to Royal Food Service (Not to exceed $3,613,070 for SY 24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the award of Bid 24-17 School Nutrition Fresh Produce to Royal Food Service, in the amount not to exceed the budgeted amount of $3,613,070 for SY 24-25.
Why: To ensure DCSD SNS provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: Bid 24-17 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on February 29, 2024. The bid was advertised in the Champion Newspaper on February 29, 2024, and March 7, 2024. Electronic notification was sent to 8 vendors from the DCSD vendor bid list. Electronic notification was sent to 90 vendors from the DCSD IonWave. Electronic notification was also sent to 294 vendors through the State of GA Procurement Registry. One vendor responded to the solicitation.
Products to be provided by Royal Food Service and delivered by the vendor to the schools.
One vendor responded to the solicitation and deemed responsive to requirements of the solicitation by the Purchasing Department. School Nutrition Services evaluation panel selected Royal Food Service as the sole responsible and responsive bidder.
Royal Food Service
3720 Zip Industrial Boulevard
Atlanta, GA 30354
Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.
Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
Board Agenda Item
MEETING DATE: June 10, 2024
AGENDA ITEM TITLE: Bid No. 24-17 for School Nutrition Fresh
Produce to Royal Food Service, in the amount not to exceed the
budgeted amount of $3,613,070.00 for SY 24-25.
QUICK SUMMARY ABSTRACT: (Presented by)
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
REQUESTED ACTION:
It requested that the Board of Education approve the award of Bid 24-
17 School Nutrition Fresh Produce to Royal Food Service, in the
amount not to exceed the budgeted amount of $3,613,070.00 for SY
24-25.
RATIONALE: To ensure DCSD SNS provides healthy reimbursable
meals to students that meet the Child Nutrition, USDA standards for
meal pattern requirements.
DETAILS:
Bid 24-17 was competitively solicited through the Purchasing
Department; it was posted to the DCSD website and IonWave on
February 29, 2024. The bid was advertised in the Champion
Newspaper on February 29, 2024, and March 7, 2024. Electronic
notification was sent to 8 vendors from the DCSD vendor bid list.
Electronic notification was sent to 90 vendors from the DCSD
IonWave. Electronic notification was also sent to 294 vendors through
the State of GA Procurement Registry. One vendor responded to the
solicitation.
Products to be provided by Royal Food Service and delivered by the
vendor to the schools.
One vendor responded to the solicitation and deemed responsive to
requirements of the solicitation by the Purchasing Department. School
Nutrition Services evaluation panel selected Royal Food Service as the
sole responsible and responsive bidder.
Board Agenda Item
Royal Food Service
3720 Zip Industrial Boulevard
Atlanta, GA 30354
SUMMARY:
Upon Board of Education approval of the award of Bid 24-17 to Royal
Food Service, as the sole responsible and responsive bidder: the award
will ensure School Nutrition Services provides reimbursable meals to
DeKalb County students.
FINANCIAL IMPACT:
Funds will be paid from GL account
622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the
expenditure of any vendor that provides goods and/or services to the
school system that may exceed $100,000.00 in purchases for the fiscal
year.
CONTACTS:
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
(678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services
(678) 676-1780
SUPPORTING DOCUMENTS:
1. Bid 24-17 Fresh Produce
2. Bid 24-17 Abstract with Bid Sheet
3. Bid 24-17 Award Recommendation Letter
4. Bid 24-17 Liability Insurance
5. Bid 24-17 Chronology
GOALS:
Board Agenda Item
Strategic Goal Area 1. Student Success with Equity
and Access
ADVANCED STANDARDS:
Standard 4: Resources and Support Systems
STATUS:
Approved by General Counsel
IMPLEMENTATION DATE:
Upon Board approval