Agenda Item
iv. Bid No. 24-17 for School Nutrition Fresh Produce to Royal Food Service (Not to exceed $3,613,070 for SY 24-25)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the award of Bid 24-17 School Nutrition Fresh Produce to Royal Food Service, in the amount not to exceed the budgeted amount of $3,613,070 for SY 24-25.
Why: To ensure DCSD SNS provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: Bid 24-17 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on February 29, 2024. The bid was advertised in the Champion Newspaper on February 29, 2024, and March 7, 2024. Electronic notification was sent to 8 vendors from the DCSD vendor bid list. Electronic notification was sent to 90 vendors from the DCSD IonWave. Electronic notification was also sent to 294 vendors through the State of GA Procurement Registry. One vendor responded to the solicitation.
Products to be provided by Royal Food Service and delivered by the vendor to the schools.
One vendor responded to the solicitation and deemed responsive to requirements of the solicitation by the Purchasing Department. School Nutrition Services evaluation panel selected Royal Food Service as the sole responsible and responsive bidder.
Royal Food Service
3720 Zip Industrial Boulevard
Atlanta, GA 30354
Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.
Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
Event Number ITB 24-17 Addendum 2 Organization DeKalb County School District
Event Title ITB 24-17 Fresh Produce Workgroup Non-Capital
Event Description The DeKalb County School District (DCSD) is Event
seeking
Owner
qualified bidders with professional
SMA qualifications, technical competence, and specialize
Event Type Invitation to Bid
Issue Date 2/29/2024 05:00:01 PM (ET)
Close Date 4/2/2024 02:00:00 PM (ET)
Responding Supplier City State Response Submitted Lines Responded Response Total
Royal Food Service Atlanta GA 4/2/2024 01:31:29 PM (ET) 0 $0.00
ITB 24-17 Addendum 2 - Page 1
ATTACHMENT C (1) Bid Form Cost Sheet Page 1 of 6
Vendor Name: Royal Food Service
ITB 24-17 Fresh Produce
A B C D E F H I
Units Per Case (If
Item Est. Market Price per Bid Fixed Fee To Deliver:
Produce Purchase Unit Different From Total Cost
Number Usage Unit One Delivery Per Week to Each Location
Column C)
Apples: Golden Delicious US Extra Fancy well
1 colored no bruising broken skin or internal 125 ct. per case 1,400 $26.00 $0.00 $26.00
breakdown or browning.
Apples: Red Delicious US Extra Fancy well
2 colored no bruising broken skins or internal 125 ct. per case 9,000 $33.75 $0.00 $33.75
breakdown or browning.
Apples: Gala US Extra Fancy well colored no
3 bruising broken skin or internal breakdown or 125 ct. per case 12,000 $30.00 $0.00 $30.00
browning.
Apples: Fuji US Extra Fancy well colored no
4 bruising broken skin or internal breakdown or 125 ct. per case 250 $32.00 $0.00 $32.00
browning.
Apples: Granny Smith US Extra Fancy well
5 colored no bruising broken skin or internal 125 ct. per case 500 $34.00 $0.00 $34.00
breakdown or browning.
Apples: Rome Apples US Extra Fancy well
n/a on USDA report
6 colored no bruising broken skin or internal 125 ct. per case 200 -$1.00
3/20
breakdown or browning.
Bananas: Green stage 1 uniform shape and
7 150 ct. 1,000 $21.25 -$1.00 $20.25
color. No bruising.
Bananas: Green tips stage 3 or 4 uniform
8 Case 40# 10,000 $20.00 $0.25 $20.25
shape and color. No bruising.
Basil: Bunches are fresh, crisp and have bright
9 By the bunch 30 1# $7.25 $0.00 $7.25
green color.
Broccoli Florets: US No.1 bud clusters should
be firm and fairly compact with an even dark or
10 purple green color no yellow florets. Florets 3 lb. packages 50 $8.25 $0.00 $8.25
should be reasonable bite size pieces. Packed
in gas permeable packaging.
ATTACHMENT C (1) Bid Form Cost Sheet Page 2 of 6
Vendor Name: Royal Food Service
ITB 24-17 Fresh Produce
Broccoli Florets: US No.1 bud clusters should
be firm and fairly compact with an even dark or
11 purple green color no yellow florets. Florets 4/3 lb bags 100 $33.00 $0.00 $33.00
should be reasonable bite size pieces. Packed
in gas permeable packaging.
Cabbage Green: Domestic US No.1 round well
12 formed even colored compact leaves, 14-16 50 lb bag 1,100 $17.00 -$1.00 $16.00
heads
Cabbage Green: Domestic US No.1 round well
13 formed even colored compact leaves, 14-16 Each 50 2each $2.43 $0.00 $2.43
heads
14 Carrots: Mini peeled uniform size 4/5 lb. packages 1,200 $30.00 $0.50 $30.50
15 Carrots: Mini peeled uniform size 5 lb bag 200 $7.50 $0.00 $7.50
n/a on USDA report
16 Carrots: Mini peeled uniform size 200/1.6 oz 500 100/2.6 oz -$1.00
3/20
Chives: Fresh bright green leaves firmly
17 Each Bunch 730 1/4# $2.63 $0.50 $3.13
attached to stems.
Cilantro: Fresh bright green leaves firmly
18 Each Bunch 50 3ea $1.30 $0.00 $1.30
attached to stems.
Cucumbers: US No.1 green, medium size firm
19 well shaped even dark green color and uniform 5 lb. bag 1,200 $3.04 $0.50 $3.54
size.
Grapes: Red seedless firmly attached to green
20 18-20 lb.case 10 $44.50 -$1.50 $43.00
pliable stems.
Grapes: Red seedless firmly attached to green
21 5 lb 10 2bg $11.25 $0.00 $11.25
pliable stems.
Grapes: White seedless firmly attached to
22 18-20 lb. case 10 $47.75 -$2.00 $45.75
green pliable stems.
ATTACHMENT C (1) Bid Form Cost Sheet Page 3 of 6
Vendor Name: Royal Food Service
ITB 24-17 Fresh Produce
Grapes: White seedless firmly attached to
23 5 lb 2bg $11.93 $0.00 $11.93
green pliable stems.
Lemons: Eureka or Lisbon varieties, medium
24 Dozen 10 $3.05 $0.50 $3.55
size, smooth skins
25 Limes: Medium size, smooth skins Dozen 20 $3.48 $0.00 $3.48
26 Mushrooms: Sliced 3 lb package 10 $15.50 $0.00 $15.50
Nectarines: Creamy base color flecked with a n/a on USDA report
27 72 ct. 10 -$1.00
red blush, plump, firm to the touch; US Fancy. 3/20
28 Onions: Green-Spring 2 ct. 10 $4.81 $0.00 $4.81
29 Onions: Yellow 5 lb. bag 400 $2.83 $0.50 $3.33
30 Onions: Red 5 lb. bag 400 $5.20 $0.00 $5.20
Oranges: Seasonal varieties (Valencia, Navel,
31 Temple) US No.1 firm fine textured. Color 125 ct. 11,000 $25.00 $0.50 $25.50
ranges from orange to greenish orange.
Parsley: Italian, bunches are fresh, crisp and
32 Each Bunch 10 3ea $2.60 $0.00 $2.60
have a bright green color.
33 Pears: US No. 1 fancy, Bartlett or Anjou 110 ct. 6,200 $39.00 $1.00 $40.00
Peppers Green: Green firm fresh looking and
34 5 lb. bag 1,900 $4.50 $0.25 $4.75
brightly colored.
ATTACHMENT C (1) Bid Form Cost Sheet Page 4 of 6
Vendor Name: Royal Food Service
ITB 24-17 Fresh Produce
Peppers Red: Red firm fresh looking and
35 5 lb. bag 10 $13.25 $0.00 $13.25
brightly colored.
Plums: No soft bruised spots, blue, black or red
n/a on USDA report
36 variety. Plump, firm, full colored. Grade US No. 80 ct. 10 $0.00
3/20
1
Potatoes: Dry, no sprouting, fairly clean, firm
37 100 ct. per case 1,100 $20.75 $1.25 $22.00
and smooth
Potatoes: Sweet #1- dry, no sprouting, uniform
38 50 ct 450 $21.00 $0.50 $21.50
sized, fairly clean, firm and smooth.
Radishes: bright in color, firm, well formed
39 6 oz. bag 20 1# bag $1.50 $0.00 $1.50
roots and crisp, white flesh. US No.1.
Spinach: Flat Leaf, triple washed, fresh crisp
leaves with good green coloring. Sulfite-Free,
40 4/2.5 lb. bag 1,800 $17.00 $0.00 $17.00
U.S. No. 1 4/2.5 pound bag pack and 2.5
pound bag pack.
Spinach: Flat Leaf, triple washed, fresh crisp
41 leaves with good green coloring. Sulfite-Free, 2.5 lb. bag 10 $4.25 $1.00 $5.25
U.S. No. 1 and 2.5 pound bag pack.
Tangerines: seasonal varieties: US No.1 firm
n/a on USDA report
42 fine textured. Color ranges from orange to 120 ct. 550 $0.00
3/20
greenish orange.
Tomatoes: Cherry US No.1 stage 5-6 ripeness
43 12 pt flat 5,200 $41.50 $0.25 $41.75
bright shiny skins and firm flesh.
Tomatoes: Cherry US No.1 stage 5-6 ripeness
44 6 pt 50 2each $6.97 $0.25 $7.22
bright shiny skins and firm flesh.
Tomatoes: Bulk red round US No.1 vine ripe
45 stage 4-6 ripeness bright shiny skins and firm 25 lb. box 5,500 $28.38 $0.25 $28.63
flesh. 6x7 or larger.
Tomatoes: Bulk red round US No.1 vine ripe
46 stage 4-6 ripeness bright shiny skins and firm 5 lb. box 250 $5.68 $0.00 $5.68
flesh.
ATTACHMENT C (1) Bid Form Cost Sheet Page 5 of 6
Vendor Name: Royal Food Service
ITB 24-17 Fresh Produce
Pr Carrot Shredded U.S. No. 1 PRE-CUT
VEGETABLES: All pre-cut vegetables must contain
47 4/5 lb bags 100 $23.00 $0.00 $23.00
no preservatives and be 100% useable, heat sealed
bags, no tipper tie
Pr Carrot Shredded U.S. No. 1, PRE-CUT
VEGETABLES: All pre-cut vegetables must contain
48 5 lb. bag 400 $5.75 $0.50 $6.25
no preservatives and be 100% useable, heat sealed
bags, no tipper tie
Pr Carrot Stick U.S. No. 1, 2 inch length, PRE-CUT
VEGETABLES: All pre-cut vegetables must contain
49 4/5 lb bags 500 $33.00 $0.00 $33.00
no preservatives and be 100% useable, heat sealed
bags, no tipper tie
Pr Carrot Stick U.S. No. 1, 2 inch length, PRE-CUT
VEGETABLES: All pre-cut vegetables must contain
50 5 lb. bag 100 $8.25 $0.50 $8.75
no preservatives and be 100% useable, heat sealed
bags, no tipper tie
51 Pr Celery Diced 1/4" 4/5 lb bags 300 $25.00 $0.00 $25.00
52 Pr Celery Diced 1/4" 5 lb. bag 100 $6.25 $0.50 $6.75
Pr Celery Sticks 4" U.S. No. 1, Pascal, light green
color, crisp texture, straight stalks with rigid ribs,
53 4/5 lb bags 1,200 $33.00 -$0.50 $32.50
leaves should be fresh, well-colored and show no
signs of wilting,
Pr Celery Sticks 4" U.S. No. 1, Pascal, light green
color, crisp texture, straight stalks with rigid ribs,
54 5 lb. bag 100 $8.25 $0.75 $9.00
leaves should be fresh, well-colored and show no
signs of wilting,
Pr Kale Chopped & Cleaned U.S. No.1, firm crisp,
55 curly leaves, rich green color, chopped, washed to 4/5 lb bags 3,500 2/5# $25.50 $0.25 $25.75
remove most granular debris.
Pr Kale Chopped & Cleaned U.S. No.1, firm crisp,
56 curly leaves, rich green color, chopped, washed to 5 lb. bag 100 $12.25 $0.00 $12.25
remove most granular debris.
Pr Lettuce Shredded 1/8" (Domestic) Iceberg, U.S.
No. 1, washed and ready to serve, no preservatives,
57 PRE-CUT VEGETABLES: All pre-cut vegetables 4/5 lb bags 7,200 $54.00 $0.50 $54.50
must contain no preservatives and be 100%
useable, heat sealed bags, no tipper tie
ATTACHMENT C (1) Bid Form Cost Sheet Page 6 of 6
Vendor Name: Royal Food Service
ITB 24-17 Fresh Produce
Pr Lettuce Shredded 1/8" (Domestic) Iceberg, U.S.
No. 1, washed and ready to serve, no preservatives,
58 PRE-CUT VEGETABLES: All pre-cut vegetables 5 lb. bag 100 $0.00 $13.50
must contain no preservatives and be 100%
useable, heat sealed bags, no tipper tie
$13.50
59 Pr Onion Yellow Diced 1/4" 4/5 lb bags 330 $0.00 $37.00
$37.00
60 Pr Onion Yellow Diced 1/4" 5 lb. bag 100 $0.50 $9.75
$9.25
61 Pr Potato Sweet Diced 3/4" Peeled 4/5 lb bags 2,500 $0.00 $33.00
$33.00
62 Pr Potato Sweet Diced 3/4" Peeled 5 lb. bag 100 $0.00 $8.25
$8.25
63 Pr Slaw W/ Carrots-Red Cabbage 4/5 lb bags 1,000 $0.50 $27.50
$27.00
64 Pr Slaw W/ Carrots-Red Cabbage 5 lb. bag 100 $0.25 $7.00
$6.75
65 Pr Tomato Sliced 1/4" 4/5 lb bags 130 2/5# $0.00 $31.00
$31.00
66 Pr Tomato Sliced 1/4" 5 lb. bag 100 $0.00 $15.50
$15.50
$1112.83
This form must be completed and returned with your bid. GRAND TOTAL
Company Name: Royal Food Service_______________________________________________________
Representative Name: Katie Whitehurst__________________________________________________
Signature of Representative: _Katie Whitehurst_____________________________________________________
Date: 04/02/2024_______________________