Agenda Item
v. Renewal of Bid No. 22-18 USDA Product Processing - Year 3 of 4 - 1.) Brookwood Farms, Inc. 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions, Co., Inc. 6). Land O'Lakes, Inc. 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods (Not to Exceed $5,091,625 SY 24-25) ~ Updated 6.7.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 22-18, USDA Product Processing to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods in the amount not to exceed $5,091,625 for SY 24-25. This request extends the agreement for all vendors listed above an additional year July 1, 2024, through June 30, 2025.
Why: To ensure DCSD SNS provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2022. The vendor must supply the DCSD Purchasing Department with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer may specify actual dollar changes or the change as a percentage.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. These vendors met the assessment criteria.
Due to the excellent level of service provided by these processors, School Nutrition Services (SNS) request to extend Bid 22-18 for an additional year with the same terms and conditions as the original term contract from July 1, 2024, through June 30, 2025. There is an average less than 1% price increase from the processors for 2024-2025 SY.
One of the nine initially approved vendors, Michael Foods’ contract, will not be extended (renewed) due to the vendor no longer providing Item No.: 25 (Cheese Omelet). The product will be purchased through our approved commercial vendor, Bid No. 22-15 Frozen Temperature Control & Dry Food Products.
Bid 22-18 was initially approved by the Board on July 12, 2021, in the amount not to exceed $3,500,00.00. This is the third of four (4) extensions (renewals) allowed.
Initial Contract term - 7/12/2021 - Not to Exceed $3,500,000.00
Yr. 1 Renewal - 6/6/2022 - Not to Exceed $4,025,000.00
Yr. 2 Renewal - 5/8/2023 - Not to Exceed $4,628,750.00
Yr. 3 Renewal - 6/10/2024 - Not to Exceed $5,091,625.00 (Current Year)
Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.
Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 12/6/2023
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CONTACT
PRODUCER
NAME: Connie Hyder
Sterling Seacrest Pritchard, Inc. PHONE FAX
2500 Cumberland Pkwy (A/C, No, Ext): 404-949-1061 (A/C, No):
E-MAIL
Suite 400 ADDRESS: chyder@sspins.com
Atlanta GA 30339 INSURER(S) AFFORDING COVERAGE NAIC #
License#: 70726 INSURER A : Travelers Indemnity Company 25658
GOLDCRE-0C
INSURED INSURER B : Great American Alliance Insurance Co 26832
Gold Creek Processing, LLC
INSURER C : THE TRAVELERS INS CO 87726
P.O. Box 908060
Gainesville GA 30501 INSURER D : NAVIGATORS INS CO 42307
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER: 1306763128 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
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INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y6306J299535IND23 7/1/2023 7/1/2024 EACH OCCURRENCE $ 1,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 500,000
MED EXP (Any one person) $ 5,000
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
POLICY
PRO-
JECT
X LOC PRODUCTS - COMP/OP AGG $ 2,000,000
OTHER: $
C AUTOMOBILE LIABILITY 810-1R762821-23-14-G 7/1/2023 7/1/2024 COMBINED SINGLE LIMIT $
(Ea accident) 1,000,000
X ANY AUTO BODILY INJURY (Per person) $
ALL OWNED SCHEDULED BODILY INJURY (Per accident) $
AUTOS AUTOS
NON-OWNED PROPERTY DAMAGE $
HIRED AUTOS AUTOS (Per accident)
$
C X UMBRELLA LIAB X OCCUR CUP-3S492952-23-14 7/1/2023 7/1/2024 EACH OCCURRENCE $ 2,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 2,000,000
DED RETENTION $ $
PER OTH-
B WORKERS COMPENSATION WC 1280061-07 7/1/2023 7/1/2024 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
D Excess Liability GA23UMR940179IV 7/1/2023 7/1/2024 Each Occ 5,000,000
Agg 5,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
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Dekalb County School District
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Stone Mountain GA 30083
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