Agenda Item
v. Renewal of Bid No. 22-18 USDA Product Processing - Year 3 of 4 - 1.) Brookwood Farms, Inc. 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions, Co., Inc. 6). Land O'Lakes, Inc. 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods (Not to Exceed $5,091,625 SY 24-25) ~ Updated 6.7.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 22-18, USDA Product Processing to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods in the amount not to exceed $5,091,625 for SY 24-25. This request extends the agreement for all vendors listed above an additional year July 1, 2024, through June 30, 2025.
Why: To ensure DCSD SNS provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2022. The vendor must supply the DCSD Purchasing Department with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer may specify actual dollar changes or the change as a percentage.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. These vendors met the assessment criteria.
Due to the excellent level of service provided by these processors, School Nutrition Services (SNS) request to extend Bid 22-18 for an additional year with the same terms and conditions as the original term contract from July 1, 2024, through June 30, 2025. There is an average less than 1% price increase from the processors for 2024-2025 SY.
One of the nine initially approved vendors, Michael Foods’ contract, will not be extended (renewed) due to the vendor no longer providing Item No.: 25 (Cheese Omelet). The product will be purchased through our approved commercial vendor, Bid No. 22-15 Frozen Temperature Control & Dry Food Products.
Bid 22-18 was initially approved by the Board on July 12, 2021, in the amount not to exceed $3,500,00.00. This is the third of four (4) extensions (renewals) allowed.
Initial Contract term - 7/12/2021 - Not to Exceed $3,500,000.00
Yr. 1 Renewal - 6/6/2022 - Not to Exceed $4,025,000.00
Yr. 2 Renewal - 5/8/2023 - Not to Exceed $4,628,750.00
Yr. 3 Renewal - 6/10/2024 - Not to Exceed $5,091,625.00 (Current Year)
Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.
Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel