Agenda Item
i. Approval of Temporary Construction Easement and Sanitary Sewer Easement at Columbia ES (3230 Columbia Woods Drive) ~ Updated 6.4.2024
Summary: Presented by: Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education grant to DeKalb County Department of Watershed Management a temporary construction easement of 10,315 square feet as well as a permanent sanitary sewer easement of 16,351 square feet, for the purposes of construction and ongoing maintenance of a sanitary sewer line.
Why: Granting this easement would allow DeKalb County the ability to install and maintain the sanitary sewer line to serve future homeowners.
Details: The DeKalb County Department of Watershed Management is planning sewer upgrades across the county to improve the overall sewage network and provide reliable service. The purpose of this project is to upgrade the sewer main in the requested easement area. The existing main has reached the end of its lifespan and needs to be replaced to provide quality services.
An appraisal of the site was acquired and was used to determine the Fair Market Value of $4,900 for the easement to be acquired.
Financial impact: Granting the easement to DeKalb County will result in a gain of $4,900 which will be placed in the General Fund.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1447
Mr. Hans G, Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by General Counsel
Approved by the Office of Legal Affairs
770.621.7200 (o) Watershed Management
770.621.7271 (f) 1580 Roadhaven Drive
DeKalbCountyga.gov Stone Mountain, GA 30083
Chief Executive Officer
Michael Thurmond
Board of Commissioners
Date: District 1
Nancy Jester
District 2
Jeff Rader
DeKalb County Board of Education District 3
Larry Johnson
1701 Mountain Blvd
District 4
Stone Mountain, GA 30082 Stephen Bradshaw
District 5
RE: DeKalb County Capital Improvement Mereda Davis Johnson
Project No. 18-023
District 6
Package: 5 Extension Kathie Gannon
Property Address: 3230 Columbia Woods Dr. Decatur, GA 30032 District 7
Project Parcel: 015 Gregory Adams Sr.
Tax ID Number:15 135 12 088
Greetings,
DeKalb County, Georgia is in the process of acquiring property to improve and implement the
Project referenced above. To make this project possible, 10,315 square feet/acres of
Permanent Sewage Easement, and 16,351 square feet/acres of Temporary Construction
Easement, plus Site Improvements, if any is needed from your property located at 3230
Columbia Woods Dr. Decatur, GA 30032. This is more particularly shown on the plat
attached to the Option provided with his letter.
Your property has been valued by an independent, state-certified appraiser who, after careful
consideration, found the Fair Market Value of the easement rights to be purchased and the
damages, if any, to your remaining property to be $4,900.00. The attached form, entitled
“Summary Statement Basis of Just and Adequate Compensation” provides the basis for this
offer and separately states the elements comprising the established value and compensation
along with the market data in support thereof.
770.621.7200 (o) Watershed Management
770.621.7271 (f) 1580 Roadhaven Drive
DeKalbCountyga.gov Stone Mountain, GA 30083
Chief Executive Officer
Michael Thurmond
Board of Commissioners
Date: District 1
Nancy Jester
District 2
Jeff Rader
DeKalb County Board of Education District 3
Larry Johnson
Page 2
District 4
Stephen Bradshaw
Our negotiator, Ryan Wooten, who may be contacted at 470-510-9776, represents DeKalb
District 5
County, Georgia’s Department of Watershed Management and is authorized to explain this Mereda Davis Johnson
offer and project and further discuss the full effect of the purchase and your rights as provided
District 6
by law. Kathie Gannon
District 7
If you agree to the terms expressed and contained in this Offer Package, please sign the Gregory Adams Sr.
enclosed documents, return them to Mr. Wooten, and they will be promptly submitted for
closing and payment.
If you have any further questions or concerns, please call Mr. Wooten at 770-510-9776.
Yours Very Truly,
Jeff Joyner
Vice President, Right-of-Way
Atlas Technical Consultants, LLC
AJJ/amb
Enclosures
Property Owner Acknowledgment of Receipt of Plans & Explanation
Summary Statement Basis for Just and Adequate Compensation
Option for Permanent Sewage Easement and Temporary Construction Easement
W-9
SUMMARY STATEMENT BASIS FOR JUST AND ADEQUATE COMPENSATION
(1) Project: 18-023 County: DeKalb Parcel: 015
(2) Owner Name: DeKalb County Board of Education
Mailing Address: 1701 Mountain Blvd
Stone Mountain, GA 30082
(3) Property Address: 3230 Columbia Woods Dr. Decatur, GA 30032
(4) FAIR MARKET VALUE (See attached Market Data information.):
Fee Simple Required Right-of-Way: SF/Acres x NA/SF/Acre = $ 0.00
10,315 SF/Acres x $0.64/SF/Acre
Permanent Sewage Easement: = $ 3,300.80
x 50%
Permanent Slope Easement: SF/Acres x NA/SF/Acre x % = $ 0.00
16,351 SF/Acres x $0.64/SF/Acre
Temporary Construction Easement: = $ 1,569.70
x 15% x 1 year
Estimated Value of all
= $0.00
Site Improvement(s):
= $0.00
= $0.00
= $0.00 =
Damages to Trade Fixtures: = $0.00
= $0.00
= $0.00
= $0.00 =
Cost to Cure: = $0.00
= $0.00
= $0.00
= $0.00
Consequential or Severance Damages: = $0.00
= $0.00
= $0.00
= $0.00 =
Estimated Value of REMAINDER: Acres = $4,870.50
TOTAL ESTIMATED
(Without the Remainder) $4,900.00
FAIR MARKET VALUE:
(Including the Remainder) $
(This value is the amount approved by the State for the purchase of the required property and does not contain
conjectural decreases or increases in value caused by this project).
(5) Division of Property Interest:
(6)
ROW-515-A Revised: Sept. 2019
SUMMARY STATEMENT BASIS FOR JUST AND ADEQUATE COMPENSATION
NAME KIND OF INTEREST ESTIMATED VALUE
Permanent Sewer
DeKalb County Board of Education Easement & Temporary $4,900.00
Construction Easement
(7) If you wish to retain and remove, at your own expense, improvements owned by you, we will:
(a) Deduct at Closing $ (Salvage Value) and/or
(b) Deduct at Closing $ (Performance Bond)
Total Withheld at Closing $
You may be entitled to certain benefits under our Relocation Assistance Program. As these benefits are of a
special nature, they will be explained separately.
DATE: PREPARED BY:
Ryan Wooten, Staff Negotiator
ROW-515-A Revised: Sept. 2019
MARKET DATA INFORMATION
Comparable Sales Map
Location Date of Sale Size Price per Unit
3701 Rainbow Dr. 6.20 AC $10,484/AC
Sale #1 Tax ID#15 124 01 006 07/25/2023 270,072 SF
8637 Covington Hwy 16.4 AC $30,038/AC
Sale #2 Tax ID#16 202 02 005 09/29/2021 714,384 SF
1663 Rock Chapel Rd 10.70 AC $34,882/AC
Sale #3 Tax ID#16 188 01 004 01/28/2022 466,092 SF
“Other Provisions”
This agreement shall be binding upon the Grantor and its heirs, executors, administrators, successors and
assigns, notwithstanding the prior acceptance of this offer. The Grantee in lieu of completing the purchase of
said premises, may at any time prior to closing, proceed to acquire the same by condemnation. Loss or damage
to the property by fire or casualty shall be at the risk of the Grantor until title has been conveyed to the Grantee.
Signed, Sealed and Delivered this , day of , 20 ,
in the presence of:
DeKalb County Board of Education
Unofficial Witness
By:
Notary Public, State of
My Commission Expires
(Print Name)
(Title/Position)
ACCEPTED: DEKALB COUNTY, GEORGIA
(Date)
By:
Parcel No(s). «TaxID»
FEIN OR TAX ID NUMBER:
SSN - -
:
-
OR-
EIN -
:
DEKALB COUNTY
OPTION FOR PERMANENT SEWER EASEMENT &
TEMPORARY CONSTRUCTION EASEMENT
PROJECT: 18-023 PARCEL: 015
In consideration of the sum of One ($1.00) Dollar and other good and valuable consideration, the receipt whereof
is hereby acknowledged, DeKalb County Board of Education the undersigned (“Grantor”), being the owner of the parcel
identified on the map dated September 21, 2020, and attached as Exhibit “A”, hereby bind myself, my heirs, executors and
assigns as follows:
Within (120) days hereof, I agree to convey and deliver to DeKalb County, Georgia (“Grantee”) or its successor,
assignee or nominee, an unencumbered 10,315 square feet/acres in permanent sewer easement and 16,351 square
feet/acres in temporary construction easement for the DeKalb County Sewer Project 18-023 Package 5 EXT, said
easements being further shown on Exhibit “A”.
Upon conveying and delivering the easements, DeKalb County, Georgia shall pay me the sum of FOUR
THOUSAND NINE HUNDRED AND 00/100 ($4,900.00).
OWNER’S RECEIPT OF PLANS & EXPLANATION
ACKNOWLEDGMENT
DATE:
OWNER NAME: DeKalb County Board of Education
MAILING ADDRESS: 1701 Mountain Bvd
Stone Mountain, GA 30082
TYPE: ____________ PROJECT: 18-023
PROPERTY ADDRESS: 3230 Columbia Woods Dr. Decatur, GA 30032
PARCEL: 015
I have this day received the following full sized and / or half-sized (to scale) and accompanying legal
description plan sheets:
Plans dated: September 21, 2020 Last revised: N/A
(Negotiator to initial and date bottom right corner of plan sheets on date given to property owner)
I further acknowledge the Land Acquisition Consultant / Negotiator Ryan Wooten, representing the DeKalb
County Department of Watershed Management, explained the above-stated plans to me (us) and the effects of
the proposed project on my (our) property as of this date.
______________________________ ________________________________
(Owner Name – Printed) (Owner Signature)
______________________________ ________________________________
(Owner Name – Printed) (Owner Signature)
DeKalb County DWM Representative: Ryan Wooten
Phone: 470-510-9776
Email: ryan.wooten@oneatlas.com
(DWM Signature) (Date)
EXHIBIT “B”
SPECIAL STIPULATIONS
Property Owner: DeKalb county Board of Education
Project Name: Package 5 EXT
Project Number: 18-023
Parcel Number: 015
Owner Initials Date ATLAS Initials Date
Approved:
DeKalb County Date
NEGOTIATION RECORD
PROJECT 18-023 Package 5 EXT COUNTY DeKalb PARCEL 015
FEMALE YES NO
OWNER-TENANT DeKalb County Board of Education MINORITY YES NO
ADDRESS 1701 Mountain Blvd, Stone Mountain, GA 30082 PHONE EMAIL___________________
AGENT PHONE
(NAME) (ADDRESS)
ATTORNEY PHONE
(NAME) (ADDRESS)
The undersigned hereby acknowledges that the subject PARCEL is to be secured for use in connection with
the aforesaid PROJECT, and I (WE) have no direct or indirect, past or present, or contemplated future
personal interest in parcel or in any benefit from the acquisition of such property.
Staff or Consultant NEGOTIATOR: DATE
Monetary offer for the above-named interest: $4,900.00
The following is to be answered prior to and following first contact:
TITLE INFORMATION
Preliminary title report in: YES NO Copy of deed attached to report: YES NO
Date of Deed Indicated purchase price $
Names and Addresses of all parties secured during contact including Tenants YES NO
CONSTRUCTION DETAILS
Access rights required: YES NO
Any construction features that are pertinent to R/W negotiations
(Grade change, drainage, proximity to improvements, etc.):
Date Assigned: Date First Offer Made:
See Attached Record for Details.
I (WE), the undersigned, do hereby certify that:
(1) The written agreement secured embodies all of the considerations agreed upon between the County and the
property owner
(1) The agreement was reached without coercion or threats of any kind whatsoever by or to either party
(2) This negotiation record and parcel file is complete and contains all required documentation.
This the day of ,
NEGOTIATOR DATE
TEAM LEADER DATE
APPEALS OFFICER OR DATE
CONSULTANT COORDINATOR