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VAPA Instructional Resource Summary Matrices

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Agenda Item

iii. RFQu 24-572 K-12 Visual and Performing Arts Instructional Resources

Summary: Presented by: Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction
Request: It is requested that the Board of Education approve the RFQu 24-572 K-12 Visual and Performing Arts Instructional Resources contracts with Digital Theatre (US) LLC, The Art of Education University, and Dance for Schools to support K-12 visual and performing arts instruction. These vendors are the most responsive and responsible bidders to provide visual and performing arts instructional resources in print and/or digital formats for teachers and students for more than $100,000 per vendor but not to exceed a total contracted amount of $20,000,000.




K-12 Core Visual and Performing Arts Instructional Resources


Grades/Specific Courses
Vendor


Theatre/Arts Grades 4-5
Digital Theatre (US) LLC


Media Arts, Grades 4-5
Digital Theatre (US) LLC


Media Arts, Grades K-5
The Art of Education University


Visual Arts, Grades K-5
The Art of Education University


Dance, Grades 6-8
Dance for Schools


Advanced Dance, Grades 6-8
Dance for Schools


Theatre Arts, Grades 6-8
Digital Theatre (US) LLC


Media Arts for Theatre, Grades 6-8
Digital Theatre (US) LLC


Theatre Arts Exploratory/Enrichment/Grades 7 -8
Digital Theatre (US) LLC


Media Arts, Grades 6-8
The Art Education University


Visual Arts, Grades 6-8
The Art Education University


Theatre Arts/Fundamentals I - IV
Digital Theatre (US) LLC


Theatre Arts/Musical Theater, I - IV
Digital Theatre (US) LLC


Theatre Arts/Technical Theater, I - IV
Digital Theatre (US) LLC


Lighting Design, I - IV
Digital Theatre (US) LLC


Sound Design, I - IV
Digital Theatre (US) LLC


Theatre Arts/Advanced Drama I - IV
Digital Theatre (US) LLC


IB Theatre, Years One and Two
Digital Theatre (US) LLC


Theatre Arts/Acting, I - IV
Digital Theatre (US) LLC


Film & Television, I - IV
Digital Theatre (US) LLC


IB Film Year One and Two
Digital Theatre (US) LLC


Theatre Arts/Acting, I - IV
Digital Theatre (US) LLC


Acting and Production in Film, I - IV
Digital Theatre (US) LLC


Theater Arts/History and Literature I - II
Digital Theatre (US) LLC


Theatre Management
Digital Theatre (US) LLC


Dramatic Writing (Film, Television, and Theatre I)
Digital Theatre (US) LLC


Visual Arts/Comprehensive, I - VIII
The Art of Education University


Visual Arts/Drawing, I - IV
The Art of Education University


Visual Arts/Drawing & Painting, I - IV
The Art of Education University


Visual Arts/Painting, I - IV
The Art of Education University


Visual Arts/Ceramics, I - IV
The Art of Education University


Visual Arts/Fibers, I - IV
The Art of Education University


Visual Arts/Applied Design, I - IV
The Art of Education University


IB Visual Arts, Years One and Two
The Art of Education University


IB Art History, Years One and Two
The Art of Education University


Visual Arts/Jewelry and Metalcrafts, I - IV
The Art of Education University


Visual Arts/Printmaking, I - IV
The Art of Education University


Visual Arts/Sculpture, I - IV
The Art of Education University


Visual Arts/Photography, I - IV
The Art of Education University


Visual Arts/Graphics, I - IV
The Art of Education University


Visual Arts/Digital Design, I - II
The Art of Education University


Visual Arts/Video and Filmmaking, I - IV
The Art of Education University


Visual Arts/Advanced Placement Studio: Drawing Portfolio
The Art of Education University


Visual Arts/Advanced Placement Studio: 2D Design Portfolio
The Art of Education University


Visual Arts/Advanced Placement Studio: 3D Design Portfolio
The Art of Education University


Visual Arts/Art History and Criticism I - II
The Art of Education University


Visual Arts/Fashion Design, I - IV
The Art of Education University


Cambridge Advanced Digital Media & Design (A Level) 9481
The Art of Education University


Cambridge Advanced Digital Media & Design (AS Level) 9481
The Art of Education University


Cambridge Advanced Digital Media & Design (AS Level) 9479
The Art of Education University


Cambridge Advanced Digital Media & Design (A Level) 9479
The Art of Education University
Why: According to Board Policy IFA-Instructional Materials and Content, the District must provide access to instructional resources including, but not limited to, textbooks and supplemental materials. Board Policy IFA requires the presentation of recommendations for textbook adoption to the Board of Education.

The DeKalb County School District (DCSD) is seeking to adopt and purchase K-12 visual and performing arts instructional and supplemental resources. Through the curriculum adoption process, DCSD aims to advance the mission, vision, and values by (a) improving access to meaningful content, (b) increasing awareness of sound instructional practices, (c) providing technological assets that promote creativity, connections, and innovation, and (d) engaging students in rigorous activities, assessments. The goal of the adoption is to provide up-to-date, research-based, relevant, and appropriate instructional resources that effectively support teaching and learning and offer greater access to relevant print and/or digital resources.
Details: In accordance with the formal procurement procedures published by the Georgia Department of Education, the Request for Qualifications (RFQ) was issued December 14, 2023. Electronic notification was sent to 216 vendors from the DCSD vendor list, 1,779 vendors through the State of Georgia Procurement Registry (GPR), and 416 vendors through IonWave, the DCSD solicitation portal. The solicitation was advertised in the Champion Newspaper for two (2) consecutive weeks beginning December 14, 2023 and December 21, 2023. Four (4) proposals were received on January 23, 2024 for the K-12 Visual and Performing Arts Resources. The four (4) proposals were deemed responsive and evaluated on the following criteria: alignment to Georgia Visual and Performing Arts Standards, evidence-based instructional strategies/resources for diverse learners, quality of supporting texts, support for improved literacy practices, complimentary digital resources, data privacy, set-up costs, initial training, and ongoing support.

The contract will include up to four, one-year extension options contingent upon DCSD’s offer to such an extension, the successful offeror’s acceptance, and the approval of the DeKalb County Board of Education to extend the contract.
Financial impact: The total contract amount will not exceed $20,000,000.

ESSER Federal Charge Codes:



448.1000.553200.30521.7210.4190.8010.035.2022
COMMUNICATION-WEB SUBSCRPT/LIC


448.1000.561000.30521.7210.4190.8010.035.2022
SUPPLIES


448.1000.564000.30521.7210.4190.8010.035.2022
DIGITAL/ELECTRONIC TEXTBOOKS


448.1000.564100.30521.7210.4190.8010.035.2022
TEXTBOOKS - PRINTED


448.1000.564200.30521.7210.4190.8010.035.2022
BOOKS (OTHER THAN TEXTBOOKS)
Contact: Dr. Ron Adams, Coordinator, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-1471
Mrs. Lummie Baker, Director, Educational Media and Instructional Materials, Division of Curriculum & Instruction, 678-676-2421
Mrs. Stephanie Brown-Bryant, Director, Teaching and Learning, Division of Curriculum &Instruction, 678-676-0129
Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Dr. Kimberlynn Weston, Director, Teaching and Learning, Division of Curriculum & Instruction, 678-676-0129
Effective: June 11, 2024 - June 30, 2025.
Status: Solicitation Reviewed and Approved by General Counsel
                                                                               VAPA RFQu 24-572K-12 - Visual and Performing Arts

                                        Visual Arts K-12
                                                                                                                                                                                 Instructional Design and
                                                                                  Content          Equity and Accessibility       Assessment        Digital Design and Support                                        OVERALL
             Vendor                             Title of Resource                                                                                                                         Support
                                                                            Total Points    Avg.    Total Points     Avg.     Total Points   Avg.    Total Points     Avg.        Total Points     Avg.     Total Points        Avg.
Davis                             Explorations in Art 2E Grade K                67          13.4          37          7.4         46          9.2        60           12.0            37            7.4         247             49.4
Davis                             Explorations in Art 2E Grade 1                75          15.0          34          6.8         59         11.8        61           12.2            35            7.0         264             52.8
Davis                             Explorations in Art 2E Grade 2                121         15.1          59          7.4         94         11.8        101          12.6            61            7.6         436             54.5
Davis                             Explorations in Art 2E Grade 3                118         14.8          60          7.5         80         10.0        96           12.0            62            7.8         416             52.0
Davis                             Explorations in Art 2E Grade 4                116         14.5          66          8.3         93         11.6        102          12.8            62            7.8         439             54.9
Davis                             Explorations in Art 2E Grade 5                122         15.3          66          8.3         94         11.8        107          13.4            67            8.4         456             57.0
Davis                             Explorations in Art 2E Grade 6                122         15.3          59          7.4         100        12.5        116          14.5            62            7.8         459             57.4
Davis                             Experience Art Grades 7 & 8                   218         16.8         110          8.5         172        13.2        179          13.8            110           8.5         789             60.7
Davis                             Exploring Visual Design 4E                    143         15.9          71          7.9         116        12.9        123          13.7            84            9.3         537             59.7
Davis                             The Visual Experience 4E                      146         16.2          70          7.8         105        11.7        117          13.0            68            7.6         506             56.2
Davis                             Experience Painting                           66          11.0          21          3.5         47          7.8        56            9.3            30            5.0         220             36.7
Davis                             Discovering Drawing 3E                        79          13.2          33          5.5         58          9.7        66           11.0            42            7.0         278             46.3
Davis                             Experience Clay 3E                            85          14.2          34          5.7         62         10.3        73           12.2            51            8.5         305             50.8
Davis                             Focus on Photography 2E                       85          14.2          33          5.5         58          9.7        62           10.3            38            6.3         276             46.0
Davis                             Communicating Through Graphic Design 2E       93          15.5         41           6.8         71         11.8         80          13.3             54           9.0         339             56.5
Davis                             Beginning Sculpture                           63          10.5         22           3.7         50         8.3          53           8.8             40           6.7         228             38.0
Davis                             Discovering Art History                       76          12.7         45           7.5         29         4.8          8            1.3             31           5.2         189             31.5
Davis                             Print Making                                  63          10.5         22           3.7         44         7.3          9            1.5             38           6.3         166             27.7
The Art of Education University   FLEX Curriculum PRO Learning                 1680         21.0         806         10.1        1387        17.3       1478          18.5            916          11.5        6267             78.3

                                           Dance K-12
                                                                                                                                                                                 Instructional Design and
                                                                                  Content          Equity and Accessibility       Assessment        Digital Design and Support                                        OVERALL
             Vendor                             Title of Resource                                                                                                                         Support
                                                                            Total Points    Avg.    Total Points     Avg.     Total Points   Avg.    Total Points     Avg.        Total Points     Avg.     Total Points        Avg.
                                  Crea Movement | High School Dance
                                                                                82          8.2          20           2.0         44         4.4          58           5.8             21           2.1         225             22.5
Dance for Schools                 Curriculum

                                          Theatre K-12
                                                                                                                                                                                 Instructional Design and
                                                                                  Content          Equity and Accessibility       Assessment        Digital Design and Support                                        OVERALL
             Vendor                             Title of Resource                                                                                                                         Support
                                                                            Total Points    Avg.    Total Points     Avg.     Total Points   Avg.    Total Points     Avg.        Total Points     Avg.     Total Points        Avg.
Digital Theatre (US) LLC          Digital Theatre Plus                          227         16.2         89           6.4         130        9.3         197          14.1            123           8.8         766             54.7