Agenda Item
i. Bid No. 24-28 for School Nutrition Fluid Milk to New Dairy of Kentucky, LLC (d/b/a Borden Dairy) (Not to exceed $4,949,377 for SY 24-25)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the award of Bid 24-28 School Nutrition Fluid Milk to New Dairy of Kentucky, LLC (d/b/a Borden Dairy), in the amount not to exceed the budgeted amount of $4,949,377 for SY 24-25.
Why: To ensure DCSD SNS provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: Bid 24-28 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on February 8, 2024. The bid was advertised in the Champion Newspaper on February 8, 2024, and February 15, 2024. Electronic notification was sent to 6 vendors from the DCSD vendor bid list. Electronic notification was sent to 84 vendors from the DCSD IonWave. Electronic notification was also sent to 88 vendors through the State of GA Procurement Registry.
Products to be provided by New Dairy of Kentucky, LLC (d/b/a Borden Dairy), are delivered by the vendor to the schools.
Three (3) bids were reviewed, and three were deemed responsive to requirements of the solicitation by the Purchasing Department. School Nutrition Services evaluation panel selected New Dairy of Kentucky, LLC (d/b/a Borden Dairy), as the most responsive and responsible bidder.
New Dairy of Kentucky, LLC (d/b/a Borden Dairy)
221 W Hwy 80
London, KY 40741
DFA Dairy Brands/Mayfield Dairy is not being recommended based on their following exceptions to the bid language:
Exception 1. All prices shall be firm against components other than the actual milk or juice cost. The milk and juice cost can escalate or de-escalate monthly with changes in the USDA announced federal market order. Bid
language 1: All prices offered shall be firm against any increase for 12 months from the date of the contract award.
Exception 2. Unused dairy products remaining in schools over an extended closed period of time shall be picked up and disposed of by the dairy supplier at no additional charge. Bid language 2: Unused dairy products remaining in the schools over an extended closed period of time shall be replaced or picked up, and proper credit be issued. Extended closed periods are the following breaks: Fall, Thanksgiving, Winter, and Spring.
Diversified Foods, Inc. is not being recommended based on the following:
Diversified Foods did not provide a total bid price, and only listed shelf-stable milk products. Bid language: Addendum 1, Question 2c.) Is (bidding the entire bid on shelf stable aseptic milk) acceptable? Answer 2c.): No
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
Chronology of Agenda Item: Bid 24-28 School Nutrition Fluid Milk
Scope: Award of bid from July 1, 2024, through June 30, 2025, to New Dairy of
Kentucky, LLC (d/b/a Borden Dairy)
Contract Term: This is a term contract from July 1, 2024, through June 30,
2025, with options for renewal/extension for up to four (4) years through June
30, 2029.
Solicitation Process: Bid 24-28 was competitively solicited through the
Purchasing Department; it was posted to the DCSD website and IonWave on
February 8, 2024. The bid was advertised in the Champion Newspaper on
February 8, 2024 and February 15, 2024. Electronic notification was sent to 6
vendors from the DCSD vendor bid list. Electronic notification was sent to 84
vendors from the DCSD IonWave. Electronic notification was also sent to 88
vendors through the State of GA Procurement Registry. Three vendors responded
to the solicitation.
Award Process: Three (3) bids were reviewed, and three were deemed
responsive to requirements of the solicitation by the Purchasing Department.
School Nutrition Services evaluation panel selected New Dairy of Kentucky, LLC
(d/b/a Borden Dairy), as the most responsive and responsible bidder.