Agenda Item
iii. Approval to Purchase, Delivery, and Set-Up of Modular Buildings from Mobile Modular Management Corporation for Six School Based Health Clinics (Not to exceed $3,761,097.50) ~ Updated 6.10.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the purchase of six (6) modular buildings from Mobile Modular Management Corporation to support the School Based Health Clinic program for an amount not to exceed $3,761,097.50. The modular buildings will be placed at Flat Rock ES, Indian Creek ES, Oak View ES, Browns Mill ES, Pine Ridge ES, and Pleasantdale ES.
Why: To approve the purchase of six (6) modular buildings to support the School Based Health Clinic program.
Details: The proposed modular buildings will be used to support the DCSD School Based Health Clinic initiative. The intent of the initiative is to increase students’ access to quality health care, improve academic achievement by decreasing absences related to illnesses, improve the overall health of students, and increase community collaboration.
In 2015, Partners for Equity in Child and Adolescent Health (Partners), formerly known as the Urban Health Program, established a framework to “enhance the well-being of Georgia’s children by increasing access to healthcare and improving the delivery of healthcare to underserved children and adolescents throughout the state.” Under the Partners’ program, the number of SCBCs increased from 2 to 48 since 2013.
Voices for Georgia’s Children compiled a comprehensive overview of information regarding school-based health centers in Georgia. Their review describes the problem of access to quality health care, benefits of school-based centers, cost-saving information, and school successes in Georgia. Overall results indicated that school-based health centers improve outcomes for students by improving their academic achievements.
The schools will monitor the absenteeism of students with chronic illnesses to determine the level of effectiveness of the school-based health center.
On June 23, 2020, E&I Cooperative Services issued an RFP for Modular Buildings, Installation, Removal, Storage Units, Supplies and Services (Modular Buildings). Mobile Modular Management Corporation was awarded a five (5) year agreement effective November 1, 2020, to October 31, 2025, No. CNR01522. On May 17, 2021, the DeKalb County Board of Education entered into that certain Member Specific Agreement to Master Agreement CNR01522 with an initial one (1) year term and four (4) one-year option renewal periods. The Board has authorized its renewal option for the Member Specific Agreement under the same terms as the initial term which remains in effect.
Financial impact: The total amount of $668,738.75 will be paid from the ESSER III budget for the purchase, delivery and set up of the modular clinic building at Flat Rock Elementary School.
The total amount of $668,738.75 will be paid from the ESSER III budget for the purchase, delivery and set up of the modular clinic building at Indian Creek Elementary School.
The total amount of $605,905.00 will be paid from the General Fund budget for the purchase, delivery and set up of the modular clinic building at Oak View Elementary School.
The total amount of $605,905.00 will be paid from the General Fund budget for the purchase, delivery and set up of the modular clinic building at Browns Mill Elementary School.
The total amount of $605,905.00 will be paid from the General Fund budget for the purchase, delivery and set up of the modular clinic building at Pine Ridge Elementary School.
The total amount of $605,905.00 will be paid from the General Fund budget for the purchase, delivery and set up of the modular clinic building at Pleasantdale Elementary School.
*Region 1 - Doraville United ES - Completed
*Region 7 - McNair Discovery Learning Academy (tentatively scheduled to open August 2024)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1447
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483
Effective: Upon Board approval
Status: Approved by General Counsel
MEETING DATE: June 10, 2024
AGENDA ITEM TITLE: Approval to Purchase Modular Buildings from
Mobile Modular Management Corporation for Six School Based Health
Clinics for an Amount Not to Exceed ($3,761,097.50).
QUICK SUMMARY ABSTRACT: (Presented by)
Erick Hofstetter, Chief Operating Officer, Operations Division
REQUESTED ACTION: It is requested that the Board of Education approve the
purchase of six modular buildings from Mobile Modular Management Corporation to
support the School Based Health Clinic program for an amount not to exceed
$3,761,097.50. The modular buildings will be placed at Flat Rock ES, Indian Creek ES,
Oak View ES, Browns Mill ES, Pine Ridge ES, and Pleasantdale ES.
RATIONALE: To approve the purchase of six modular buildings to support the School
Based Health Clinic program.
DETAILS: The proposed modular buildings will be used to support the District’s
School Based Health Clinic initiative. The intent of the initiative is to increase students’
access to quality health care, improve academic achievement by decreasing absences
related to illnesses, improve the overall health of students, and increase community
collaboration.
In 2015, Partners for Equity in Child and Adolescent Health (Partners), formally known
as the Urban Health Program established a framework to “enhance the well-being of
Georgia’s children by increasing access to healthcare and improving the delivery of
healthcare to underserved children and adolescents throughout the state.” Under the
Partners’ program, the number of SCBCs increased from 2 to 48 since 2013.
Voices for Georgia’s Children compiled a comprehensive overview of information
regarding school-based health centers in Georgia. Their review describes the problem
of access to quality health care, benefits of school-based centers, cost saving information,
and school successes in Georgia. Overall results indicated that school-based health
centers improve outcomes for students by improving their academic achievements.
The schools will monitor the absenteeism of student with chronic illnesses to determine
the level of effectiveness of the school-based health center.
On June 23, 2020, E&I Cooperative Services issued an RFP for Modular Buildings,
Installation, Removal, Storage Units, Supplies and Services (Modular Buildings). Mobile
Modular Management Corporation was awarded a five (5) year agreement effective
November 1, 2020, to October 31, 2025 No. CNR01522. On May 17, 2021, the DeKalb
County Board of Education entered into that certain Member Specific Agreement to
Master Agreement CNR01522 with an initial one (1) year term and four (4) one-year
option renewal periods. The Board has authorized its renewal option for the Member
Specific Agreement under the same terms as the initial term which remains in effect.
SUMMARY: Pursuant to Board Policy DJE III.D.3.d, “Exceptions to Competitive
Selection”, the Purchasing Department is authorized to make purchases through
REVISED 09.2020
contracts formally solicited and obtained by the State of Georgia and through "inter-
governmental and educational cooperatives, alliances, and consortiums to achieve cost
savings and administrative efficiencies based on economies of scale".
Use of this cooperative agreement increases economies of scale, resulting in
efficiencies regarding volume discount pricing. The contract was competitively solicited
and awarded in a comprehensive RFP process validated by the National Institute of
Governmental Purchasing (NIGP). At this time utilizing this contract will allow the District
to expedite the modular building.
The approval of the proposed modular buildings, which will be used to support the
District’s School Based Health Clinic initiative, will assist in increasing students’ access
to quality health care, improving academic achievement by decreasing absences
related to illnesses, improving the overall health of students, and increasing community
collaboration.
FINANCIAL IMPACT:
The total amount of $668,738.75 will be paid from the ESSER III budget for the delivery
and set up of the modular clinic building at Flat Rock Elementary School.
The total amount of $668,738.75 will be paid from the ESSER III budget for the delivery
and set up of the modular clinic building at Indian Creek Elementary School.
The total amount of $605,905.00 will be paid from the General Fund budget for the
delivery and set up of the modular clinic building at Oak View Elementary School.
The total amount of $605,905.00 will be paid from the General Fund budget for the
delivery and set up of the modular clinic building at Browns Mill Elementary School.
The total amount of $605,905.00 will be paid from the General Fund budget for the
delivery and set up of the modular clinic building at Pine Ridge Elementary School.
The total amount of $605,905.00 will be paid from the General Fund budget for the
delivery and set up of the modular clinic building at Pleasantdale Elementary School.
CONTACTS:
Mr. Erick Hofstetter, Chief Operating Officer, Operations, 678-676-1470
Mr. Richard Boyd, Director of Design and Construction, Operations, 678-676-1483
SUPPORTING DOCUMENTS:
1. Mobile Modular Management Member Specific Agreement
2. Mobile Modular Proposals
3. Chronology of the Agenda Item
GOALS: Check which goal(s) apply
Strategic Goal Area 1. Student Success with Equity and Access
Strategic Goal Area 2. Stakeholder Engagement and Communication
Strategic Goal Area 3. Staff Effectiveness
Strategic Goal Area 4. Culture and Climate
REVISED 09.2020
Strategic Goal Area 5. Organizational Excellence
Strategic Goal Area 6. Facilities
COGNIA STANDARDS:
Standard 1: Purpose and Direction
Standard 2: Governance and Leadership
Standard 3: Teaching and Assessing for Learning
Standard 4: Resources and Support Systems
Standard 5: Using Results for Continuous Improvement
STATUS: Approved by General Counsel.
IMPLEMENTATION DATE: Upon Board approval.
REVISED 09.2020