Agenda Item
a. BrainPOP Digital Content Renewal (Not to exceed $205,424.55)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the Board of Education approve the renewal of BrainPOP and BrainPOP, Jr., with BrainPOP, Inc. at a cost not to exceed $205,424.55.
Why: The purpose of the agenda item is to approve the annual license for the district’s BrainPOP and BrainPOP, Jr. Subscriptions.
Details: BrainPOP is a group of educational websites with over 1,000 short, animated movies for students in grades K-12. Together with quizzes and related materials, BrainPOP covers the subjects of science, social studies, English, math, engineering and technology, health, arts, and music.
It provides engaging and creative ways to explain complex concepts to students. It is a trusted learning resource that supports core and supplemental subjects and provides access to millions of learners worldwide.
For the 2023 - 2024 school year, the DeKalb County School District’s BrainPOP use data includes:
Unique Users
Total Logins
Students
Teachers
Students
Teachers
BrainPOP
49,723
3,686
536,539
59,154
BrainPOP, Jr.
33,533
2,707
254,894
43,069
BrainPOP Science
6,813
563
26,567
2,435
Total
90,069
6,956
818,000
104,658
BrainPOP continues to be an essential tool utilized by students and teachers to support learning, both virtually and in person. Both BrainPOP and BrainPOP, Jr. are now the most used applications in our Launchpad portal.
These engaging educational sites have numerous subscribers nationally and globally. District subscribers similar to the demographics and size of the DeKalb County School District include, but are not limited to Austin ISD (TX), Northside ISD (TX), Milwaukee Public School District (WI), School District of Orange County (FL), and School District of Palm Beach (FL).
Pursuant to Board of Education Policy DJE, the purchase of BrainPOP does not require a competitive bid because it meets the policy definition of a sole source. The DeKalb County School District has purchased BrainPOP services for 12+ years with consistent data to support continuous renewal. The DeKalb County School District utilizes BrainPOP to help deliver on the district’s promise to continue providing learning for all students.
Financial impact: $205,424.55
General Funds
100.1000.561200.00011.7600.9990.0308.070.0000
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274
Effective: June 2024
Status: Approved by General Counsel
DEKALB COUNTY SCHOOL DISTRICT
VENDOR / CONTRACTOR PERFORMANCE EVALUATION
Instructions: This form must be completed for all contract renewals, be factual and do not include unsubstantiated opinions.
Contractor Name: BrainPOP Contract Title and Number RFP
Contract Term: 1yr Contract Period: From: July 1, 2023 To: June 30, 2024
Contract Value: $186,637.42 Department:
Information and Instructional Technology
DEFINITIONS OF PERFORMANCE RATINGS
SATISFACTORY UNSATISFACTORY N/A INSUFFICIENT
INFORMATION TO
Meets contractual requirements. Does not meet RATE
The actions taken by the contractor contractual requirements,
appear or were satisfactory. and recovery is not likely
in a timely manner. The
. contractor’s corrective
actions appear or were
ineffective.
PERFORMANCE RATING COMMENTS (Attach additional sheets if necessary)
BrainPOP provides satisfactory service as outlined in the
contracted terms.
Satisfactory
Work performed in compliance with contract Unsatisfactory
terms N/A
Insufficient info. to rate
BrainPOP provides digital materials such as animated
movies, learning games, primary sources, and interactive
Satisfactory quizzes to engage student learning.
Materials, supplies and equipment provided as Unsatisfactory
required? N/A
Insufficient info. to rate
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The senior support representative and technical team is
Satisfactory readily available to support the needs of the DeKalb
Unsatisfactory County School District.
Staff availability
N/A
Insufficient info. to rate
Satisfactory
Satisfactory
Timeliness of work Unsatisfactory
N/A
Insufficient info. to rate
The BrainPOP team maintains a high level of staff
professionalism with DCSD.
Satisfactory
Staff professionalism Unsatisfactory
N/A
Insufficient info. to rate
BrainPOP provides excellent customer service.
Satisfactory
Unsatisfactory
Customer service N/A
Insufficient info. to rate
BrainPOP frequently updates its content to ensure that it
is up-to-date and relevant to the current curriculum. They
Satisfactory
Quality of work were awarded the Digital Promise two certifications for
Unsatisfactory
research-based design and learner variability.
N/A
Insufficient info. to rate
BrainPOP understands the importance of communication
and accessibility in education, and they incorporate
Satisfactory
features to ensure a more inclusive learning experience
Unsatisfactory
for all students. For example, BrainPOP provides clear
Communication and Accessibility N/A
and engaging content and multilingual options. BrainPOP
Insufficient info. to rate
includes accessibility features such as closed captions and
read-along features to assist with audio and reading
development skills.
Satisfactory. BrainPOP provides an update of new
Satisfactory
Unsatisfactory releases and/or modifications with their tool prior to
Prompt and effective correction of situations making any changes to our account.
and conditions N/A
Insufficient info. to rate
BrainPOP automatically computer-generated monthly
Documentation records, receipts, invoices and usage reports and documentation, highlighting student
computer-generated reports received in a Satisfactory
and teacher usage.
timely manner and in compliance with Unsatisfactory
contract specifications. N/A
Insufficient info. to rate
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BrainPOP has proven to be a reliable and efficient
resource for educators and students alike, offering a
x Yes No robust platform with timely and effective educational
Would you recommend using this firm again? content delivery. Yes, I would recommend BrainPOP
(Explain) again.
OVERALL ASSESSMENT Unsatisfactory Satisfactory
Comments:
Name of Evaluator: Terri Webb Terri Webb
(Print) (Signature)
Title: Manager III, Instructional Technology Date: April 10, 2024
FISCAL INFORMATION:
Original Contract Value $ __ _________________
Dollar amount of increase (decrease) $ _____________N/A____________
Percent of increase (decrease)________ %
Reason for increase (decrease) ________________________N/A__________________________________________________
Project Scope (FY 2023-2024) Timeline
CIO Review
Monika Davis April 12, 2023
Signature Date
Chief Information Officer
Title
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