Agenda Item
i. Bid No. 24-28 for School Nutrition Fluid Milk to New Dairy of Kentucky, LLC (d/b/a Borden Dairy) (Not to exceed $4,949,377 for SY 24-25)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It requested that the Board of Education approve the award of Bid 24-28 School Nutrition Fluid Milk to New Dairy of Kentucky, LLC (d/b/a Borden Dairy), in the amount not to exceed the budgeted amount of $4,949,377 for SY 24-25.
Why: To ensure DCSD SNS provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: Bid 24-28 was competitively solicited through the Purchasing Department; it was posted to the DCSD website and IonWave on February 8, 2024. The bid was advertised in the Champion Newspaper on February 8, 2024, and February 15, 2024. Electronic notification was sent to 6 vendors from the DCSD vendor bid list. Electronic notification was sent to 84 vendors from the DCSD IonWave. Electronic notification was also sent to 88 vendors through the State of GA Procurement Registry.
Products to be provided by New Dairy of Kentucky, LLC (d/b/a Borden Dairy), are delivered by the vendor to the schools.
Three (3) bids were reviewed, and three were deemed responsive to requirements of the solicitation by the Purchasing Department. School Nutrition Services evaluation panel selected New Dairy of Kentucky, LLC (d/b/a Borden Dairy), as the most responsive and responsible bidder.
New Dairy of Kentucky, LLC (d/b/a Borden Dairy)
221 W Hwy 80
London, KY 40741
DFA Dairy Brands/Mayfield Dairy is not being recommended based on their following exceptions to the bid language:
Exception 1. All prices shall be firm against components other than the actual milk or juice cost. The milk and juice cost can escalate or de-escalate monthly with changes in the USDA announced federal market order. Bid
language 1: All prices offered shall be firm against any increase for 12 months from the date of the contract award.
Exception 2. Unused dairy products remaining in schools over an extended closed period of time shall be picked up and disposed of by the dairy supplier at no additional charge. Bid language 2: Unused dairy products remaining in the schools over an extended closed period of time shall be replaced or picked up, and proper credit be issued. Extended closed periods are the following breaks: Fall, Thanksgiving, Winter, and Spring.
Diversified Foods, Inc. is not being recommended based on the following:
Diversified Foods did not provide a total bid price, and only listed shelf-stable milk products. Bid language: Addendum 1, Question 2c.) Is (bidding the entire bid on shelf stable aseptic milk) acceptable? Answer 2c.): No
Financial impact: Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 12/1/2024 11/29/2023
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CONTACT
PRODUCER Lockton Companies NAME:
8110 E Union Avenue PHONE FAX
(A/C, No, Ext): (A/C, No):
Suite 100 E-MAIL
ADDRESS:
Denver CO 80237
INSURER(S) AFFORDING COVERAGE NAIC #
(303) 414-6000
INSURER A : ACE American Insurance Company 22667
INSURED
New Dairy Opco, LLC INSURER B : Gemini Insurance Company 10833
1480284 (See Named Insured Schedule) INSURER C : Travelers Property Casualty Company of America 25674
12400 Coit Rd, Suite 200 INSURER D : Indemnity Insurance Co of North America 43575
Dallas, TX 75251 INSURER E : Ironshore Specialty Insurance Co 25445
INSURER F :
COVERAGES CERTIFICATE NUMBER: 16875919 REVISION NUMBER: XXXXXXX
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INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY Y Y XSLG47354614 12/1/2023 12/1/2024 EACH OCCURRENCE $ 3,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $ 1,000,000
MED EXP (Any one person) $ XXXXXXX
PERSONAL & ADV INJURY $ 1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 10,000,000
PRO-
POLICY XJECT LOC PRODUCTS - COMP/OP AGG $ 6,000,000
OTHER: $
COMBINED SINGLE LIMIT
A AUTOMOBILE LIABILITY Y Y ISA H10765432 12/1/2023 12/1/2024 (Ea accident) $
5,000,000
B ANY AUTO
GVE100259804 12/1/2023 12/1/2024
X BODILY INJURY (Per person) $
XXXXXXX
OWNED SCHEDULED BODILY INJURY (Per accident) $ XXXXXXX
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $ XXXXXXX
AUTOS ONLY AUTOS ONLY (Per accident)
$ XXXXXXX
C UMBRELLA LIAB Y Y CUP-1W946553-23-NF 12/1/2023 12/1/2024 $ 10,000,000
X X OCCUR EACH OCCURRENCE
EXCESS LIAB CLAIMS-MADE AGGREGATE $ 10,000,000
DED RETENTION $ 10,000 $ XXXXXXX
WORKERS COMPENSATION PER OTH-
D Y WLR C54508906 12/1/2023 12/1/2024 X STATUTE ER
AND EMPLOYERS' LIABILITY Y/N
ANY PROPRIETOR/PARTNER/EXECUTIVE
N/A
E.L. EACH ACCIDENT $ 1,000,000
OFFICER/MEMBER EXCLUDED? N
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000
E Environmental Liability N N ISPILLSCREUY001 4/6/2023 4/6/2026 $5M ea incident/$10M agg
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
THIS CERTIFICATE SUPERSEDES ALL PREVIOUSLY ISSUED CERTIFICATES FOR THIS HOLDER, APPLICABLE TO THE CARRIERS LISTED AND THE POLICY TERM(S) REFERENCED.
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
16875919 ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District Finance
1701 Mountain Industrial Blvd AUTHORIZED REPRESENTATIVE
Stone Mountain GA 30083
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Attachment Code: D579684 Master ID: 1480284, Certificate ID: 16875919
Additional Workers Compensation Policies
State: Ohio
EL Limits: $1M Each Accident / $1M Each Employee / $1M Policy Limit
Policy # WCU C54509108
Carrier: Ace American Insurance Company
Effective: 12/1/2023 – 12/1/2024
State: Louisiana
EL Limits: $1M Each Accident / $1M Each Employee / $1M Policy Limit
Policy # 23-40010000
Carrier: Louisiana Restaurant Association Self Insurer’s Fund
Effective: 7/20/23 – 7/20/24
State: Wisconsin
EL Limits:
$1M Each Accident / $1M Each Employee / $1M Policy Limit
Policy #: SCF C54508992
Carrier: ACE Fire Underwriters Insurance Company
Effective: 12/1/2023 - 12/1/2024
Attachment Code: D579625 Master ID: 1480284, Certificate ID: 16875919
Named Insured Schedule
New Dairy Holdco, LLC
New Dairy Intermediate, LLC
New Dairy Opco, LLC
New National Dairy, LLC
New Dairy Trademark Holding, LLC
New Dairy Cincinnati, LLC
New Dairy Ohio, LLC
New Dairy Madisonville, LLC
New Dairy Claims Adjusting Services, LLC
New Dairy Alabama, LLC
New Dairy South Carolina, LLC
New Dairy Texas, LLC
New Dairy NDH Transport, LLC
New Dairy Louisiana, LLC
New Dairy Kentucky, LLC
New Dairy Florida, LLC
New Dairy Georgia, LLC
New Dairy Cincinnati Transport, LLC
New Dairy Ohio Transport, LLC
NDH Transport, LLC
NDSM Holdings, LLC
NDSM Chemung, LLC
NDSM De Pere, LLC
NDSM Franklin Park, LLC