Agenda Item
v. Renewal of Bid No. 22-18 USDA Product Processing - Year 3 of 4 - 1.) Brookwood Farms, Inc. 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions, Co., Inc. 6). Land O'Lakes, Inc. 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods (Not to Exceed $5,091,625 SY 24-25) ~ Updated 6.7.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 22-18, USDA Product Processing to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods in the amount not to exceed $5,091,625 for SY 24-25. This request extends the agreement for all vendors listed above an additional year July 1, 2024, through June 30, 2025.
Why: To ensure DCSD SNS provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2022. The vendor must supply the DCSD Purchasing Department with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer may specify actual dollar changes or the change as a percentage.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. These vendors met the assessment criteria.
Due to the excellent level of service provided by these processors, School Nutrition Services (SNS) request to extend Bid 22-18 for an additional year with the same terms and conditions as the original term contract from July 1, 2024, through June 30, 2025. There is an average less than 1% price increase from the processors for 2024-2025 SY.
One of the nine initially approved vendors, Michael Foods’ contract, will not be extended (renewed) due to the vendor no longer providing Item No.: 25 (Cheese Omelet). The product will be purchased through our approved commercial vendor, Bid No. 22-15 Frozen Temperature Control & Dry Food Products.
Bid 22-18 was initially approved by the Board on July 12, 2021, in the amount not to exceed $3,500,00.00. This is the third of four (4) extensions (renewals) allowed.
Initial Contract term - 7/12/2021 - Not to Exceed $3,500,000.00
Yr. 1 Renewal - 6/6/2022 - Not to Exceed $4,025,000.00
Yr. 2 Renewal - 5/8/2023 - Not to Exceed $4,628,750.00
Yr. 3 Renewal - 6/10/2024 - Not to Exceed $5,091,625.00 (Current Year)
Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.
Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
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DeKalb County
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November 30, 2023
VIA EMAIL: Brenda@vansssthtaste.com
Out of the ShelL LLC dba Yangs 5th Taste
9558 Remer Street
South EL Monte, CA 91733
ATTN: Brenda Guzman, Bid Coordinator
Reference: Bid No- 22-18, USDA Product Processing
Dear Ms. Guzman:
As a result ofthe excellent service provided by out ofthe Shell, LLC dba Yangs 5th Taste, the DeKalb County School
District ("DCSD") desires to renew the award ofthe items listed below on Bid No. 22-18 USDA Product Processing
for one (1) year on the same termt conditions and pricing as stated in the bid on the items listed below. The
purpose of this letter is to obtain Out of the Shell, LLC dba Yangs sth Taste's acceptance of DCSEfs offer to renew
the award of Bid No. 22-18.
Item No.: 19 & 20 onlv
The renewal is subject to the DeKalb County Board of Education's ("Board") approval and will be effective from
July L,2O24, thtough June 30,2025. Of course, we will notifi7 you oncethe Board has approved the renewal. DCSD
appreciates Out of the Shell, ttc dba Yangs 5th Taste's consideration of this offur to renew the award of
Bid No. 22-18.
lf accepted, please submit a copy ofyour company's proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to
lakesia watkins@dekalbschoolssa.org no later than Thursday, December 7, 2023. lnsurance policy or policies must
be maintained throughout the term of this agreement. A copy ofthe insurance requirements is included.
Best regards,
&tda Z. S.r,r4
Carla L. Smith
Executive Director, Vendor Services
cLs/smg
c: Dr. Connie Walker
Ms. Teresa Adams
out of the shell, LLc dba Yangs sth ,rr," n"r"#|"oolr*oo"ill[ttorn., ,.noo, Districrs offer to renew the award
of Bid No. 22-18, USDA Product Processing at the same prices, termt and conditions as the original award, until
iune 30, 2025. Out ofthe Shell, LLC dba Yangs 5th Taste understands that this acceptance is subject to the approval
ofthe DeKatbflunty Board of Educatton. \aelo d
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Authorized Signatory
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Name (Typed or Printed ) Title of Authorized Sienatorv
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Robert R. Freeman Administrative Complex
1701 Mountain lndustrial Blvd I Stone Mountain, GA 30083
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678.676.0L10 | www.dekalbschoofsga.org