Agenda Item
v. Renewal of Bid No. 22-18 USDA Product Processing - Year 3 of 4 - 1.) Brookwood Farms, Inc. 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions, Co., Inc. 6). Land O'Lakes, Inc. 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods (Not to Exceed $5,091,625 SY 24-25) ~ Updated 6.7.2024
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the extension of Bid 22-18, USDA Product Processing to 1.) Brookwood Farms, Inc., 2.) Gold Creek Foods, LLC, 3.) Goodman Food Products dba Don Lee Farms, 4.) Jennie O Turkey Store Sales, LLC dba Hormel Foods 5.) JTM Provisions Co. Inc., 6.) Land O’ Lakes, Inc., 7.) Out of the Shell, LLC dba Yangs 5th Taste and 8.) Tyson Prepared Foods in the amount not to exceed $5,091,625 for SY 24-25. This request extends the agreement for all vendors listed above an additional year July 1, 2024, through June 30, 2025.
Why: To ensure DCSD SNS provides healthy reimbursable meals to students that meet the Child Nutrition, USDA standards for meal pattern requirements.
Details: DCSD price provision allows price change at the extension/renewal anniversary commencing July 1, 2022. The vendor must supply the DCSD Purchasing Department with written proof from the manufacturer when (if) price changes occur. The written notification from the manufacturer may specify actual dollar changes or the change as a percentage.
School Nutrition Managers and Central Office personnel are provided a vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance, including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. These vendors met the assessment criteria.
Due to the excellent level of service provided by these processors, School Nutrition Services (SNS) request to extend Bid 22-18 for an additional year with the same terms and conditions as the original term contract from July 1, 2024, through June 30, 2025. There is an average less than 1% price increase from the processors for 2024-2025 SY.
One of the nine initially approved vendors, Michael Foods’ contract, will not be extended (renewed) due to the vendor no longer providing Item No.: 25 (Cheese Omelet). The product will be purchased through our approved commercial vendor, Bid No. 22-15 Frozen Temperature Control & Dry Food Products.
Bid 22-18 was initially approved by the Board on July 12, 2021, in the amount not to exceed $3,500,00.00. This is the third of four (4) extensions (renewals) allowed.
Initial Contract term - 7/12/2021 - Not to Exceed $3,500,000.00
Yr. 1 Renewal - 6/6/2022 - Not to Exceed $4,025,000.00
Yr. 2 Renewal - 5/8/2023 - Not to Exceed $4,628,750.00
Yr. 3 Renewal - 6/10/2024 - Not to Exceed $5,091,625.00 (Current Year)
Financial impact: There is no financial impact on the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from the GL account.
Funds will be paid from GL account 622.3100.563000.00062.8200.9990.8015.040.0000
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations (678) 676-1447
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, (678) 676-1780
Effective: Upon Board approval
Status: Approved by General Counsel
GOODFOO-02 DCHEN
DATE (MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 4/2/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER License # 0757776
CONTACT Oksana Aleksyuk
NAME:
HUB International Insurance Services Inc. PHONE FAX
(A/C, No, Ext): (805) 618-3718 (A/C, No): (805) 832-6582
PO Box 3310 E-MAIL
Santa Barbara, CA 93130-3310 ADDRESS: oksana.aleksyuk@hubinternational.com
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A : Regent Insurance Company 24449
INSURED INSURER B : North Pointe Insurance Company 27740
Goodman Food Products Inc dba Don Lee Farms INSURER C : QBE Insurance Corporation 39217
200 E. Beach Avenue INSURER D : Praetorian Insurance Company 37257
Inglewood, CA 90302 Swiss Re Corporate Solutions Capacity Insurance Corporation
INSURER E :
INSURER F : Travelers Property Casualty Company of America 25674
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $
1,000,000
CLAIMS-MADE X OCCUR
X CGA1404292 4/1/2024 6/1/2025 DAMAGE TO RENTED
PREMISES (Ea occurrence) $
100,000
MED EXP (Any one person) $
10,000
PERSONAL & ADV INJURY $
1,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $
2,000,000
POLICY PRO-
JECT LOC PRODUCTS - COMP/OP AGG $
2,000,000
OTHER: $
B AUTOMOBILE LIABILITY
COMBINED SINGLE LIMIT
(Ea accident) $
1,000,000
X ANY AUTO CBA1404292 4/1/2024 6/1/2025 BODILY INJURY (Per person) $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $
HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$
C UMBRELLA LIAB X OCCUR EACH OCCURRENCE $
10,000,000
X EXCESS LIAB CLAIMS-MADE 191001209 4/1/2024 4/1/2025 AGGREGATE $
10,000,000
DED X RETENTION $ 10,000 $
D WORKERS COMPENSATION X PER
STATUTE
OTH-
ER
AND EMPLOYERS' LIABILITY
Y/N 152000623 4/1/2024 4/1/2025 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? N/A
(Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $
1,000,000
If yes, describe under 1,000,000
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
E Product Recall PRL2003193-01 4/1/2024 6/1/2025 Retention $100,000 7,500,000
F Excess Liability EX-6W118066-24-NF 4/1/2024 6/1/2025 Excess Liability 15,000,000
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
Certificate Holder is included as an Additional Insured under the General Liability policy, additional insured coverage applies when required by written
contract per the attached form #CG 81 02 08 05.
This insurance is considered Primary and Non-Contributory under the General Liability policy per attached form #CG 20 01 04 13.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
DeKalb County School District - Purchasing Department ACCORDANCE WITH THE POLICY PROVISIONS.
ATTN: Carla L. Smith
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083-1027 AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
COMMERCIAL GENERAL LIABILITY
CG 81 02 08 05
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
CONTRACTORS BLANKET ADDITIONAL INSURED
ENDORSEMENT
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
A. WHO IS AN INSURED (Section II) is amended to 4. The insurance provided to the additional
include as an insured any person or organization insured does not apply to:
(called additional insured) whom you are required “Bodily injury”, “property damage”, or
to add as an additional insured on this policy “personal and advertising injury” arising out of
under a written contract or written agreement; but the rendering of, or failure to render, any
the written contract or written agreement must be: professional architectural, engineering or
1. Currently in effect or becoming effective surveying services, including:
during the term of this policy; and a. The preparing, approving, or failure to
2. Executed prior to the “bodily injury”, “property prepare or approve maps, shop drawings,
damage” or “personal and advertising injury”. opinions, reports, surveys, field orders,
B. The insurance provided to the additional insured change orders or drawings and
is limited as follows: specifications; and
1. That person or organization is an additional b. Supervisory, inspection, architectural or
insured only with respect to liability for “bodily engineering activities.
injury”, “property damage” or “personal and 5. We have no duty to defend or indemnify an
advertising injury” caused in whole or in part, additional insured under this endorsement:
by: a. For any liability due to negligence
a. Your acts or omissions; or attributable to any person or entity other
b. The acts or omissions of those acting on than you or those acting on your behalf in
your behalf. the performance of your operations for
the additional insured.
in the performance of your operations for the
additional insured. b. For any loss which occurs prior to our
named insured commencing operations
2. The Limits of Insurance applicable to the at the location of the loss.
additional insured are those specified in the
written contract or written agreement or in the c. Until we receive written notice of a claim
Declarations of this policy, whichever is less. or “suit” from the additional insured as
These Limits of Insurance are inclusive of, required in the Duties In The Event of
and not in addition to, the Limits of Insurance Occurrence, Offense Claim or Suit
shown in the Declarations. Condition.
3. The coverage provided to the additional C. As respects the coverage provided under this
insured by this endorsement and paragraph f. endorsement, the COMMERCIAL GENERAL
of the definition of “insured contract” under LIABILITY CONDITIONS (SECTION IV) are
DEFINITIONS (SECTION V) do not apply to amended as follows:
“bodily injury” or “property damage” arising 1. The following is added to the Duties In The
out of the “products-completed operations Event of Occurrence, Offense, Claim or
hazard” unless required by the written Suit Condition:
contract or written agreement. An additional insured under this endorsement
will as soon as practicable:
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CG 81 02 08 05 Copyright, Insurance Services Office, Inc. 2002 Page 1 of 2
(1) Give written notice of an occurrence 2. As respects the coverage provided under this
or an offense to us which may result endorsement, Paragraph 4.b. of the Other
in a claim or “suit” under this Insurance Condition is deleted and replaced
insurance; by the following:
(2) Agree to trigger or activate any other 4. Other Insurance
insurance which the additional b. Excess Insurance
insured has, which is primary, for a
loss we cover under this Coverage This insurance is excess over any
Part by tendering the defense to the other insurance naming the additional
insurers of all such other insurance. insured as an insured whether
primary, excess, contingent or on any
other basis unless the written contract
or agreement described in A. above
specifically requires that this
insurance be provided on either a
primary basis or a primary and
noncontributory basis.
Includes copyrighted material of Insurance Services Office Inc., with its permission.
Page 2 of 2 Copyright, Insurance Services Office, Inc. 2002 CG 81 02 08 05
COMMERCIAL GENERAL LIABILITY
CG 20 01 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
PRIMARY AND NONCONTRIBUTORY –
OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance (2) You have agreed in writing in a contract or
Condition and supersedes any provision to the agreement that this insurance would be
contrary: primary and would not seek contribution
Primary And Noncontributory Insurance from any other insurance available to the
This insurance is primary to and will not seek additional insured.
contribution from any other insurance available
to an additional insured under your policy
provided that:
(1) The additional insured is a Named Insured
under such other insurance; and
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