Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mrs. Deirdre P. Pierce, Board Chair
Ms. Allyson Gevertz, Vice Chair
Mr. Andrew B. Ziffer
Ms. Whitney McGinniss
Tiffany Hogan, Ph.D.
Mr. Diijon DaCosta, Sr.
Mr. Awet Eyasu

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adopt the October 6, 2025, work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Member, District 6

Summary: Presented by: Tiffany Hogan, Ph. D., Board Member, District 5

Summary: Presented by: Mr. Andrew B. Ziffer, Board Member, District 1

Summary: Presented by: Ms. Allyson Gevertz, Vice Chair

Summary: Presented by: Ms. Whitney McGinniss, Board Member, District 2

Summary: Presented by: Mr. Awet Eyasu, Board Member, District 7

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Ms. Sarita Smith, Executive Director of Student Assignment, Division of Access & Opportunity

Request: https://www.youtube.com/watch?v=jgALjJGaXyw

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676-1475

Summary: Presented by: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships Instruction,
Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, Division of Information & Instructional Technology

Summary: Presented by: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Summary: It is requested that the DeKalb County Board of Education adjourn the October 6, 2025, executive session and convene the work session and business meeting.

Motion by: _____________
Seconded by: _______________
Vote: _____________

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Status: Attorney Approval Not Required

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve Croft & Associates, Inc., as design professional to the Facility Space Inventory project, not to exceed $527,898.

Details: A facility space inventory has not been performed in over 10 years. An update and verification of DCSD facility space is necessary to update our records and floor plans. The District seeks to provide an accurate account of facility space and to update all floor plans with appropriate architectural layout, room count, square footage of building(s), and age of building(s). The new floor plans for all schools and centers will help update the facility space inventory. Without updated floor plans, operations staff will not have the most accurate information to review facility layouts and plan building designs.

Updated Floor Plans


Review historical records such as room counts, previous floor plans, etc.
Schedule site visits to check the usage of facility spaces.
Walkthrough of all DCSD facilities to provide an accurate building layout.
Collaborate with Operations staff and Principals with any conflicts to layout.
Provide District with updated records and floor plans using the District floor plan template.
Provide AutoCAD drawings for all facilities.
Assemble a database with correct room count.

Facility Inventory Database


Verification of and update to the District’s database containing the full facility space inventory.
The inventory of all spaces will be an organized collection of all DCSD facilities to ensure correct labeling and usage of rooms and other spaces around the building.
Over the past decade there have been several renovations and additions to many of the schools in our District.

On May 6, 2024, the Board approved the contract award for RFQu 24-752-017 for Continuing Professional Services. Croft & Associates was one of the approved architectural firms for the District to provide services and solutions that support the District’s goals

Croft & Associates, Inc. is located at 3380 Blue Springs Road, Kennesaw, GA 30144

The current request for a total fee of $494,823 will be for all deliverables in the scope of work with a 6-month schedule to completion. It is anticipated that the scanning of documents and field verification process will commence shortly after Board approval.

Financial impact: The total budget of $527,898 for this project is allocated from the cost code 100.2600.543009.00011.7520.9990.8013.040.0000 under the Operations’ Division Local Capital Project Fund.

The Facility Space Inventory project will be a one-time cost of $527,898 allocated from the General Fund budget.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1465
Mr. Hans G. Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the fourth of four (#4 of 4) contract renewals for RFP 20-752-030R Asbestos and Lead-Based Paint Abatement Services with SACAL Environmental & Management Company in the amount not to exceed $750,000.
Approval for ratification of services is required from April 22, 2025 through October 13, 2025.

Details: On March 15, 2021, the Board approved the contract award for RFP 20-752-030R Asbestos and Lead-Based Paint Abatement Services to SACAL Environmental & Management Company.

Approval of this renewal and ratification request will allow DCSD to continue providing asbestos and lead-based paint abatement services. Abatement services reduce serious health risks, improve indoor air quality and protect the health and safety of students, staff, and visitors. Services include asbestos and lead abatement, encapsulation, removal, and disposal, performed in accordance with applicable federal, state, and local regulations.

Financial impact: The total contract amount is a not to exceed $750,000 and will be allocated from the General Fund Budget, Deferred Maintenance:
100.2600.543013.00011.7520.9990.8013.040.0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Bobby Moncrief, Director of Facilities , Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFP 26-702-Facility Maintenance and Repair Services, on an as-needed basis, in the not to exceed amount of $3,000,000 to:


All N One Security Services, Inc.
Brown Electrical Services
CapCon LLC
CGS LLC
Continental Engineering & Construction Inc.
Jewel of the South Inc.
Mann Mechanical Services
Vector of Norcross

Details: The approval of this award will allow the Facilities Department to provide timely and professional maintenance and repairs districtwide. Services include general building repairs, plumbing services, electrical services, HVAC support services, roofing and gutter maintenance, interior/exterior painting, seasonal snow and ice management, emergency response services, site work and minor construction*.

*Will be less than $100k per project/site*

The Request for Proposal (“RFP”) was issued and posted to Ionwave on July 17, 2025.
The solicitation was advertised in the Champion newspaper on July 17, 2025, and July 24, 2025, and posted to the DCSD website. Electronic notifications were distributed to vendors through the State of Georgia Procurement Registry, DCSD Vendor Bid List and Ionwave.

Eleven (11) proposals were received and eight (8) were deemed responsive to the requirements of the solicitation.

This recommendation is based on the review and evaluation of the proposals received as the most responsive bidders meeting the requirements and criteria set forth in the solicitation documents. Based on the evaluation committee, the following companies were recommended for award:


All N One Security Services, Inc.
Brown Electrical Services
CapCon LLC
CGS LLC
Continental Engineering & Construction Inc.
Jewel of the South Inc.
Mann Mechanical Services
Vector of Norcross

Multiple awards were deemed in the best interest of DCSD to ensure timely and efficient delivery of facility maintenance and repair services across the district.

Financial impact: The total contract amount for Facility Maintenance and Repair Services shall not exceed $3,000,000 allocated from the General Fund Budget, Deferred Maintenance:
100.2600.543013.00011.7520.9990.8013.040.0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of ITB No. 26-701 Kitchen Equipment Maintenance and Repair Services in the not to exceed amount of $1,000,000 to:


HVAC Allies, LLC
EEC Acquisition LLC dba Smart Care Equipment Solutions

Details: The approval of this award will allow the Facilities Department to provide timely and professional maintenance and repair of critical kitchen equipment at DCSD facilities, supporting student nutrition programs and safe food service operations throughout the DeKalb County School District.

Repairing commercial kitchen equipment offers advantages like extended equipment lifespan, improved operational efficiency, consistent food quality, reduced energy costs, minimized downtime, and a safer work environment, all contributing to a better return on investment and reduced total cost of ownership.

The Invitation to Bid (“ITB”) 26-701 was issued to IonWave, July 10, 2025. The solicitation was publicly advertised in the Champion newspaper July 10, 2025, and July 25, 2025, and posted to the DCSD website. Electronic notifications were distributed to vendors registered in the State of Georgia Procurement Registry, Vendor Bid List and Ionwave.

Two (2) bids were received, and both were reviewed and deemed responsive to the requirements of the solicitation.

This recommendation is based on the review and evaluation of the two (2) responsive bids received. HVAC Allies, LLC and EEC Acquisition LLC dba Smart Care Equipment Solutions were determined to be the most responsive bidders meeting the requirements and criteria set forth in the solicitation document. HVAC Allies, LLC and EEC Acquisition LLC dba Smart Care Equipment Solutions will be responsible for providing Kitchen Equipment Maintenance and Repair Services as set forth in the proposal documents.


HVAC Allies LLC, is located at 2479 Yolanda Trl, Ellenwood, Ga 30294
EEC Acquisition LLC dba Smart Care Equipment Solutions is located at 289 S. Culver St., Lawrenceville, Ga 30046-4805

Financial impact: The total budget in the not-to-exceed contract amount of $1,000,000 will be allocated from the General Fund - Facilities Operations Budget.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the following Independent Contractor Agreements (ICAs) with a total contract value amount not-to-exceed $99,000.


Electrical Contractor, Inc. ($99,000)

Details: The request is to approve the above-listed vendor services for professional pressure washing & specialty cleaning services and professional high and low voltage electrical needs districtwide. Specifics regarding the services are listed in the Scope of Work for each vendor.

On October 18, 2021, the Board of Education approved the revision of Board Policy DJE (IV) A.2 - Independent Contractor Agreements, to require Board approval for any Independent Contractor Agreements with a total cost of $50,000 or more.

Additionally, per Board Policy -Purchasing DJE III(C)(2) - Competitive Selection of Vendors for Non-Capital Projects - Purchases or contracts totaling $5,000+ shall require at least 2 written quotes and selected based on objective criteria (performance and execution).

Financial impact: The budget for services is allocated from cost code (100.2600.543000.00011.7520.000.8013.040.0000) under the Operations Division General Fund Budget not to exceed $99,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678-676-1478

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve grant of a permanent easement and temporary construction easement with right of entry to the City of Dunwoody (“City”) for improvement and maintenance of the stormwater drains at the former Shallowford Elementary School site located at 4680 Chamblee Dunwoody Rd., Dunwoody, Ga 30338.

Details: The City of Dunwoody is requesting a permanent and temporary construction easement with Right of Entry at the former Shallowford Elementary School site located at 4680 Chamblee Dunwoody Rd., Dunwoody, Ga 30338. During a recent inspection near the property, City staff observed a structural deficiency. Left unaddressed, the deficiency could affect public health and safety.

The City of Dunwoody requests permission to enter and address the deficiency, and maintain, repair and upgrade all equipment for the stormwater drain lines.
The City of Dunwoody will accept permanent maintenance responsibility for the specified structures located on the property. If not approved, DeKalb County School District will assume the responsibility for any required maintenance.

The requested easement will consist of a permanent drainage and maintenance easement of approximately 105 square feet, as well as a temporary construction easement with right of entry of 20 feet per Exhibit “A” entitled “Right of Entry and Temporary Construction Easement” at the site. The temporary construction easement will expire upon completion and acceptance of the project.

Financial impact: No Financial Impact to DeKalb County School District.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that DeKalb County Board of Education (“the Board”) approve a temporary construction easement and a parking and access easement from Catholic Education of North Georgia, Inc. to DeKalb County School District (“DCSD”) to facilitate construction of the New Dresden Elementary School.

Details: On August 31, 2023, the Board of Education approved the award of a Construction Management at Risk (CM@R) contract to Winter Construction Company for the completion of the New Elementary School at Dresden Project. The Capital Improvement Project #21836 - New Dresden ES is currently under construction and is anticipated to be completed by August 31, 2027.

The Dresden Elementary School site is a small, 9-acre site with construction on an active school site. The District has maintained a great relationship with the neighboring St. Pius X Catholic High School. During the design and construction of the new Dresden site, St. Pius has been tremendously helpful and approved the overflow parking lot plan.

The temporary construction easement will allow the contractors for the New Dresden ES rebuild to perform temporary construction activities and construct the overflow parking lot. The temporary construction easement will expire upon completion of the new school.

The parking and access easement is a perpetual easement facilitating ingress and egress to the construction site and parking lot. The easement consists of the use of eighty-eight (88) unreserved, non-exclusive parking spaces within the parking easement area. Once construction is complete and the new school is open, St. Pius will reserve the right to retain the parking lot as a surplus lot or request that the DCSD return the lot to its previous vegetation state.

Financial impact: No Financial Impact to the District

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans G. Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.158

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the Sourcewell -State of GA contract IFB# GA-040820-FHP Cooperative Agreement contract between DeKalb County School District (“DCSD”) and F.H. Paschen, S.N. Nielsen who will serve as a provider of demolition services for the Miller Grove High School wing wall demolition project, for a not to exceed amount of $138,576.

Details: The Division of Operations is requesting approval to use the Sourcewell Cooperative Agreement - State of GA- Sourcewell -IQCC (Indefinite Quantity Construction Contract) GA-ST01-040820-FHP where F.H. Paschen, S.N. Nielsen will provide demolition services for the Miller Grove High School wing wall demolition project.

The wing wall architectural feature at Miller Grove HS is beginning to deteriorate and has been blocked off for safety reasons. The demolition of the wing wall is needed to prevent continued deterioration of this architectural feature.

This demolition is intended to be the beginning of a capital improvement project for the repair and replacement of the facade at Miller Grove HS funded by the Local Capital Improvement Fund (Fund 300); Project 10630. Miller Grove HS Facade Repair and Replacement.

On February 24, 2020, Sourcewell issued IFB GA -040820, a public solicitation for an Indefinite Quantity Construction Contract (IQCC), from which vendor, F.H. Paschen, S.N. Nielsen and Associates, LLC, was awarded a contract based on their proposal’s response to the IFB.

The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.


F.H. Paschen, S.N. Nielsen and Associates, LLC, is located at 1371 Southland Cir., NW, Atlanta, GA

Financial impact: The total budget not to exceed $138,576 for this project will be funded from the Local Capital Project Fund (Fund 300) Project 10630 -Miller Grove HS Façade Repair and Replacement.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1465
Mr. Hans G. Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the purchase of the modular classroom trailers located at the Heritage Facility, 2225 Heritage Drive from Mobile Modular Company for an amount not to exceed $366,536.

Details: The GLOBE Academy recently closed their lease with the Board of Education to use the Heritage Facility for their Lower Campus. GLOBE was leasing two four-classroom modular units from Mobile Modular and inquired if the Board of Education would like to assume the lease or purchase the units from Mobile Modular before they are removed.

With the Heritage facility now available, the District plans to renovate the building(s) so that the facility can be used as swing space during major capital improvement projects at the various elementary schools in the surrounding areas. At this time, the District has limited sites available to serve as swing space when a school needs to be closed for construction. The two quad units installed on the Heritage site will be needed to support an entire school's enrollment, as the Heritage facility alone has limited space to temporarily house an elementary school's enrollment. After inspections, the District found the modulars in adequate condition with minor repairs needed to bring the units to District standards.

The current request for a total cost of $366,536 will be for ownership of the two modulars at the Heritage Facility. As these portable units are already placed and permitted, the District will not need to pay any additional costs for installation or permitting of these units.

Financial impact: The purchase of these portable classroom units will be funded by the District’s Local Capital Project Fund (Fund 300) Project 00430 - District Wide Portable Classroom Purchase in the amount not to exceed $366,536.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1465
Mr. Hans G. Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the renewal of cooperative agreement Contract No. 230301 between The Interlocking Purchasing System (TIPS) and National Public Seating (NPS), where the authorized distributor, Nisewonger Audio Visuals, will serve as the provider for the purchase of cafeteria tables for a not to exceed amount of $2,255,000.

Details: The Division of Operations is requesting approval of the use of the TIPS Cooperative Agreement Contract No. 230301 with National Public Seating (NPS), and their exclusive dealer, Nisewonger Audio Visuals, to provide cafeteria furniture at 72 schools replacing outdated and damaged cafeteria furniture.

On March 2, 2023, The Interlocal Purchasing System (TIPS) issued a solicitation for Furniture, Furnishings, and Services. National Public Seating was one of multiple vendors awarded Contract No. 230301, Furniture, Furnishings, and Related Services, effective May 31, 2023, through May 31, 2028, a five (5) year contract with one (1) optional renewal.

Pursuant to Board Policy DJE C.3(c), Exceptions to Competitive Selection, the Purchasing Department is authorized to make purchases through contracts formally solicited and obtained by the State of Georgia and through "inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale".

Use of this cooperative agreement increases economies of scale, resulting in efficiencies in volume discount pricing.

Financial impact: The total contract amount not to exceed $2,255,000 for cafeteria tables and furniture will be allocated from General Operations funds code 100.2600.561500.00011.7620.9990.8010.040.0000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Equipment Purchase Guaranteed Maximum Price (GMP), not to exceed $1,581,100 for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations.

Details: On May 12, 2025, the Board approved the award of a Construction Manager at Risk (“CMAR”) contract to Evergreen Construction for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations.

Pursuant to that agreement, the Design Professional (SSOE | Stevens & Wilkinson), Construction Manager (Evergreen), Program Manager (HPM), and DCSD Operations collaborated on an equipment order and equipment GMP in the best interest of the DeKalb County School District.

This action establishes the Equipment Purchase GMP for all the Work set forth in the attached “Exhibit M” for Kingsley ES.

Financial impact: The total contract amount for these services will be allocated from the E-SPLOST V Capital Improvement Project #36335 -Kingsley Elementary School HVAC System Replacement and Renovations budget in the not to exceed amount of $1,581,100. Cost Code: SP5FACCON.36335.GENCONTR

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Hans Williams, Director. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Guaranteed Maximum Price (GMP) for Capital Improvement Project -Security Vestibules Group 2 in the not to exceed amount of $17,680,721.65.

Details: On October 7, 2024, the Board approved the award of a Construction Manager at Risk (“CMAR”) contract to Lefko Construction for the installation and upgrades at each of the 25 security vestibules that comprise the “Security Vestibules Group 2”.

Pursuant to that agreement, the Design Professional (SSOE), Construction Manager (Lefko), Program Manager (HPM), and DCSD Operations have collaborated to generate a design, a safe construction phasing plan, and a GMP in the best interest of the DeKalb County School District for each of the 25 security vestibules included in “Security Vestibules Group 2”:



DeKalb Arts Academy
Avondale MS - $626,164.25
Cedar Grove MS - $701,551.28
Chapel Hill ES - $888,365.56
Chapel Hill MS - $713,266.45
Columbia MS - $663,682.54
Eagle Woods Academy - $489,695.26
Evansdale ES - $459,603.56
Fairington ES - $648,491.40
Huntly Hills ES - $1,090,661.86
Mary Mcleod Bethune MS - $679,612.05
McNair MS - $487,776.76
Miller Grove MS - $843,398.91
Montclair ES - $902,832.20
Montgomery ES - $500,171.38
Oakcliff ES - $478,878.41
Peachtree MS - $876,583.22
Pine Ridge ES - $682,714.94
Redan ES - $641,913.08
Redan HS - $730,672.39
Redan MS - $707,443.01
Rowland ES - $483,243.35
Snapfinger ES - $1,016,937.17
Southwest DeKalb HS - $1,071,834.60
Stone Mountain ES - $597,098.07
Towers HS - $698,129.93

Financial impact: Each site is funded as a separate project in the E-SPLOST VI capital improvement fund. This approval increases the budget of the general contractor cost code in each project and funds the approved GMP out of the general contractor cost code in each project:



DeKalb Arts Academy
Avondale MS - Project 30136 - $626,164.25
Cedar Grove MS - Project 30236 - $701,551.28
Chapel Hill ES - Project 21436 - $888,365.56
Chapel Hill MS - Project 30536 - $713,266.45
Columbia MS - Project 30636 - $663,682.54
Eagle Woods Academy - Project 50336 - $489,695.26
Evansdale ES - Project 22336 - $459,603.56
Fairington ES - Project 22436 - $648,491.40
Huntly Hills ES - Project 23236 - $1,090,661.86
Mary Mcleod Bethune MS - Project 31136 - $679,612.05
McNair MS - Project 31536 - $487,776.76
Miller Grove MS - Project 31236 - $843,398.91
Montclair ES - Project 24536 - $902,832.20
Montgomery ES - Project 24636 - $500,171.38
Oakcliff ES - Project 25236 - $478,878.41
Peachtree MS - Project 31336 - $876,583.22
Pine Ridge ES - Project 25536 - $682,714.94
Redan ES - Project 25936 - $641,913.08
Redan HS - Project 41536 - $730,672.39
Redan MS - Project 31436 - $707,443.01
Rowland ES - Project 26436 - $483,243.35
Snapfinger ES - Project 26836 - $1,016,937.17
Southwest DeKalb HS - Project 41736 - $1,071,834.60
Stone Mountain ES - Project 27036 - $597,098.07
Towers HS - Project 42036 - $698,129.93

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a contract renewal for an Annual License for the use of the Kahua Project Management Information System (PMIS) software and the Kahua Managed Services Consultant to Kahua for a not-to-exceed amount of $386,750.

This request is for the third of four (#3 of 4) contract license renewals, from October 15, 2025, to October 14, 2026.

Details: On May 8, 2023, meeting, the Board approved an initial one-year annual subscription license with four (4) one (1) year renewal options for Kahua Project Management Information software.

The current request is for the third of four (#3 of 4) one (1) year renewal options for a not-to-exceed amount of $218,000 and will allow for the continued use of the annual subscription for the Kahua Project Management Information System (PMIS) software by an unlimited number of users for DCSD E-SPLOST and non-E-SPLOST Capital Improvement Projects.

The current request includes the services of a Kahua managed service consultant and was procured to assist in the administration of the Kahua PMIS software. This is an additional service provided by Kahua, at the request of the District and initiated by a Change Order added to contract renewal #2 of 4 in the amount of $99,950 and approved in April 2025. Consultant services added to the current renewal request are a not to exceed amount of $168,750.

Financial impact: The total contract amount for these services in the not-to-exceed amount of $386,750 will be allocated from the cost code (100.2600.561200.00011.8700.9990.8013.040.0000)

Contact: Mr. Erick Hofstetter, Chief  Operating Officer, Division of Operations, 678.676.1470 
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678-676-1588

Effective: Upon Board Approval

Status: Approved by Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the purchase of cellular services from AT&T Mobility, Inc. for an amount not to exceed $774,000.

Details: DeKalb County School District provides cell phones to employees whose roles are classified as emergency/first responders or are essential to the continuity of district operations. Cellular service access is based on the employee’s specific operational needs.

Currently, the following devices utilize cellular service:

● 1,060 Smartphones (expandable to 1,500 phones and accessories within budget)
● 25 Hotspots The Telecommunications Department actively monitors device usage and removes inactive devices from service to manage costs.

The District selected AT&T for the following reasons:

● AT&T is providing updated iPhone hardware.
● DCSD is classified by AT&T as a First Responder district, placing our devices on the High Priority FirstNet System, which prioritizes cellular traffic for emergency services.

Financial impact: $774,000 General Funds 100.2800.553000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer Division of Information & Instructional Technology, 678.676.1274

Effective: November 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve annual maintenance services, equipment, and software licensing from Layer3/MGT in an amount not to exceed $251,926.10.

Details: This agenda item is requesting to purchase the annual maintenance services.

Mitel System Annual Maintenance Includes:

● Maintenance of all DCSD Mitel site-based Phone Controllers (194) and licenses

● Maintenance of 4 Telecom Infrastructure Switches

● Priority Maintenance and 24/7 Monitoring (with escalation to Mitel when needed) on 15 Distributed Voice Services Servers

● Installation of ongoing security updates

Financial impact: $251,926.10 General Funds 100.2800.543200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer Division of Information & Instructional Technology, 678.676.1274

Effective: November 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the annual subscription for Microsoft A5 Licenses and Copilot Licenses from Dell for a total cost not to exceed $1,464,502.76.

Details: The Microsoft A5 License provides the DeKalb County School District with comprehensive productivity tools, collaboration platforms, cloud storage, advanced security, and licensing benefits to all students and staff. This annual subscription is essential for sustaining district operations, enhancing instructional capabilities, and securing digital resources.

Purchasing Microsoft A5 and Copilot provides DCSD with advanced security, productivity, and AI-powered tools that keep our environment agile, secure, and equipped to support both instructional and administrative needs. This investment reinforces the district’s commitment to leveraging technology for student success, staff efficiency, and organizational excellence.

Key Services (A5 Licenses):

● Enables the district to upgrade to the latest versions of Microsoft Office 365 for Education.
● Includes Office 365 applications: Word, Excel, PowerPoint, OneNote, Outlook, Access, Publisher, and Visio.
● Provides additional tools and services such as Unlimited OneDrive Storage, Microsoft Teams, Microsoft Forms, Power Apps, Power Automate, SharePoint, Microsoft Defender, and Active Directory for Single Sign-On (SSO).
● Allows all DeKalb County School District students and staff to install Microsoft Office on multiple personal devices at no additional cost.
● Supports hybrid learning (face-to-face and remote) with endpoint/email protection and audio/video capabilities.
● Currently supports over 100,000 district devices running Office 365

Key Services (Copilot Licenses):

● Document Drafting & Editing Assistance
● Meeting Summaries & Action Items
● Email Summarization & Drafting
● Data Analysis & Visualization
● Presentation Creation
● Task Automation
● Research Assistance
● Content Personalization
●Template Creation

Financial impact: $1,464,502.76, General Funds, 100.1000.553200.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274.

Effective: December 2026

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the annual subscription for Microsoft Unified Support Services from Microsoft Corporation at a cost not to exceed $278,108.38.

Details: Microsoft Unified Support is a premier support plan covering all Microsoft products included in the district’s license structure. It provides immediate escalation with shorter service-level agreements for resolution to meet business and IT priorities, ensuring a strong IT infrastructure that supports instructional and operational needs.

Key Services:

● Proactive IT health management and maximization of system uptime.
● Partnership with Microsoft experts to co-design and implement solutions.
● Self-service tools and training for staff to maintain IT health and security.
● Designated account management from a team familiar with district priorities.
● Access to Microsoft experts for operations and security-related solutions.

This agreement includes technical support, escalation management, advisory support, and technical training, ensuring 24x7 information technology access.

Financial impact: $278,108.38, General Funds, 100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274

Effective: December 2026

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the contract for record digitization services with Docufree Corporation at no additional cost to the district.

Details: Docufree Corporation will continue to provide comprehensive records digitization services to the DeKalb County School District. The project scope covers all student and business records maintained at district facilities and schools. Services include:

● Secure Digitization - Scanning of physical records using certified processes to ensure accuracy, quality, and confidentiality.
● Indexing and Classification - Applying consistent indexing standards to enable quick retrieval of records by authorized personnel.
● Digital Archiving and Storage - Secure storage of digitized records with role-based access controls to protect sensitive student and staff information.
● System Continuity - Maintaining alignment with the digital repository already established under the current contract, ensuring no disruption to existing digitized records.
● Workflow Efficiency - Enabling faster retrieval, sharing, and management of records to support instructional, operational, and compliance needs.
● Data Security and Governance - Reducing risks of data loss, physical damage, or unauthorized access by transitioning from paper-based to secure digital formats.
● District-wide Implementation - Covering records at all schools and central office departments to provide a unified and standardized approach.

The new contract will be for one year and reflect a continuation of services under the same scope previously approved by the Board on June 10, 2024, and does not involve any additional cost beyond the previously approved not to exceed the amount of $6,136,008.

Financial impact: NO ADDITIONAL COST

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274

Effective: October 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve year five of five contract renewal for RFP 22-475 Physical Security Services - Access Control, Intrusion Detection and Video Surveillance to Convergint Technologies, LLC in an amount not to exceed $500,000.

Details: RFP 22-475 represents a five-year contract that requires annual approval by the Board of Education. This agenda item reflects year five of the agreement. The purpose of the contract is to allow the DeKalb County School District (DCSD) to partner with a single qualified vendor to manage and enhance physical security systems throughout the district. The scope of work includes repairs to legacy systems and installation of updated physical security components such as access readers, video surveillance cameras, and intrusion detection systems. Additionally, the contract covers monitoring services, system maintenance, and ongoing support.

To ensure continued service and avoid any gaps during the transition between systems or vendors, this request allows the district to maintain uninterrupted physical security services. Over the past four years, Convergint Technologies has responded to and resolved more than 1,200 break/fix tickets, demonstrating its reliability and critical role in supporting the district’s aging infrastructure. As DCSD continues transitioning to a modern access control and video surveillance system, maintaining this vendor partnership remains vital to providing a safe and secure educational environment.

Financial impact: $500,000, General Funds, 100.2800.530000.00011.7600.9990.0308.070.0000

Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274

Effective: December 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Request: It is requested that the DeKalb Board of Education approve to continue the utilization of Alliance Technologies (Evolv Systems) for the 2025-2026 school year to support emergency communication and campus safety initiatives across DeKalb County Schools for an amount not to exceed $1,586,832.55. This is year 3 of 4.

Details: DCSD will continue using Evolv weapons-detection to provide fast, noninvasive screening at main entrances during arrival and at events, managed by Public Safety with school admins and supported by Alliance Technologies. Continuing service boosts safety, speeds line, standardizes practice, and provides alert/throughput data.

Financial impact: Alliance Technology (Year 3) $1,586,832.55, 100.2660.573000.40211.7510.9990.8010.010.0000

Contact: Mr. Tracey Whaley, Chief of Police, Department of Public Safety, Chief of Staff Division, 678-676-2155
Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division, 678-676-0791

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division

Request: It is requested that the Board of Education approve the purchase of two dual-lane Evolv Express Systems. One system will be assigned to the DeKalb Alternative School. The second system will be assigned to the Fernbank Science Center, which hosts hundreds of visitors per day for an amount not to exceed $184.559.20

Details: Each dual-lane unit provides two parallel walk-through lanes for walking-pace, minimally intrusive screening, with operator tablets that localize alerts and analytics to help optimize staffing and reduce wait times. The agreement term is four (4) years, covering the equipment and associated software/analytics access, training, and manufacturer support as detailed in the vendor’s quote/contract. The total purchase amount shall not exceed $184,559.20 for the full term. This purchase standardizes entry operations across the district, alleviates bottlenecks at peak times, and strengthens our layered safety posture with a consistent, data-informed screening process.

Financial impact: This purchase will be allocated under the Public Safety and Community Violence Reduction Grant in an amount not to exceed $184,559.20. Public Safety and Community Violence Reduction Grant.
120.2660.573400.29921.7510.1695.8010.010.0000

Contact: Mr. Elijah Palmer, Chief of Staff, Chief of Staff Division, 678-676-0791,
Mr. Tracey L. Whaley, Executive Director of Public Safety, Chief of Staff Division 678.676-2148

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the bid renewal of the following: Renewal of Bid 24-26 by Sam Tell and Son, Inc., not to exceed $275,000 for SY 25-26. This request renews the bid with Sam Tell and Son, Inc., for the purchase of small wares equipment for School Nutrition Services for an additional one (1) year term effective November 1, 2025, through October 31, 2026.

Details: The renewal of Bid 24-26 to Sam Tell and Son, Inc., will provide School Nutrition Services with small wares equipment.

School Nutrition Services (SNS) requests to renew Bid 24-26 for an additional year with the same terms and conditions as the original bid requirements. The renewal is effect from November 1, 2025, through October 31, 2026.

Bid 24-26 was initially approved by the Board on October 7, 2024. The bid is an initial one (1) year base year with four (4), one (1) year renewal options. This is the first of four (#1 of 4) renewals allowed.

Financial impact: Funds will be paid from GL account 622.3100.561500.00062.8200.9990.8015.040.0000 in the amount not to exceed $275,000 for SY 25-26.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, (678) 676-0270
Dr. Connie R. Walker, Executive Director of School Nutrition Services, (678) 676-1780

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Tyler Technologies professional services agreement not to exceed $301,000.

Details: This contract provides professional services from Tyler Technologies to support the district in multiple fronts:

Electronic Time & Attendance. At the June 9th business meeting, the board approved an agenda item for Tyler Technologies (not to exceed $1,086,926.89). Included in this agenda item were professional services of $194,600 to complete the Time & Attendance implementation, which was originally scheduled to go live by September 30th, 2025. The implementation has been delayed and is anticipated to be completed no later than February 28th, 2026.



Munis Budgeting - over the course of FY2026 the district will be transitioning modules used to prepare the annual budget from Allovue, to Munis. This shift will bring closer alignment between our budgeting platform and our actual revenues and expenditures that occur throughout the year. Finance will be able to lean on actual salaries and benefits paid to employees as opposed to using averages and lean on position control to accurately maintain vacancies to be budgeted. Professional services are requested to ensure this implementation goes smoothly in its first year. This is an upfront investment that will provide savings in future years.




Go Live Support - Continued and direct support to Finance, Payroll and HR though February 28th, 2026.

Financial impact: This purchase will be allocated under the general fund from cost code 100.2500.530000.74711.9999.9990.8010.050.0000 (Professional Services) for an amount not to exceed $301,000.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Effective: By February 28th, 2026

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the August 2025 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the Board of Education approve the October Human Resources Report.

Contact: Mrs. Tasha Davis Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200.

Status: Attorney Approval is Not Required

Summary: Presented by: Ms. Tasha Davis-Mills, Chief Human Resources Officer, Division of Human Resources

Request: It is requested that the Board of Education approve the continuance of the professional services contract with Gallup, Inc. for district-wide employee engagement services for a cost not to exceed $140,025 for each annual renewal.

Details: DCSD entrusted the services of Gallup, Inc. for the last four years to measure the level of engagement through the Q12 Employee Engagement Survey. Gallup has studied over 2.7 million workers across 100,000+ employers. Through rigorous research, they identified 12 actionable workplace elements -- the Q12 -- that offer proven links to performance outcomes.
Gallup, Inc. has proven through reputation, collaboration and concentrated services, their ability to support and measure the District’s culture and climate in an effort to improve engagement and retention. The information gathered allows employees an opportunity to share moral, social, professional, organizational and structural opinions about their direct work environments and the District as a whole. The analytical tools provided thus far as a result of the surveys prove to guide a clear path for improvement. Data presented from the survey is addressed by leadership teams and used in the formation of a site level retention plan.

Financial impact: Budgeted expense not to exceed $140,025.00, Charge code:100.2300.530000.7400.9990.8010.060.0000

Contact: Ms. Tasha Davis-Mills, Chief Human Resources Officer, Division of Human Resources, 678.676.1200

Summary: Presented by: Mrs. Michelle Dillard, Chief of Schools, Division of Schools & Leadership

Summary: Presented by: Dr. Penny Mosley, Interim Chief Academic Officer, Division of Curriculum & Instruction

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Wrap Around Services

Summary: Presented by: Dr. Norman C. Sauce III., Chief of Student Services, Division of Student Services

Request: It is requested that the Board of Education approve this Memorandum of Agreement (MOA) between the DeKalb County School District (DCSD) and the ViewPoint Health (VPH) agency regarding the education of eligible students with disabilities placed in the VPH Crisis Stabilization Program. There is no financial impact to the general budget as all costs associated with providing educational services to students placed at VPH will be paid from the Rule 10 Special Education State Grant in the amount not to exceed $90,000.

Details: Students in the physical or legal custody of DJJ, DHS, or DBHDD can be placed at the ViewPoint Health Adolescent Crisis Stabilization Program. In addition, the parent of legal guardian pursuant to a physician's order may place a child if such child is not a home study private school or out-of-state student. Eligible students may come from all over the State of Georgia. DCSD is responsible for the provision of all educational service and programs, including special education and related services for students placed at VPH. The DCSD receives the Rule 10 Special Education Grant to pay the salary and benefits for up to two teachers. DCSD is responsible for hiring, training, and evaluating the teachers assigned to the facility.

Financial impact: All costs associated with the education of eligible children, including salary, wages, and benefits for teachers; cost for instructional materials and supplies; and other related expenses, are covered by the Rule 10 Special Education State Grant in the amount not to exceed $90,000. The charge codes to be used are 100.1000.511000.07821.7340.2810.8010.094.0000 (salary/benefits), and 100.1000.561000.07821.7340.2810.8010.094.0000 (materials/supplies). There is no financial impact on the General budget because all costs will be paid from the Rule 10 Special Education State Grant.

Contact: Presented by: Dr. Norman C. Sauce III, Chief of Student Services, Division of Student Services,
Mrs. Kiana King, Executive Director of Exceptional Education, Division of Student Services

Effective: January 1, 2026 - December 31, 2026

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Dr. Candace Alexander, Chief of Accountability & Research, Division of Accountability & Research

Request: It is requested that the Board of Education approve the purchase of Advanced Placement Exams from College Board for the SY25-26 test administration in an amount not to exceed $550,000.
The requested purchase is a testing expenditure that does not require bid per the District’s Purchasing Board Policy (DJE).

Details: Advanced Placement courses are college-level courses offered in high school. Students can earn college credit from scoring a level 3, 4, or 5 on the exam.
Subject to state appropriations, for the 2025-2026 school year, the state of Georgia will fund one AP exam for Georgia public school students enrolled in AP courses in one of two categories:

• Category 1: Students are public school students enrolled in an AP course who individually qualify for the College Board fee reduction. For these students, the state of Georgia will pay for one AP exam for a student who takes any exam enrolled in any course. AP Seminar and AP Research exams will now be included in the Category 1 funding option.
• Category 2: Students are public school students enrolled in an AP STEM course who do not qualify for the College Board fee reduction. For these students, the state of Georgia will pay for one AP STEM exam for students enrolled in an AP STEM course.
Courses include:

1. AP Computer Science A
2. AP Computer Science Principles
3. AP Calculus AB
4. AP Calculus BC
5. AP Precalculus
6. AP Statistics, AP Biology
7. AP Chemistry
8. AP Environmental Science
9. AP Physics 1: Algebra-Based
10. AP Physics 2: Algebra-Based
11. AP Physics C: Electricity & Magnetism
12. AP Physics C: Mechanics

Financial impact: The estimated cost is calculated as the number of students who are currently registered for an Advanced Placement course multiplied by the cost of the exam.

Exam costs are determined by the College Board and vary based on the economic status of the child. Exam fees are as follows: $99 (non-free and reduced lunch students) and $62 (free and reduced lunch students).

The purchase amount not to exceed $550,000 will be paid using general funds budgeted by the Division of Accountability and Research. The charge code is 100.2210.553200.00011.7540.9990.0810.030.0000.

Contact: Dr. Candace Alexander, Chief of Accountability & Research, Division of Accountability & Research, 678.676.0300,
Dr. Felicia G. Rhone, Director, Assessment Administration, Division of Accountability & Research, 678.676.0300

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement and Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept the Student Mental and Behavioral Health Services grant award in the amount of $920,000 from the GaDOE to provide funding for 46 middle and high schools, including 9 charter schools and Laurel Heights Residential Treatment Center. The funds will be used to provide direct services to students in grades 6-12 to support their mental and behavioral health and wellbeing. Each school will receive $20,000 to provide these services.

Details: The GaDOE awarded the Division of Curriculum and Instruction $920,000 to provide funding for 46 middle and high schools, including 9 charter middle and high schools and Laurel Heights Residential Treatment Center. The funds will be used to provide direct services to students in grades 6-12 to support their mental and behavioral health and wellbeing. Each school will receive $20,000 to provide these services.

Financial impact: There is no financial impact to the district, the Division of Curriculum and Instruction, or the 46 schools, including 9 charter schools and Laurel Heights Residential Treatment Center to accept the GaDOE Student Mental and Behavioral Health Services grant award in the amount of $920,000 to provide direct services to students in grades 6-12 to support their mental and behavioral health and wellbeing.

Contact: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0409
Dr. Marcia Oglesby, Director, Grants and Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0375
Dr. Penny Mosley, Interim Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731

Effective: Upon Board Approval

Status: Approved by the Office of Legal Affairs

Summary: Presented by: Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Partnerships

Request: It is requested that the Board of Education accept the donation of audiovisual equipment and professional installation provided by Nisewonger Audio Visual Center to enhance the school’s event-hosting capabilities from the Fernbank Elementary School Foundation.

Details: The Fernbank Elementary School Foundation donated audiovisual equipment and professional installation to enhance the school's ability to host large events. This upgrade will improve sound and visual quality for school and community gatherings like plays, musicals, and international nights, enriching the experience for all participants.

The donation includes 12-inch 2-way passive speakers, a 16-channel digital mixer with Wi-Fi, and wired/wireless microphone systems (handheld, headset, body pack). It also features a Bluetooth player, professional mic stands, integration with choir mics, and a wall-mounted lockable rack for storage. Installation, setup, training, and removal of outdated equipment are also provided.

Financial impact: There is no cost to Fernbank Elementary School or the district to accept the donation from the Fernbank Elementary School Foundation. The value of the donation is $21,636.12.

Contact: Jennifer Caracciolo, Interim Chief of the Division of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0409
Aaronlyn Wright, Principal, Fernbank Elementary School, 678-874-9302

Effective: October 6, 2025

Status: Approved by Office of Legal Affairs

Summary: Presented by: Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept the eSports donation in the amount of $10,000 on behalf of the Beta Psi Omega Chapter of Iota Phi Theta Fraternity, Inc., to help support the implementation of a new eSports program at Columbia High School for the 2025-2026 school year.

Details: eSports is donating $10,000 on behalf of the Beta Psi Omega Chapter of Iota Phi Theta Fraternity, Inc., to support the implementation of a new eSports program at Columbia High School for the 2025-2026 school year to advance technology exposure and inspire students to explore careers in these fields, bridging the gap between gaming and future career opportunities in technology.

Financial impact: There is no financial impact to the district or Columbia High School to accept the $10,000 donation to support the implementation of a new eSports program.

Contact: Jennifer Caracciolo, Interim Chief of the Division of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0409
Dr. Marcia Oglesby, Director of Grants and Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0375

Effective: October 8, 2025

Status: Approved by the Office of Legal Affairs

Summary: Presented By: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept a donation from Truist Wealth Management on behalf of Mr. Robert Waltemeyer’s estate in the amount of $23,658.97. This amount represents Fernbank Science Center’s share of accumulated income (interest and dividends) for 15,872 common shares of Coca-Cola Co. with a value of $58.1925 per share.

Details: The Robert V. Waltemeyer Trust agreement directs the Trustee to divide the Trust into two shares, the Family Share A and the Charitable Share B. Fernbank Science Center is listed as one of the charities under Share B. The Trustee (Truist Bank) has opened and is funding Share A and Share B from the Robert V. Waltemeyer Trust with the Coca-Cola stock as well as the accumulated income (interest and dividends). Fernbank Science Center’s share of accumulated income (interest and dividends) for 15,872 common shares of Coca-Cola Co. with a value of $58.1925 per share has an Estate Tax Value in the amount of $923,631.36. This number of shares is subject to change, and the final number of shares that is received may be less than the number that has been provided. However, even if the number of shares changes, the basis of $58.1925 per share will not change. Income distributions will occur periodically during the administration of the Robert V. Waltemeyer Trust agreement.

Financial impact: There is no financial impact for the district accepting a donation in the amount of $23,658.97 from Truist Wealth Management on behalf of Mr. Robert Waltemeyer’s estate.

Contact: Dr. Penny Mosley, Interim Chief Academic Officer, Division of Curriculum & Instruction, Division of Curriculum & Instruction, 678-676-0731
Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships, 678-676-0218
Dr. Sean R. Tartt, Deputy Chief Academic Officer, Division of Curriculum & Instruction, 678-676-0731
Mrs. Janetta Greenwood, Director, Fernbank Science Center, Division of Curriculum & Instruction, 678-874-7119

Effective: October 7, 2025

Status: Approved by Office of Legal Affairs

Summary: Presented by: Mrs. Jennifer Caracciolo, Interim Chief of Community Engagement & Innovative Partnerships, Division of Community Engagement & Innovative Partnerships

Request: It is requested that the Board of Education accept the donation of $18,590 from the DeKalb Schools Educational Foundation, Inc. to provide support to Kittredge Magnet School (KMS) for the purposes of Environmental Education field trips and hands-on learning.

Details: The environmental field trips for fourth and sixth graders at KMS are designed to extend classroom instruction into authentic, real-world learning environments. By engaging in hands-on, inquiry-based activities, students gain deeper understanding of scientific concepts while developing critical skills identified in the DCSD Portrait of a Graduate.

Fourth Grade will travel to the Tennessee Aquarium on October 9, 2025, where students will explore both freshwater and saltwater environments and attend an IMAX film. The trip’s goals include observing aquatic organisms, understanding environmental adaptations, and recognizing the human role in conservation. Students will connect classroom learning to real-world science while practicing observation, critical thinking, and collaboration.

Sixth Grade will participate in the Lake Assessment and Watershed Studies field trip at Rock Eagle on October 21, 2025. Students will use the scientific method to investigate whether certain fish species can thrive in the lake, collect macro-invertebrates, conduct water quality tests, and study the impact of human activity on watersheds. This experience directly aligns with Georgia Standards and supports the DCSD Portrait of a Graduate competencies such as problem-solving, global citizenship, and resilience.

Financial impact: No Financial Impact to DeKalb County School District

Contact: Dr. Laura Neely, Principal of Kittredge Magnet School, Division of Schools & Leadership, 678-874-6602

Effective: October 9 and October 21, 2025
Upon Board Approval

Status: Pending Approval by the Office of Legal Affairs

Summary: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Request: It is requested that the Board of Education accept the proposed revisions to Board Policy DFK: Gifts and Bequests to lay on the table at the October 6, 2025, Board Meeting for stakeholder feedback until October 21, 2025, and be considered for adoption at a future Board Meeting.

Details: Board Policy DFK: Gifts and Bequests. The proposed policy includes language clarifications and updates related to authority for the acceptance of donations at the school, department/division and district level. The Board Policy Committee reviewed the proposed revisions and recommended the placement of this policy on today’s agenda.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Request: It is requested that the Board of Education accept the proposed revisions to Board Policy KEB: Solicitations to lay on the table at the October 6, 2025, Board Meeting for stakeholder feedback until October 21, 2025, and be considered for adoption at a future Board Meeting.

Details: Board Policy KEB: Solicitations. The proposed policy includes language to address the DeKalb Schools Educational Foundation and their role in supporting the district. The Board Policy Committee reviewed the proposed revisions and recommended placing this policy on today’s agenda.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Request: It is requested that the Board of Education accepts the proposed revisions to Board Policy CN: Administrative Records to lay on the table at the October 6, 2025, Board Meeting for stakeholder feedback until October 21, 2025, and be considered for adoption at a future Board Meeting.

Details: Board Policy CN: Administrative Records. The proposed policy includes a training requirement and include supporting regulations to address Open Records Requests and document maintenance processes. The district’s records retention schedule is also a supporting exhibit. The Board Policy Committee reviewed and proposed revisions and recommended placement of this policy on today’s agenda.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Request: It is requested that the Board of Education accept the proposed revisions to Board Policy JBCC: Student Assignment to lay on the table at the October 6, 2025, Board Meeting for stakeholder feedback until October 21, 2025, and be considered for adoption at a future Board Meeting.

Details: Board Policy JBCC: Student Assignment. The proposed policy includes language updates and clarifications. There will also be a supporting regulation primarily addressing programs excluded from this policy, students of full-time employees and sibling preference. The Board Policy Committee reviewed the proposed revisions and recommended placing this policy on today’s agenda.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Presented by: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services

Request: It is requested that the Board of Education accept the proposed revisions to Board Policy IFBG: Acceptable Use to lay on the table at the October 6, 2025, Board Meeting for stakeholder feedback until October 21, 2025, and be considered for adoption at a future Board Meeting.

Details: Board Policy IFBG: Acceptable Use. The proposed policy includes language clarifications and updates related to social media and Artificial Intelligence (AI) usage in alignment with state requirements. There will also be supporting regulations specifically addressing equipment use, social media and Artificial Intelligence (AI). The Board Policy Committee reviewed the proposed revisions and recommended placing this policy on today’s agenda.

Financial impact: No Financial Impact

Contact: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services, 678.676.0105

Effective: Upon Board Approval

Status: Attorney Approval Not Required

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

It is requested that the DeKalb County Board of Education convene the October 6, 2025, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

Summary: Convened by: Mrs. Deirdre P. Pierce, Board Chair

*Speakers
1. Monique Woodson
2. Scherita Daniel
3. Sonya Allicock
4. Marcia Kochel
5. Daniel Sobczak
6. Lindsey Crawford
7. Thaddius Chapman
8. David Barber
9. Dr. Carolyn King-Stephens
10. Elijah Stephens
11. Jessica McGruder
12. Deborah Jones
13. Sylvester Sinclair, Jr.
14. Endia Sinclair
15. Devanna Bibbs
16. LaTanya Simmons
17. Kirste Young
18. Miriam Martin
19. Riley Simmons
20. Eric Gaines

Summary: It is requested that the DeKalb County Board of Education approve the October 6, 2025, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. John Goldman to the position of Director of Communications, in the Division of Community Engagement & Innovative Partnerships.

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Request: It is requested that the Board of Education approve the settlement of Macon-Smith v. DCSD as discussed in executive session.

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Request: It is requested that the Board of Education approve the purchase of 3448 Stewart Road, as discussed in executive session.

Summary: Presented by: Mrs. Deirdre P. Pierce, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the October 6, 2025, work session and business meeting.

Motion by: ____________________
Seconded by: __________________
Vote: ________________