Agenda Item
i. E-SPLOST V ~ Capital Improvement Project ~ Contract ~ Guaranteed Maximum Price (GMP) ~ Equipment Purchase for Project # 36335 ~ Kingsley Elementary School HVAC System Replacement and Renovations ~ Evergreen Construction, Inc. (Not to exceed $1,581,100)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Equipment Purchase Guaranteed Maximum Price (GMP), not to exceed $1,581,100 for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations.
Why: Approval of the Guaranteed Maximum Price (GMP) with Evergreen Construction for the Equipment Purchase is necessary for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations. There are currently extended lead times on shipping equipment. For the project to remain on schedule, all equipment for the HVAC renovation project must be ordered for construction completion by Summer 2026.
Details: On May 12, 2025, the Board approved the award of a Construction Manager at Risk (“CMAR”) contract to Evergreen Construction for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations.
Pursuant to that agreement, the Design Professional (SSOE | Stevens & Wilkinson), Construction Manager (Evergreen), Program Manager (HPM), and DCSD Operations collaborated on an equipment order and equipment GMP in the best interest of the DeKalb County School District.
This action establishes the Equipment Purchase GMP for all the Work set forth in the attached “Exhibit M” for Kingsley ES.
Financial impact: The total contract amount for these services will be allocated from the E-SPLOST V Capital Improvement Project #36335 -Kingsley Elementary School HVAC System Replacement and Renovations budget in the not to exceed amount of $1,581,100. Cost Code: SP5FACCON.36335.GENCONTR
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Hans Williams, Director. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
ESPLOST V – Capital Improvement Project
Guaranteed Maximum Price (GMP)
RFQu No. 25-752-005 – Kingsley Elementary School HVAC
Replacement and Renovations
Scope:
E-SPLOST V – Capital Improvement Project – Equipment Purchase Guaranteed
Maximum Price (GMP) -Project # 36335 Kingsley Elementary School HVAC
Replacement and Renovation Project - Evergreen Construction, Inc.
Additional information can be found in the following document:
• Exhibit M -GMP Amendment to Contract between Owner and
Constructor Contractor
• Kinglsley ES Long Lead Time Schedule
Contract Terms:
Pursuant to the CM@Risk (Construction Management at Risk) contract, the not to
exceed amount for the Equipment Purchase GMP is $1,581,100.00 and is effective
upon Board Approval and fully executed Exhibit M.
Background
On May 12, 2025, the Board of Education approved the award of a Construction
Manager at Risk contract to Evergreen Construction for the Capital Improvement
Project #36335 -Kingsley Elementary School HVAC System Replacement and
Renovations.
There are currently extended lead times on shipping equipment. For the project to
remain on schedule, all equipment for the HVAC renovations project must be
ordered for construction completion by Summer 2026. This action establishes the
Equipment Purchase GMP for all the Work set forth in the attached “Exhibit M” for
Kingsley ES.