Agenda Item
iii. Contract ~ License Renewal ~ Project Management Software ~ Kahua Project Management Information System (PMIS) Software (Renewal # 3 of 4) and Kahua Managed Services Consultant (Not to exceed $386,750)
Summary: Presented By: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve a contract renewal for an Annual License for the use of the Kahua Project Management Information System (PMIS) software and the Kahua Managed Services Consultant to Kahua for a not-to-exceed amount of $386,750.
This request is for the third of four (#3 of 4) contract license renewals, from October 15, 2025, to October 14, 2026.
Why: Approval of this contract renewal and managed services consultant will allow Operations’ staff to continue working with a state-of-the-art PMIS tool to effectively manage all DeKalb County School District (DCSD) E-SPLOST and non-E-SPLOST Capital Improvement Projects.
Details: On May 8, 2023, meeting, the Board approved an initial one-year annual subscription license with four (4) one (1) year renewal options for Kahua Project Management Information software.
The current request is for the third of four (#3 of 4) one (1) year renewal options for a not-to-exceed amount of $218,000 and will allow for the continued use of the annual subscription for the Kahua Project Management Information System (PMIS) software by an unlimited number of users for DCSD E-SPLOST and non-E-SPLOST Capital Improvement Projects.
The current request includes the services of a Kahua managed service consultant and was procured to assist in the administration of the Kahua PMIS software. This is an additional service provided by Kahua, at the request of the District and initiated by a Change Order added to contract renewal #2 of 4 in the amount of $99,950 and approved in April 2025. Consultant services added to the current renewal request are a not to exceed amount of $168,750.
Financial impact: The total contract amount for these services in the not-to-exceed amount of $386,750 will be allocated from the cost code (100.2600.561200.00011.8700.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by Office of Legal Affairs