DeKalb County Board of Education
Operations Division
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084-6705
OctoberRequest for Proposals (RFP) No. 20-752-030R
For
ASBESTOS AND LEAD BASED PAINT ABATEMENT SERVICES
Owner: DeKalb County Board of Education (the “Board”)
Design and Construction Department
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084-6705
Solicitation Timeline Summary (dates are subject to change)
EVENT DATE(S) TIME LOCATION
http://www.dekalbschoolsga.Ionwave.net and
Solicitation Opens October 22, 2020
www.demandstar.com
Mandatory Pre-Proposal Sam A. Moss Center, 1780 Montreal Rd.
November 5, 2020 9:00 AM
Conference Tucker, GA 30084
Site Visit Not Applicable N/A dcsd-op-bidquestion@dekalbschoolsga.org
Final Questions Due November 16, 2020 2:00 PM dcsd-op-bidquestion@dekalbschoolsga.org
http://www.dekalbschoolsga.Ionwave.net and
Final Addendum November 18, 2020 2:00 PM
www.demandstar.com
Sam A. Moss Center, 1780 Montreal Rd.
Proposal Due Date & Time December 1, 2020 2:00 PM
Tucker, GA 30084
Public Acknowledgement of RFP will be posted
Public Acknowledgement December 3, 2020
on the DCSD website by close of business
Selection Committee
December 7-11, 2020
Evaluation
Anticipated Board Review
February 2021
and Approval
Anticipated Notice of Award March 2021
RFP No. 20-752-030R Asbestos and
Lead Base Paint Abatement Services
October 22, 2020 Page 1 of 20
TABLE OF CONTENTS
I. Advertisement for Sealed Proposals....................................................................................................4
II. Definition of Terms...............................................................................................................................5
III. Background..........................................................................................................................................6
IV. Purpose ...............................................................................................................................................6
V. Communications with DCSD Staff .......................................................................................................6
VI. Prohibited Contacts. ............................................................................................................................6
VII. Questions and Answers……………………………………………………………………………………….6
VIII. General Terms and Conditions ............................................................................................................7
A. Respondent Performance .............................................................................................................7
B. Addendums ..................................................................................................................................7
C. Non-Discrimination .......................................................................................................................7
D. Drug-Free Workplace ...................................................................................................................7
E. Smoke-Free Workplace ................................................................................................................7
F. Cost Incurred ................................................................................................................................7
G. Insurance Requirements...............................................................................................................7-8
H. Indemnification .............................................................................................................................8
I. Illegal Immigration Reform and Enforcement Act of 2011 ............................................................9
J. Interviews .....................................................................................................................................9
K. Background Checks .....................................................................................................................9
L. Term of Contract...........................................................................................................................9
M. Cancellations ................................................................................................................................9
N. Contract ........................................................................................................................................10
O. Permits and Applicable Law .........................................................................................................10
P. Suspension and Debarment .........................................................................................................10
Q. Non-Collusion ...............................................................................................................................10
R. Conflict of Interest.........................................................................................................................11
S. Confidentiality and Non-Disclosure...............................................................................................11
T. Business License ..........................................................................................................................11
U. Rights Reserved ...........................................................................................................................11
V. Taxes ............................................................................................................................................11
W. Respondent Failure ......................................................................................................................11
X. Georgia Open Records Act...........................................................................................................12
Y. No Assignment of Award ..............................................................................................................12
Z. Proposal Duration .........................................................................................................................12
IX. Basic Scope of Services ......................................................................................................................12-13
X. Proposal Submission Requirements ....................................................................................................13-17
XI. Owner’s Standard Forms Required to Accompany Proposal ..............................................................17
XII. Qualifications for Selection and Selection Process..............................................................................17
XIII. Protest Procedures ..............................................................................................................................18-20
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Lead Base Paint Abatement Services
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Owner’s Standard Forms:
Attachment A: Contractor Checklist and Certification (2 pages)
Attachment B1: Corporate Certificate (1 page)
Attachment B2: Partnership Certificates (1 page)
Attachment B3: Entity Certificate (1 page)
Attachment C: Subcontractor Listing (1 page)
Attachment D: Offeror’s and Individuals’ Affidavit of NonCollusion (2 pages)
Attachment E: Conflict of Interest Disclosure Form (2 pages)
Attachment F: Consent to Release Information Form (1 page)
Attachment G: Vendor Reference Form (1 page)
Attachment H: Suspension and Debarment Certification (1 page)
Attachment I: Service Contractor Fixed Price Proposal Form (7 pages)
Attachment J: Immigration and Security Certification (8 pages)
Attachment K: Proposal Delivery Label (1 page)
Attachment L: No Submittal Response Form (1 page)
Owner’s Appendices:
Appendix A: Owner’s Criteria and Narrative Scope (1 pages)
Appendix E: Standard Form of Contract for Services (Non-State Capital Outlay Projects) (16 pages)
Appendix F: Subcontractor Affidavit of Non Collusion (1 page)
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Lead Base Paint Abatement Services
October 22, 2020 Page 3 of 20
I.
ADVERTISEMENT FOR SEALED PROPOSALS
ASBESTOS AND LEAD BASED PAINT ABATEMENT SERVICES
Sealed Proposals will be received by the DeKalb County Board of Education (the “Owner”) at the Sam A. Moss Service
Center, 1780 Montreal Road, Tucker, Georgia 30084, until 2:00 p.m. local time on Tueday, December 1, 2020 for
RFP No. 20-752-030R Asbestos and Lead Based Paint Abatement Services. The Owner shall not consider late
proposals.
SCOPE OF SERVICES
The DeKalb County School District is seeking proposals from qualified vendors to provide asbestos abatement services
on an as needed basis.
Request for Proposal (“RFP”) documents will be available Thursday,October 22, 2020, and may be obtained from the
DeKalb County Board of Education website at https://dekalbschoolsga.ionwave.net.
MANDATORY PRE-PROPOSAL CONFERENCE
All prospective proposers are required to attend a mandatory pre-proposal conference to be held Tuesday, November
5, 2020 at 9:00 am at the Sam A. Moss Service Center, 1780 Montreal Road, Tucker, GA 30084.
All attendees of the pre-proposal conference will be required to register. Proper registration requires that the attendee
has signed his or her name to the official roster and listed the name and address of the company he or she represents
on the official roster no later than the designated start time of the pre-proposal conference. Proposals submitted by
proposers who have not properly registered and attended the mandatory pre-proposal conference shall be rejected as
non-responsive. Proposers are advised to register early as anyone arriving after 9:15 am will not be allowed to
participate in the proposal process.
SCHEDULE FOR SELECTION (dates are subject to change)
Mandatory Pre-Proposal Conference* November 5, 2020 @ 9:00 am
Final Questions Due November 16, 2020 not later than 2:00 pm
Final Addendum Issued (if necessary) November 18, 2020 not later than 2:00 pm
Proposals Due December 1, 2020 not later than 2:00 pm
Public Acknowledgement December 3, 2020 not later than 5:00 pm
Anticipated Board Review and Approval February, 2021
*OPEN TO PUBLIC ATTENDANCE*
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30384
Except as expressly provided in, or permitted by, the Proposal Documents, from the date of issuance of the
RFP until final Owner action of approval of contract award, the Contractor submitting a Proposal shall not
initiate any communication or discussion concerning the Project, the RFP or the Contractor’s Proposal or any
part thereof with any employee, agent, or representative of the Owner. Any violation of this restriction may
result in the rejection of the Contractor’s Proposal.
The Owner reserves the right to reject any or all proposals, and to waive technicalities and informalities.
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II. DEFINITION OF TERMS
Addendum - Written or graphic instruments issued prior to the date for opening of proposals, which modify
or interpret the Proposal Documents by additions, deletions, corrections or clarifications.
Collusion - A secret agreement among bidders/offerors to circumvent laws and regulation when submitting
bids and offers in an attempt to win contracts by illegal means or methods.
Contract - A formal written agreement between the owner and a vendor for providing goods and services.
DCSD – For the purposes of this proposal, DCSD shall mean “DeKalb County School District” and “The
District”.
Lobbying – Lobbying is defined as any action taken by an individual, respondent, association, joint venture,
partnership, corporation, and all other groups who seek to influence the decision of a Board Member or
District Personnel, as it relates to formal solicitations.
Notice of Award – The written notice of the acceptance of the Proposal from DCSD to the awarded
respondent.
Notice to Proceed – The written notice issued by DCSD to the awarded respondent authorizing them to
proceed with the work and establishing the date of commencement of the contract time.
Owner – For the purposes of this proposal, Owner shall mean DeKalb County Board of Education.
Proposal – An executed offer submitted by a Respondent in response to a request for proposals and
intended to be used as a basis for negotiations of a contract.
Request for Proposals (RFP) – The solicitation for services, including all supporting documents and
attachments, used to obtain statements of qualifications from contractors or consultants and which provides
for negotiation of all terms of the proposal, including price, prior to award.
Respondent – For the purposes of this proposal, any person, respondent, corporation or agency submitting
a response to this Request for Proposal or their duly authorized representative. The word Respondent,
proposer or offeror may be used interchangeably within the Request for Proposal.
Responsible Respondent – Respondent who has the capability in all respects to fully perform the contract
requirements and the integrity and reliability that will assure good faith performance.
Responsive Respondent – Respondent that has submitted a proposal that conforms in all material
respects to the solicitation.
Scope of Work – Includes the Work, as the term herein defined, as well as the responsibility of the
performing and complying with all incidental matters pertaining thereto, as set out in the Contract
Documents.
Specifications – A description of what the Owner seeks to buy and what a Proposer must be responsive to
in order to be considered for an award of a contract.
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III. BACKGROUND
DeKalb County School District currently enrolls about 101,800 students (October 2014) in 137
schools/programs: 104 neighborhood schools, 23 choice and specialty schools/programs (magnet, theme,
special needs, etc.), and 10 DCSD-sponsored charter schools (that are operated by others). The District
owns 159 facilities: 127 school facilities, 5 support facilities, 5 stadiums, 14 vacant facilities or sites, and 8
properties leased to charter schools or other organizations; a list of facilities/sites are provided in Exhibit A.
With over 15 million square feet, and 13,400 employees, DeKalb is the third largest system in the State of
Georgia (in terms of students), but has the most number of school facilities in the State.
IV. PURPOSE
The DeKalb County School District (hereinafter, "DeKalb County School District" or "DCSD") invites qualified
vendors to submit their qualifications to provide emergency remediation and abatement services.
In using this method for solicitation, we are requesting your best effort in seeking the best value for our
requirements. To be eligible for consideration, sealed proposals shall be presented in accordance with the
instructions of this solicitation and within the timeframe specified. It shall be the responsibility of the selected
Offeror to meet all specifications and guidelines set forth herein. DeKalb County School District, at its
discretion, determines the criteria and process whereby proposals are evaluated and awarded. No damages
shall be recoverable by any challenger as a result of these determinations or decisions by DeKalb County
School District.
V. COMMUNICATIONS WITH DCSD STAFF
The assigned contact persons for this RFP are Belinda Quillet, Procurement Manager and Angela Arlene-
Myrick, Buyer/FF&E Specialist, for the Operations Division. Mrs. Quillet can be reached at 678-676-1373 or
by email at dcsd-op-bidquestion@dekalbschoolsga.org. Mrs. Myrick can be reached at (678) 676-1554 or by
email at angela_arlene-myrick@dekalbschoolsga.org. Prospective Respondents must limit their contact
regarding this RFP to THE assigned contact persons.
VI. PROHIBITED CONTACTS
Except with the consent of the proposal contact person, all proposers, including any persons affiliated with or
in any way related to proposer, are strictly prohibited for contacting DeKalb County Board of Education
members and DCSD employees or consultants on any matter having to do in any aspect with this RFP, other
than as provided herein. Any and all contacts with such persons associated with DeKalb County School
District shall be in writing, in appropriate circumstances or cases, as directed by the contact person above.
Except as expressly provided in, or permitted by, the RFP documents, from the date of issuance of the
Request for Proposals until final DeKalb County Board of Education action of approval of contract award, the
proposer submitting a bid shall not initiate any communication or discussion concerning this procurement with
any employee, agent, representative or member of the Board of Education for DeKalb County School District.
Furthermore, no employee, officer, or agent of the DeKalb County Board of Education or DCSD may
participate in the selection, award or administration of a contract if he or she has a real or apparent conflict of
interest. Any violation of this restriction may result in the rejection of the proposal response.
VII. QUESTIONS AND ANSWERS
It is intended that this proposal be adequate for any vendor to respond the DeKalb County School District
requirements. However, should proposers have questions, all questions should be submitted electronically
via email to Belinda Quillet at dcsd-op-bidquestion@dekalbschoolsga.org. Questions submitted to any
other mail box, voice mail or email address will not be considered for response. The deadline for receipt
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Lead Base Paint Abatement Services
October 22, 2020 Page 6 of 20
of vendor questions is November 16 , 2020 at 2:00 p.m. Questions received after the deadline time will not
be considered. Questions received by the deadline time will be answered in writing and posted to the website
http://www.dekalbschoolsga.ionwave.net no later than Wednesday, November 18, 2020 at 2:00 p.m. No
response other than written, by the Procurement Manager, will be binding upon DCSD.
VIII. GENERAL REQUIREMENTS
A. Respondent Performance
The successful Respondent is required to perform and fulfill all the undertakings, covenants, terms,
conditions, and agreements of this RFP document and any negotiated contract(s). Failure of the
Respondent to fully perform these obligations may result in cancellation of the award and contract.
DCSD will look to the Respondent and his/her identified personnel to coordinate and deliver the services
described in this RFP. The obligations of the contract shall not be delegated to subcontractors or
assigned to any third party.
B. Addendums
All addendums related to this solicitation will be posted on the DCSD website at
https://dekalbschoolsga.ionwave.net. It is the offeror’s responsibility to check the DCSD website for any
addendums, responses to offeror questions or other communications related to this solicitation.
C. Non-Discrimination
DCSD does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in
any of its employment practices, education programs, services or activities.
DCSD supports an open, fair, and impartial free-market system which maximizes competition and seeks
to include all responsible businesses and to provide ample opportunities for business growth and
development. Minority businesses are encouraged and given the opportunity to bid on various projects;
however, all responses will be evaluated on the same criteria. It is not the intention or desire of DCSD to
restrict or impede competition, nor to increase the cost of the work.
D. Drug-Free Workplace
By submission of a response to this RFP, the Respondent certifies that he/she and his/her employees
shall not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of
controlled substance or drugs during the performance of the contract.
E. Smoke-Free Workplace
By submission of a response to this RFP, the Respondent certifies that he/she and his/her employees
shall not use tobacco products on DCSD property at any time during the performance of this contract.
F. Costs Incurred
DCSD is not liable for any costs incurred by a Respondent in preparing and/or submitting a response to
this RFP or for any interview if requested. Any and all costs incurred by the Respondent in preparing
and/or submitting a response to this RFP and interviewing with DCSD (if requested) shall be the sole
responsibility of the Respondent and shall not be reimbursed by DCSD.
G. Insurance
A Certificate of Insurance and/or ACORD form is required with solicitation submittal. Provision of
Certificate of Insurance is a mandatory requirement (include with Required Forms). Proposals
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submitted with certificates of insurance will be considered conditionally responsive to the insurance and
indemnification requirement. Final award of this RFP will be contingent upon receipt within five (5)
business days of request for insurance documentation complete with the following requirements. In the
event the awarded Respondent cannot produce insurance coverage acceptable to the DCSD within the
time provided, DCSD reserves the right to award this solicitation to the next highest ranked firm.
1) The Service Contractor and all Subcontractors shall maintain insurance in the types of coverage
shown below, which insurance shall provide coverage for Service Contractor during the term of
this Contract. On the date the Service Contractor signs this Contract, The Service Contractor
shall provide the Owner with (i) an endorsement from the insurer naming the Owner as an
additional insured under the liability policies and (ii) certificate(s) verifying that these insurance
coverages and limits are in force. Additional certificates of insurance shall be provided whenever
individual policies are renewed (or replaced) on their anniversary date and at such other times
as the Owner requests.
2) The insurance requirements of this Contract are:
Type of Insurance Coverage Limits
Comprehensive General Liability $2,000,000 annual aggregate
Including Contractual Liability $1,000,000 per occurrence
Bodily Injury and Property Damage
Comprehensive General Liability $2,000,000 annual aggregate
Bodily Injury and Property Damage $1,000,000 per occurrence
Covering Owned, Hired and Non-Owned Autos
Worker’s Compensation $1,000,000
Contractors Pollution Liability and/or $2,000,000 annual aggregate
Asbestos Pollution Liability and/or
Errors and Omissions
The Service Contractor waives all rights, including rights of subrogation, against the Owner and its
respective directors, officers, partners, Board Members, officials, agents, insurers, subcontractors,
consultants and employees for damages covered by any type of insurance during and after the
completion of the Work. The DeKalb County School District and The DeKalb County Board of
Education shall be included as an additional insured on the coverages specified in subparagraphs G.1.
and G.2. above, and shall be indicated as such on certificates of insurance required herein.
These certificates shall contain a provision that coverages afforded under the policies will not be
canceled, changed or allowed to expire until sixty (60) days after the Owner has received written notice
evidence by return receipt of registered letter.
H. Indemnification
The Service Contractor agrees to hold harmless and indemnify the Owner, its Board, officers, employees
and representatives from and against any and all liability, claims, actions, causes of action, losses,
damages, demands, suits, judgments, costs and expenses arising out of bodily injury (including death)
to persons, damage to property, including, but not limited to, any and all costs, expenses, legal fees and
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October 22, 2020 Page 8 of 20
liabilities, incurred in and about investigation, defense or prosecution thereof, to the extent caused in
whole or in part by a negligent act, error or omission of the Service Contractor or any subcontractor(s),
or as a result of defective Services under this Contract.
I. Illegal Immigration Reform and Enforcement Act of 2011
The Illegal Immigration Reform and Enforcement Act of 2011 applies to and is a requirement for all
DeKalb County School District solicitations for physical performance of services (i.e. public works
contracts).
Proposers must complete and/or have their subcontractors complete the following forms:
1) Immigration and Security Certification
2) Contractor Affidavit (Contractor Only)
3) Subcontractor Affidavit (Subcontractor Only)
4) Sub-Contractor Affidavit (Sub-Subcontractor Only)
The Immigration Security Certification, the Bidder E-Verify Affidavit, the Contractor Affidavit, the
Subcontractor Affidavit and the Sub-Subcontractor Affidavit are identified as Attachment J and included
with this solicitation. The Immigration Security Certification, the Bidder E-Verify Affidavit, the Contractor
Affidavit, the Subcontractor Affidavit and the Sub-Subcontractor Affidavit must be completed, notarized
and submitted with your proposal response.
IMPORTANT NOTICE: the omission of any of the required items listed above and identified as
Attachment J included in this RFP shall cause the proposal submission to be declared non-
responsive and to be rejected.
J. Interviews
DCSD reserves the right to require Respondents to participate in one or more interviews with DCSD staff.
Respondents must be prepared to discuss the salient points of their proposal within two (2) normal
working days of being asked to participate in interviews. There are to be no presentations, individually or
collectively, without such invitation.
K. Background Checks
A criminal background check must be performed on all contractors, consultants, subcontractors,
volunteers and vendors (hereinafter jointly referred to as "Individuals") who provide services on DCSD
premises, supervise services on DCSD premises, or has contact with students. These Individuals shall
undergo the same criminal background check, within the last 365 days, as required by DCSD employees.
Such background checks will be performed by DCSD at the expense of the Individual at a cost of $45.00
per individual. Additionally, any charges against the Individual, may be deemed unacceptable in DCSD’s
sole discretion regardless of whether dismissed, expunged, sealed, removed from the record, treated as
a “first offender” or dead docketed. Upon receipt and evaluation of DCSD’s background check results,
DCSD may demand that the Individual have no contact with DCSD students or parents, or provide
services to DCSD premises. Any failure of the contractor to obtain a criminal records background check
through DCSD, as stated herein, may result in termination of any resulting contract between contractor
and DCSD.
L. Term of Contract
The term of the Services contract shall be for one (1) year from date of award with four (4) one-year
renewal options with the mutual approval of the proposer and the District under the same terms and
conditions of this proposal.
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M. Cancellations
Awards, contracts, and extensions may be cancelled for convenience by DCSD at any time. In the event
of termination of this contract by DCSD, the DCSD will be responsible only for those items and or services
that have been delivered and accepted according to the bid specifications and will not be responsible for
any claims for damages, including but not limited to, claims for list profits.
N. Contract
Appendix E is DeKalb County School District’s Standard Form of Contract for Services (Non-State
Capital Outlay Projects) between the DeKalb County Board of Education and the Service Contractor;
Version 6.2015, which specifically outlines the contractual responsibilities. All responders should
thoroughly review the documents prior to submitting a proposal. Any proposed revisions to the
terms or language of these documents must be submitted in writing during the question and
answer period of the solicitation. All request must be submitted in writing prior to the close of
the final questions. Request for revisions will be reviewed and approved or rejected by legal and legal
rulings are final. If submitted or proposed thereafter, such proposed revisions to the terms or language
of these documents shall not be considered by the Owner and the Service Contractor’s Proposal shall be
rejected. No alterations can be made in the contract after award by the DeKalb County School District.
O. Permits and Applicable Law
Respondents shall at their own expense obtain all necessary permits, certifications, and licenses and
shall comply with all applicable local, state, and federal laws, ordinances, rules, and regulations
necessary to fully execute the requirements stated herein. Respondents shall maintain all such permits,
licenses, certifications, and compliances in a current status throughout the course of the contract.
Respondents shall submit copies of permits, licenses, and certifications evidencing proof of the
aforementioned immediately upon request of DCSD. Respondents shall be in compliance with
registration with the Georgia Secretary of State’s office as applicable.
P. Suspension and Debarment
By submitting this proposal, the offeror certifies that the proposing company and/or its principals have not
been suspended, excluded, disqualified, debarred, proposed for debarment, declared ineligible or
voluntarily excluded from participation in any transaction by any Federal or State department or agency
and that the bidder complies with all applicable orders, rules and regulations related thereto.
Further, by submitting this proposal, the offeror certifies that all lower tier participating individuals and/or
company(s) and all respective principals of lower tier participants have not been suspended, excluded,
disqualified, debarred, proposed for debarment, declared ineligible or voluntarily excluded from
participation in any transaction by any Federal or State department or agency and that the bidder
complies with all applicable orders, rules and regulations related thereto.
The certification placed herein is a material representation of fact upon which reliance will be placed as
bid submissions are evaluated and any transaction is entered into. If it is later determined that the
prospective offeror has knowingly rendered an erroneous certification, the DeKalb County School District
may pursue all available remedies, including but not limited to suspension and/or debarment.
Q. Non-Collusion
Respondents shall fully certify that they, as individuals or as officials of a business entity, have not entered
into any agreement, participated in collusion, or otherwise taken any action in restraint of free and
competitive responses to this RFP. Further, Respondents guarantee that their response is not made in
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conjunction with or on behalf of another party and that they have not been directly or indirectly induced
in any manner or taken any action to result in a restriction of trade or in an unfair advantage.
R. Conflict of Interest
Respondents shall disclose with their proposal the name of any officer, director, or agent who also is a
DCSD employee or DeKalb County Board of Education member. Respondents shall also disclose the
name of any DCSD employee or board member who owns, directly or indirectly, an interest in five percent
or more in the Respondent’s company or any of its branches. Respondents shall certify that their
response to this RFP is impartial, at arm’s-length, and free of any conflict of interest, unfair advantage,
or personal benefit to any DCSD official.
S. Confidentiality and Non-Disclosure
Information made available to Respondents by DCSD shall be used only for purposes related to
responding to this RFP and shall not be used for any other purpose without the express written permission
of DCSD.
Respondents to this RFP unequivocally agree to assume responsibility for protecting and safeguarding
the confidentiality of DCSD records that are not public information. Such information may include, but is
not limited to student and human resource file contents.
T. Business License
Respondents shall submit with their proposal, a copy of their valid company business license. If
the Respondent is a Georgia corporation, Respondent shall submit a valid county or city business license.
If the Respondent is not a Georgia corporation, Respondent shall submit a certificate of authority to
transact business in the state of Georgia and a copy of their valid business license issued by their home
jurisdiction. If Respondent holds a professional certification which is licensed by the state of Georgia,
Respondent shall submit a copy of their valid professional license. Any license submitted in response to
this requirement shall be maintained by the Respondent for the duration of the contract. Provision of
copy of business license is a mandatory requirement (include with Required Forms).
U. Rights Reserved
DCSD reserves the right to accept or reject any and/or all parts of responsive proposals received and/or
to reject all proposals submitted. DCSD reserves the right to award any resulting contract in the manner
that is in the best interest of and most advantageous to DCSD. DCSD reserves the right to waive any
technicalities or minor irregularities in responses received and to award the contract in the most beneficial
manner for DCSD. The decision of DCSD shall be final.
DCSD reserves the right to request and negotiate a “best and final” response from Respondents.
V. Taxes
Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption
Certificate will be furnished upon request.
W. Respondent Failure
In the event services to be furnished by the successful Respondent should for any reason fail to
conform to the scope of work contained herein, DCSD reserves the right to reject the services and
further reserves the right to terminate the contract.Failure of the successful Respondent to perform
contracted services may also result in the removal of that Respondent from doing business with DCSD
for a period of not less than one year.
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X. Georgia Open Records Act
Without regard to any designation made by the person or entity making a submission, DeKalb County
School District considers all information submitted in response to this invitation or request to be a public
record that may be disclosed upon request pursuant to the Georgia Open Records Act, O.C.G.A. 50-
18-70 et seq., without consulting or contracting the person or entity making the submission, unless a
court order is presented with the submission. You may wish to consult an attorney or obtain legal
advice prior to making a submission.
Y. No Assignment of Award
The successful Respondent may not assign the award or contract to or subcontract with another party
without the express written permission of DCSD.
Z. The Laws of the State of Georgia
This RFP and subsequent agreements are subject to the laws of the State of Georgia.
IX. BASIC SCOPE OF SERVICES
A. DCSD is seeking experienced and qualified firms to perform asbestos and lead base paint abatement
services.
B. The services shall include the removal and proper disposal of asbestos hazardous waste in accordance
with all federal, state and local laws.
C. The vendor shall provide asbestos services ("Services") for various DCSD properties in accordance with
the requirements detailed in the Owner’s Criteria and Narrative Scope of Work (Appendix A) on various
projects as the need arises and as directed by DCSD' Facilities Services Department.
D. Services may include routinely scheduled projects and emergency response situations. DCSD will specify
the services to be performed by the vendor in the form of written work orders.
E. The vendor will acknowledge all written tasks orders within 24 hours of receipt and complete all services
within the timeframe stated in each individual work order.
F. This scope includes but is not limited to pre and post remediation testing, demolition, deep cleaning, and
decomtamination..
G. Vendor shall furnish all labor, truck, equipment, materials, tools, and supplies as is necessary for asbestos
abatement services in DCSD facilities.
H. Vendor shall bag all contaminated materials and ensure proper disposal.
I. Copies of signed Waste Shipment Records (disposal manifests) shall be generated and be submitted
within 21 days of disposal to the designated DCSD Project Manager.
J. Payment for services will only be processed once manifests have been submitted.
RFP No. 20-752-030R Asbestos and
Lead Base Paint Abatement Services
October 22, 2020 Page 12 of 20
K. Vendor must submit with their proposal all proper company industry licensing from Georgia
Environmental Protection Division, as well as Initial and Refresher course training certifications issued to
supervisory personnel for asbestos abatement services.
L. At least one certified staff member shall be assigned the oversight authority over all projects/jobs.
M. Vendor shall make one site visit per project at no cost to prepare the breakdown of charges in accordance
with the pricing provided in this RFP. All chargeable time will start at the check-in time on site and end at
the completion of the work from the site.
N. The majority of the work will be performed Monday -Friday after 3:00 p.m. ET and on weekends.
O. DCSD makes no guarantee to minimum or maximum amount of work awarded and projects may range
from relatively small to full scale abatement and remediation.
P. Vendor is expected to remove these hazards in the quickest, safest and most efficient manner possible
as prescribed by law.
Q. Vendor shall post proper signage indicating hazardous work zone at all work areas.
R. Vendor shall submit a work schedule for each job as needed during the course of the contract and shall
complete the work within the time stipulated in the approved work schedule.
S. Vendor must maintain required records/manifests as outlined in local, state or federal regulation regarding
hazardous waste material disposal and transportation.
T. Vendor shall have knowledge required to make hazardous waste determinations.
X. PROPOSAL SUBMISSION REQUIREMENTS
A. A mandatory pre-proposal conference will be held on Thursday , November 5, 2020 at 9:00 a.m. at
the Sam A. Moss Service Center, 1780 Montreal Road, Tucker, Georgia 30084. Attendance is required
to submit a proposal for this project.
B. One (1) signed original, five (5) identical duplicate copies, and one (1) electronic copy of the proposal
must be received at the above address, addressed no later than Tuesday, December 1, 2020 at 2:00
PM.
C. All Proposals shall be signed by an authorized principal of the company. By submitting a proposal, the
Respondent certifies that all information provided in response to this RFP is true and accurate. Failure
to provide information required by this RFP could result in rejection of the proposal.
D. Proposals should be prepared simply and economically, providing a straightforward, concise description
of the firm’s or individual’s capabilities for satisfying the requirements of the RFP. Emphasis should be
on completeness and clarity of content.
E. The Respondent’s proposal to DeKalb County School District shall include one (1) signed original, five
(5) identical duplicate copies, and one (1) electronic copy. Each copy of the proposal shall be bound
in a separate three (3) ring binder and submitted in the order as outlined in Item H below.
RFP No. 20-752-030R Asbestos and
Lead Base Paint Abatement Services
October 22, 2020 Page 13 of 20
F. Originals of “Attachment I: Service Contractor Fixed Price Proposal Form” along with Financial
Information required in Section 3.3, shall be submitted in one separate sealed envelope. Clearly
label this envelope: “Fixed Price Proposal Form” and “Financial Information”.
G. A Delivery Label (Attachment K) is provided. Cut this label as indicated and affix it to the outside of
your sealed RFP package. Be sure to include the name and address of the firm submitting the RFP
where requested. The package must be sealed and opaque.
H. The Offeror’s sealed proposal shall be submitted in the following order and format:
0. Letter of introduction and interest signed by an officer or partner of responding firm. Letter shall
include specific reason(s) why firm would be the best choice for the services listed. Letter shall
include name of entity submitting, contact name, phone number, e-mail address, fax number
and address of firm submitting.
1. Table of Contents
2. Compliance Information
This is a compliance section and carries no evaluation points. Firms must meet minimum criteria
as specified to receive further consideration. Proposals shall include the following:
2.1 The Firm must be properly certified by the Georgia Secretary of State to do business in
Georgia at the time of submission.
2.1.1 State the legal name of entity submitting and if Firm submitting is a corporation,
joint venture, or partnership. Note: It is understood that if selected for this project
the stated entity name will be used in all legal contracting documents derived from
this selection.
2.1.2 Provide a copy of certification for proper incorporation or registration from Georgia
Secretary of State. Provide a copy of current general real estate license for all key
real estate professional assigned to the contract. In the alternative, joint ventures
and partnerships should provide a copy of their joint venture or partnership
agreement and certification from the Georgia Secretary of State establishing that
each joint venture partner or partner is authorized to do business in Georgia.
2.2 The Firm must be properly registered, licensed, and certified at the time of submission:
2.2.1 Provide copy of current Georgia Professional Registration Certificate for
contractor.
2.2.2 If Firm is a joint venture, provide copy of the joint venture agreement and either:
a. Copy of current Georgia Professional Registration Certificate of the
joint venture; or
b. A copy of the current Georgia Professional Registration Certificate of
one of the joint venture partners.
2.3 Financial Information (Y/N):
2.3.1 The Firm’s financial capability is to be expressed in the financial statement
(audited financial information current within the past twelve months, such
RFP No. 20-752-030R Asbestos and
Lead Base Paint Abatement Services
October 22, 2020 Page 14 of 20
as a balance sheet and statement of operations) and should indicate the
resources and the necessary working capital to assure financial stability
through the completion of the projects. A certified audit is preferred;
however, the Firm’s most recent tax return and balance sheet will be
accepted.
2.4. Litigation/Capacity/Convictions Information (Y/N):
2.4.1 Identify and briefly discuss any instances in the past five (5) years where
your contract was terminated, with or without cause. Provide Owner name,
project name and Owner Project Representative Name and Number. For
joint ventures responding to this RFP, provide the above information as it
pertains, to the joint venture and for each partner or entity creating said joint
venture. If there is no failure or failures to complete a contract, please
include a statement that the Firm has never failed to complete a contract or
contracts or have defaulted or have been declared in default on any
contract.
2.4.2 Capacity: Based on your current workforce and staffing in addition to the number
of projects your firm currently has under contract or in negotiation, please
demonstrate your firm’s capacity to complete this project. Describe any claims,
mediation, litigation, arbitration or other form of dispute resolution filed by or
against your company regarding K-12 projects (and, in the case of a joint venture,
by or against any partner in the joint venture) in the past five (5) years, including
case name, number, location of court or arbitration. This list shall also disclose
any failure or failures to complete a contract, or contracts, and any instances of
having defaulted or having been declared to be in default, on any contract or
contracts.
2.4.3 Convictions: Include a statement as to whether or not the FIRM (and in the case
of a joint venture, each of the partners in the joint venture) or any of its officers has
been convicted or entered a guilty plea (or plea of nolo contendere) in any court
within the two (2) years prior to the date of application of a violation of any State
or Federal statute concerning competitive bidding or competitive proposals
or the restraint of trade.
EVALUATION CRITERIA
3. Proposed Project Staff (15 points)
The quality, experience and quantity of staff and their functions will be evaluated by the Committee.
The firm shall name the actual key personnel to be assigned to this Project, describe their ability and
experience, and indicate the function of each within their organization and their proposed role on this
Project. It is the intent that the proposed staff shall be assigned to this Project unless otherwise
approved by Owner. If interviews are conducted, all proposed key staff members must be present
at the time of interview unless prior written approval is received from the Owner.
a. Provide a full and complete company profile to include, but not limited to Firm name, address of firm
headquarters and branch office handling this project as well as related telephone and fax numbers.
RFP No. 20-752-030R Asbestos and
Lead Base Paint Abatement Services
October 22, 2020 Page 15 of 20
b. State how many years in business under the name stated above. Describe firm ownership, structure
and history. Include type of legal entity (e.g., corporation, limited liability company, etc.). State or
commonwealth of formation (i.e., where incorporated) and year of formation or organization. In case
of a joint venture, provide the same information for each partner in the joint venture.
c. List the number of permanent employees and provide an organization chart of the firm. Also, list
the employees you intend to assign to the project, include a paragraph which outlines their role and
responsibility, relevant experience with similar type project, and certifications.
4. Scope of Services (15 points)
a. Please provide a detailed comprehensive management plan and proposed strategy for providing
Asbestos Abatement Services to DCSD. Please be very detailed and specific in your response.
b. Please provide a sample of report(s), with the RFP response, that will be submitted as required by
the contract.
5. Firm’s Relevant Experience and Expertise (25 points)
a. Briefly describe experience specific to asbestos abatement services that the firm has provided
for various clients similar to those identified in this RFP within the last three (3) years.
If you include services(s) managed by the firm’s employees or subcontractors while employed
by other entities, clearly indicate the name of the entity that was responsible for the services.
b. Provide a brief history of the company including the years in business providing the services
specified in this solicitation.
c. Describe your firms experience providing asbestos abatement services.
d. Provide a list of staff available to support DCSD and include their responsibilities, certifications
held and certification of classes/training completed for any services in this solicitation.
e. Environmental and Safety Issues
Describe your environmental, quality assurance/quality control, and safety programs that apply
to managing potential risks associated with the provision of the services identified in this RFP.
6. References (10 points)
a. Provide the names and contact phone numbers of the three (3) clients, preferably clients comparable
to DCSD, for whom the Offeror is providing or has provided similar services as requested in this RFP
(Please provide this information on Attachment G included with this RFP).
7. Proposed Fixed Price (35 points) (Include in a separate sealed envelope. Use Owner’s “Bid Form”
included in this Request for Proposal.)
a. Indicate your proposed Fixed Price for the Services and Work as required by the Proposal
Documents and the Owner’s Agreement. Provide this Fixed Price Proposal Form included as
RFP No. 20-752-030R Asbestos and
Lead Base Paint Abatement Services
October 22, 2020 Page 16 of 20
Attachment I with this RFP. Indicate any breakdown of the proposed Fixed Price required by the
“Bid Form.”
b. All blanks shall be filled in, and shall be filled in by typewriter or manually and legibly in ink. Where
so indicated on the Owner’s forms, amounts and sums shall be expressed in both words and
numerals, and in case of a discrepancy between the two, the amount of sum written in words shall
govern. Interlineations, alterations and erasures must be initialed by the signer of the Proposal.
c. No changes to the “Bid” or “Bid Form” will be allowed by marking “Additions” or “Deductions” on the
outside of the envelope/ package. Marking the outside of the envelope/ package will cause the
bidder to be disqualified.
d. The Fixed Price Proposal Form shall be utilized to develop Exhibit B to the Owner’s standard
Agreement for Services, pursuant to Article 4 thereof.
XI. OWNER’S STANDARD FORMS REQUIRED TO ACCOMPANY PROPOSAL
Failure to include these forms may serve as grounds for non-consideration of the entire RFP
response.
Attachment A: Contractor Checklist and Certification
Attachment B1: Corporate Certificate or
Attachment B2: Partnership Certificate or
Attachment B3: Entity Certificate
Attachment C: Subcontractor Listing
Attachment D: Offeror’s and Individuals’ Affidavit of NonCollusion
Attachment E: Conflict of Interest Disclosure Form
Attachment F: Consent to Release Information
Attachment G: Vendor Reference Form
Attachment H: Suspension and Debarment Certification
Attachment I: Service Contractor Fixed Price Proposal Form
Attachment J: Illegal Immigration Reform and Enforcement Act of 2011
Business License and any license or certifications required for this RFP
Certificate of Insurance
XII. QUALIFICATIONS FOR SELECTION AND THE SELECTION PROCESS
The evaluation of the Proposals will be based upon consideration of the demonstrated qualifications and
capabilities of the proposer based on the identified evaluation factors and their relative weight, which will result
in an award that is in the best interest of the DeKalb County Board of Education.
A Selection Committee will perform Proposal evaluations and, following completion of the evaluations and
subject to the Owner’s right to reject any or all Proposals, the responsible and responsive offeror whose
Proposal is determined to be the most advantageous to the Owner will be selected to perform Asbestos
Abatement Services district wide. The evaluation factors that will be employed, and their relative importance,
are identified in Section X, Evaluation Criteria.
Offerors may be afforded an opportunity for discussion, negotiation and revision of Proposals for the purpose
of obtaining best and final offers. In the event the Owner deems it necessary or appropriate, responsible
Offerors found by the Owner to have submitted Proposals reasonably susceptible of being selected for award
RFP No. 20-752-030R Asbestos and
Lead Base Paint Abatement Services
October 22, 2020 Page 17 of 20
shall be given an opportunity to participate in such discussions, negotiations and revisions.
The Owner reserves the right to reject any or all Proposals, before or after opening, for any reason whatsoever
including, but not limited to, any failure of any Proposal to be accompanied by a proper Bid Bond or by other
data required by the Proposal Documents, any incompleteness or irregularity of any Proposal received, any
evidence of collusion with the intent to defraud or other illegal practices on the part of the GC, failure to comply
with the requirements of the Proposal Documents, or exceeding the funds available. The Owner also reserves
the right to waive any technicalities or informalities, and to award the Contract in the best interests of the
Owner.
XIII. PROTEST PROCEDURES
Protest Process. This section describes the mandatory administrative procedure whereby offerors
submitting sealed competitive bids/proposals (hereinafter referred to as “bidders”) to DCSD directly related
to design and construction, for proposals worth $100,000 or more may challenge the solicitation process,
and whereby bidders/offerors on sealed competitive bids directly related to Facilities Management for
proposals worth $100,000 or more, may challenge contract awards.
1. Protests. A bidder may file a written protest challenging DCSD’s compliance with applicable procurement
procedures subject to the bidder’s compliance with the provisions outlined below. Any such written protest
will be resolved in accordance with these provisions.
2. Types of Challenges. Any bidder interested in and capable of responding to a competitive solicitation
may file a protest with respect to the competitive solicitation process including, but not limited to, a
challenge to specifications or any events or facts arising during the solicitation process. Any bidder
submitting a timely bid/proposal in response to a competitive solicitation may file a protest with respect to
DCSD’s intended or actual contract award including, but not limited to, events or facts arising during the
evaluation and/or negotiation process.
3. Form of Protest. At a minimum, the written protest must include the following:
a. the name and address of the protestor;
b. appropriate identification of the solicitation;
c. a statement of reasons for the protest;
d. supporting exhibits, evidence, or documents to substantiate any claims unless not available within
the filing time (in which case the offeror must proceed to file the protest during the filing period
identified below but state the expected availability of the material); and
e. the desired remedy.
DCSD, at its discretion, may deem issues not raised in the initial protest as waived with prejudice
by the protesting offeror.
4. Filing Protests. A protest is considered to be properly filed when it is in writing, signed by a company
officer authorized to sign contracts on behalf of the offeror, and is received by the Design and
Construction Department. The protest may be sent by any of the following means:
MAIL: Attention: Mr. Noel Maloof
Deputy Chief Operations Officer
DeKalb County School
District
Sam A. Moss Service Center
RFP No. 20-752-030R Asbestos and
Lead Base Paint Abatement Services
October 22, 2020 Page 18 of 20
1780 Montreal Road
Tucker, Georgia 30084
FAX: (678) 676-1475
The offeror must observe the following deadlines when filing a protest:
Type of Protest Protest Filing Deadline
Challenge to Competitive Solicitation Process Two (2) business days prior to the closing date and time
of the solicitation as identified on the Invitation to Bid.
Challenge to an Intended or Actual Contract In the event DCSD posts a Notice of Intent to Award
Award (“NOIA”), the protest must be filed within ten (10) calendar
days of the date the NOIA is posted.
In the event DCSD does not post a NOIA, the protest
must be filed within ten (10) calendar days of the date the
Notice of Award (“NOA”) is posted.
If a bidder fails to file a protest by the applicable deadline, such failure shall be deemed as a waiver with
prejudice of any grounds the bidder may have for protest.
5. Stay of Procurement During Protest Review. When a protest challenging the competitive solicitation
process has been timely filed at least two (2) business days prior to the closing date and time, the
solicitation shall not close until a final decision resolving the protest has been issued, unless the Facilities
Management Department makes a written determination that the closing of the solicitation without delay
is necessary to protect the interests of DCSD.
When a protest challenging an intended contract award has been timely filed, DCSD shall not proceed to
actual contract award unless the Design and Construction Department makes a written determination that the
issuance of a contract or performance of the contract without delay is necessary to protect the interests of
DCSD. If it is determined that it is necessary to proceed with contract performance without delay, the
bidder/offeror with this contingent contract may proceed with performance and receive payment for work
performed in strict accordance with the terms of the contract. The provisions of this paragraph are not
applicable to a protest pertaining to events or facts arising during the solicitation process.
6. Protest Resolution. The Facilities Management Department shall review and issue a written decision
on the protest within seven (7) business days. This decision shall be deemed final. Available remedies
for sustained protests are as follows:
If a protest is sustained prior to the closing date and time of the solicitation, available remedies may
include, but are not limited to, the following: modification of the solicitation document including, but
not limited to, specifications and terms and conditions; extension of the solicitation closing date and
time (as appropriate); and cancellation of the solicitation.
If a protest of the intended/actual contract award is sustained, available remedies may include but
are not limited to, the following: revision or cancellation of the NOIA/NOA, re-evaluation and re-
award, or re-solicitation with appropriate changes to the new solicitation.
7. Costs. In no event shall a bidder be entitled to recover any costs incurred in connection with the
solicitation or protest process, including, but not limited to, the costs of preparing a bid/proposal, the
costs of participating in the protest process, or any attorney fees.
RFP No. 20-752-030R Asbestos and
Lead Base Paint Abatement Services
October 22, 2020 Page 19 of 20
(END OF RFP – SEE ATTACHMENTS)
RFP No. 20-752-030R Asbestos and
Lead Base Paint Abatement Services
October 22, 2020 Page 20 of 20
ATTACHMENT A: CONTRACTOR CHECKLIST AND CERTIFICATION
The undersigned, hereby acknowledges having received Request for Proposal (RFP) No. 20-752-030R
Asbestos and Lead Based Paint Abatement Services containing a full set of documents:
Owner’s Appendices:
Appendix A Owner’s Criteria and Narrative Scope (2 pages)
Appendix E Standard Form of Contract for Services (Non-State Capital Outlay Projects) (22 pages)
Appendix F Subcontract Affidavit of Noncollusion (1 page)
IMPORTANT NOTICE: The omission of any of the required items listed below shall cause the bid
submission to be declared non-responsive and to be rejected.
Check Box to
Include Confirm
Owner’s Standard Forms: with Bid Inclusion
Attachment A Contractor Checklist and Certification (2 pages) YES
Attachment B1 Corporate Certificate (1 page) B1 or B2 or
Attachment B2 Partnership Certificate (1 page) B3 as
Attachment B3 Entity Certificate (1 page) applicable
Attachment C Subcontractor Listing (1 page) YES
Attachment D Offeror’s and Individuals’ Affidavit of Noncollusion (2 pages) YES
Attachment E Conflict of Interest Disclosure Form (2 pages) YES
Attachment F Form of Consent to Release Information (1 page) YES
Attachment G Vendor References Form (1 page) YES
Attachment H Suspension and Debarment Certification (1 page) YES
Attachment I Service Contractor Fee Proposal (7 pages) YES
Attachment J Immigration and Security Certification Form (2 pages) YES
Affix to
Attachment K Proposal Delivery Label (1 page) exterior of
package
Attachment L No Submittal Response Form (1 page) N/A
Check Box to
Include Confirm
Other Requirements: with Bid Inclusion
Sample Certificate of Insurance YES
Copy of Business License YES
Acknowledgement of ALL addenda (if any) YES
Electronic Version of bid documents YES
Indicate Addenda(s) Nos. _____________________________ received (none unless indicated here). The Contractor
is responsible for reading and understanding all sections of this RFP, and affirms that the Contractor shall be bound by all
of the terms and conditions contained in this RFP.
Further, the undersigned, being duly sworn, states on oath that no disclosures of ownership have been withheld from the
Board, that the information provided herein is current, and Contractor and its officers and employees have not entered into
Page 1 of 2
any agreement with any other Contractor or prospective Contractor or with any other person, firm or corporation relating to
any prices or other terms named in this RFP or any other RFP, nor has it entered into any agreement or arrangement under
which a person, firm or corporation is to refrain from responding to this RFP.
Name of Contractor:
Signature: Printed Name:
Title: Date:
Sworn to and subscribed before me this ___ day of _______________, 2_____.
Notary Public: _____________________________ My commission expires: __/__/__.
(SEAL)
THE DEKALB COUNTY SCHOOL DISTRICT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND TO
WAIVE INFORMALITIES.
Page 2 of 2
ATTACHMENT B1: CORPORATE CERTIFICATE
STATE OF _______________________
COUNTY OF _____________________
I, ________________________________, certify that I am the Secretary of the
corporation named as offeror in the foregoing proposal; that
_____________________________________ who signed said proposal on behalf of the offeror
was then _______________________ of said corporation; that said proposal was duly signed for
and in behalf of said corporation by authority of its Board of Directors, and is within the scope of
its corporate powers; and that said corporation is organized under the laws of the State of
____________________.
_____________________________________
[signature]
_____________________________________
[typed name]
Subscribed and sworn to
before me this ___ day of
_______________, 2_____.
(SEAL)
_____________________
Notary Public
My Commission Expires:
___/___/___
ATTACHMENT B2: PARTNERSHIP CERTIFICATE
STATE OF __________________________
COUNTY OF ________________________
On this ____ day of ______________, 20______, personally appeared
_____________________________, who executed the above proposal, and being first duly
sworn, deposes and says that he or she is a general partner in the firm of
_____________________________ and that said firm consists of himself or herself and
____________________________________________ and that he or she executed the
foregoing proposal on behalf of said firm for the uses and purposes stated therein, and that no
one except the above named members of the firm have any financial interest whatsoever in said
proposed contract.
____________________________________
[Affiant’s Signature]
_________________________________ __________________________________
Partner Partner
_________________________________ __________________________________
Partner Partner
Subscribed and sworn to
before me this ___ day of
_______________, 2____.
(seal)
_______________________
Notary Public
My Commission Expires:
___/___/___
NOTE: If only one partner signs, a Power of Attorney executed by all other partners authorizing him or her
to act in the name of the partnership must be attached; otherwise, all partners must sign.
ATTACHMENT B3: ENTITY CERTIFICATE
STATE OF _______________________
COUNTY OF _____________________
I, ________________________________, certify that I am the Secretary of the entity
named as offeror in the foregoing proposal; that _____________________________________
who signed said proposal in behalf of the offeror was then _______________________ of said
entity; that said proposal was duly signed for and on behalf of said entity by due authority, and is
within the scope of its legal powers; and that said entity is a ________________________
organized under the laws of the State of ____________________.
_____________________________________
[signature]
_____________________________________
[typed name]
Subscribed and sworn to
before me this ___ day of
_______________, 2____.
(SEAL)
_____________________
Notary Public
My Commission Expires:
___/___/___
ATTACHMENT C: SUBCONTRACTOR LISTING
TO: DEKALB COUNTY BOARD OF EDUCATION Solicitation No.: RFP No. 20-752-030R
hereinafter called “Owner”
Pursuant to bidding requirements for the Project known as Asbestos and Lead Base Paint
Abatement Services the undersigned proposes to use the following subcontractors for principal portions of
the Project:
SUBCONTRACTOR NAME ADDRESS
PORTION OF THE WORK CONTACT PERSON TELEPHONE NUMBER
Use Additional Sheets If Necessary
Provide Signature Identical To That BIDDER: _____________________________________
Shown On The Bid Form [typed proper name of Bidder]
By: ______________________________________
[signature]
______________________________________
[name and title]
ATTACHMENT D: OFFEROR’S and INDIVIDUALS’ AFFIDAVIT OF NONCOLLUSION
(This affidavit to be executed in accordance with O.C.G.A. § 36-91-21(e))
STATE OF ______________________
COUNTY OF ____________________
COMES NOW, ________________________________________________________(“Offeror”),
[name of Offeror]
appearing by and through __________________________________ it’s ________________________
[insert name of individual with [title]
authority to bind Offeror]
(averring both individually and in his or her representative capacity on behalf of Offeror) (the “Individual And
Representative Affiant”), and _____________________________________________________________
[in these blanks insert the names of all those required to give the oath
under O.C.G.A. § 36-91-21(e)]
_____________________________________________________________________________________
_____________________________________________________________________________________
(collectively, the “Individual Affiants”), and each of the Individual And Representative Affiant and the Individual
Affiants, after first being duly sworn, deposes and says that:
1. He, she or it, as applicable, has not directly or indirectly violated subsection (d) of the Official Code
of Georgia Annotated Section 36-91-21, which subsection provides as follows:
(d) Whenever a public works construction contract for any governmental entity subject to the
requirements of this chapter is to be let out by competitive sealed bid or proposal, no person, by himself
or herself or otherwise, shall prevent or attempt to prevent competition in such bidding or proposals by
any means whatever. No person who desires to procure such work for himself or herself or for another
shall prevent or endeavor to prevent anyone from making a bid or proposal therefor by any means
whatever, nor shall such person so desiring the work cause or induce another to withdraw a bid or
proposal for the work.
2. If the Offeror is a partnership, then the Individual and Representative Affiant, together with the
Individual Affiants, constitute all of the partners and any officer, agent or other person who may have
represented or acted for them in bidding or proposing for or procuring the contract for the DeKalb County Board
of Education Project No. N/A for Asbestos and Lead Base Paint Abatement Services (the “Project”).
1
3. If the Offeror is a corporation or other entity, then the Individual And Representative Affiant,
together with the Individual Affiants, constitute all officers, agents, or other persons who may have acted
for or represented the corporation or other entity in bidding for or procuring the contract for the Project.
Further, the Individual And Representative Affiant and the Individual Affiants sayeth not.
This _______ day of _______________, 2____
_____________________________________
[insert name of Offeror]
and ___________________________________________
[insert name of Individual And Representative Affiant]
By: ___________________________________, both individually and on behalf of Offeror as its
[signature]
_________________________________
[insert title]
Individual Affiants’ signatures and names:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
Sworn to and subscribed before me this ___ day of _______________, 2____.
Notary Public: _____________________ My commission expires: __/__/__.
(SEAL)
2
ATTACHMENT E: CONFLICT OF INTEREST DISCLOSURE AFFIDAVIT
I HEREBY CERTIFY, UNDER OATH, that
1. I (Printed Name), ______________________________________ am the (Title)
_________________________________________________ and I am the duly
authorized representative of the firm of (Firm Name) _______________________
_____________________________________________ (the “Firm”) for purposes
of this Affidavit, whose address is (Firm Address) _________________________
________________________, and I possess the legal authority to make this
Affidavit on behalf of myself and the Firm, as follows:
2. The following employee(s), officer(s) or agent(s) of the Firm (collectively, “Firm
Representative”) is/are related, by blood or marriage, to an employee, agent or Board
Member of the DeKalb County Board of Education (collectively, “Owner
Representative”), as indicated below:
Firm Representative Owner Representative Relation
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
3. Except as listed below under “EXCEPTIONS”, neither the Firm nor any Firm
Representative have any conflicts of interest, whether real or potential, due to
kinship, ownership, other clients, other contracts, interests, or otherwise concerning
the DeKalb County Board of Education, the Project or any Owner Representative:
EXCEPTIONS (fully disclose and completely explain)
[Continued on Next Page]
1
4. This disclosure is made without prior understanding, agreement, or connection with
any corporation, firm or person submitting a bid, proposal or qualification statement
for the same contract or project, and is in all respects without collusion or fraud.
Wherefore, the foregoing disclosure is fully complete and true, and may be relied upon
by the DeKalb County Board of Education:
Signature: ____________________________________________
Printed Name: ____________________________________________
Firm Name: ____________________________________________
Date: ____________________________________________
Sworn to and described before me this ________ day of _______________________
Personally known: ____________________________________________
OR Produced Identification: ____________________________________________
Type of Identification: ____________________________________________
Notary Public – State of ____________________________________________
My Commission Expires ____________________________________________
Affix Notary Seal Here:
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ATTACHMENT F: CONSENT TO RELEASE INFORMATION
The undersigned, having submitted a competitive sealed Proposal to the DeKalb County Board of Education in
respect of a local government entity public works construction project (or being a partner in a joint venture that
has submitted such Bid), hereby authorizes any person or entity having in its possession, custody or control any
information regarding the undersigned to fully disclose and make available such information to the DeKalb County
Board of Education, its agents, attorneys and other representatives.
This ___ day of _______________, 2_____.
_____________________________________________________
[Printed name of person or entity consenting to release of information]
By: ___________________________________
Printed name: ___________________________
Printed Title: ____________________________
ATTACHMENT G: VENDOR REFERENCE FORM
Offeror:
Project Name: RFP 20-752-030R – Asbestos and Lead Base Paint Abatement Services
Company Name:
Address, City, State, Zip Code:
Telephone Number: Fax Number:
Name of Contact Person: E-Mail Address:
References: Provide three references from agencies you have provided goods or services to in the past three
(3) years, at least one reference should be a public school system.
Reference #1
Organization Name: Telephone #
Contact Name: Email Address:
Scope of Work Provided:
Project Dollar Value: Present Contract Status: Contract Dates:
Reference #2
Organization Name: Telephone #
Contact Name: Email Address:
Scope of Work Provided:
Project Dollar Value: Present Contract Status: Contract Dates:
Page 1 of 2
Reference #3
Organization Name: Telephone #
Contact Name: Email Address:
Scope of Work Provided:
Project Dollar Value: Present Contract Status: Contract Dates:
Page 2 of 2
ATTACHMENT H: SUSPENSION AND DEBARMENT CERTIFICATION
By submitting this RFP, the offeror certifies that the proposing company and/or its principals have not been
suspended, excluded, disqualified, debarred, proposed for debarment, declared ineligible or voluntarily excluded
from participation in any transaction by any federal or state department or agency and that the offeror complies with
all applicable orders, rules and regulations related thereto.
Further, by submitting this RFP, the offeror certifies that all lower tier participating individuals and/or company(s)
and all respective principals of lower tier participants have not been suspended, excluded, disqualified, debarred,
proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction by any
federal or state department or agency and that the offeror complies with all applicable orders, rules and regulations
related thereto.
The certification placed herein is a material representation of fact upon which reliance will be placed as RFP
submissions are evaluated and any transaction is entered into. If it is later determined that the prospective offeror
has knowingly rendered an erroneous certification, the DCSD may pursue all available remedies, including but not
limited to suspension and/or debarment.
The prospective offeror shall provide immediate written notice to the DeKalb County School District Operations
Division Procurement Department if at any time the prospective offer learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
The prospective offeror agrees by submitting this form that, should the proposed transaction be entered into, the
prospective offeror shall not knowingly enter into any lower tier transaction with a person or entity that is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this transaction.
By signing and submitting this form, the offeror is providing the certification set out above.
Signature of Engaging Official: ______________________________________________ Date: _____________
(Offeror Company Name/Certifying Official Signature)
Service Contractor Fixed Price Proposal Project Name: Asbestos and Lead Base Paint Abatement
Services
DeKalb County Board of Education RFP No. 20-752-030R
Page 1 of 7 RFP Due Date: December 1, 2020
Attachment I – Service Contractor Fixed Price Proposal
Project Name: Asbestos and Lead Base Paint Abatement Services RFP No.: 20-752-030R
RFP Due Date: December 1, 2020
DeKalb County Board of Education
Sam A. Moss Service Center
1780 Montreal Road
Tucker, Georgia 30084
In compliance with your Advertisement for Sealed Proposals and the Request for
Proposal, the undersigned Contractor,
____________________________________________,
[legal name of Contractor]
____________________________________________
____________________________________________,
[address of Contractor]
____________________________________________,
[telephone number of Contractor]
____________________________________________,
[email address of Contractor]
having carefully examined the proposed form of Standard Form of Contract for Services (the
“Agreement” or the “Contract”) and the Owner’s standard forms and other Proposal Documents
included or referenced in the Request for Proposals, any Addenda thereto, and the Agreement
for Project: Asbestos and Lead Base Paint Abatement Services, proposes and agrees, if this
proposal is accepted, to enter into the Agreement with the Owner and to perform the Work
including all services, supervision, labor, equipment and material in conformance with the
Contract Documents, in the time and for the Contract Price set forth below, and submits the
following proposed Unit Price, Schedule and other matters set forth below:
1
Service Contractor Fixed Price Proposal Project Name: Asbestos and Lead Base Paint Abatement
Services
DeKalb County Board of Education RFP No. 20-752-030R
Page 2 of 7 RFP Due Date: December 1, 2020
Unless stated otherwise, unit prices to include labor, materials and
disposal cost. (Asbestos and Non-asbestos disposal cost)
DESCRIPTION UNIT OF
MEASURE
1 Georgia EPD notification fees. Vendor will add to final invoice EACH
in accordance with EPD fee schedule of $0.10 per SF/LF up to a
maximum of $1000.00.
Unit prices 2 - 42 include all labor, supplies, equipment, tools, ladders,
HEPA filtration machines, decon units, disposal cost.
2 Full containment of floors and walls up to ceiling heights of 12 feet Per square foot
3 Full containment of floors and walls with ceiling heights over 12 feet Per square foot
4 Exterior abatement prep work for horizontal / vertical surfaces Per square foot
5 Interior regulated work area prep for floor covering abatement Per square foot
6 Interior mini enclosure work area prep Per square foot
7 Glove bag area prep work, floors, decon unit, etc. (excluding glove bag Per square foot
cost)
8 Pipe insulation removal (Fittings or Straight)
a <6" diameter up to 12 feet high Per lineal foot
b >6" diameter up to 12 feet high Per lineal foot
c <6" diameter over 12 ft. high Per lineal foot
2
Service Contractor Fixed Price Proposal Project Name: Asbestos and Lead Base Paint Abatement
Services
DeKalb County Board of Education RFP No. 20-752-030R
Page 3 of 7 RFP Due Date: December 1, 2020
d >6" diameter over 12 ft. high Per lineal foot
e Glove bag only <6" diameter up to 12 ft. high (Includes Glove Bag) EACH
f Glove bag only >6" diameter up to 12 ft. high (Includes Glove Bag) EACH
g Glove bag only <6" diameter over 12 ft. high (Includes Glove Bag) EACH
h Glove bag only >6" diameter over 12 ft. high (Includes Glove Bag) EACH
9 Fire doors EACH
10 Vessel Jacket insulation (exterior of boilers and tanks) to include Per square foot
removal of metal jacket to access insulation.
11 Interior boiler component rope insulation, fire brick, gaskets etc.
a Removal of asbestos component Per cubic foot
b Disassembly of non-asbestos components Per cubic foot
12 Drywall /Joint compound removal to include removal of baseboard and Per square foot
if required door/window trim
13 Removal / bagging of batt / blown-in insulation concealed by sheet rock Per square foot
as non asbestos waste
14 Removal / bagging of batt / blown-in insulation concealed by sheetrock Per square foot
as asbestos waste
15 Non asbestos ceiling tile removal to access asbestos pipe insulation
a Remove and disposal (ceiling tile) as non asbestos waste Per square foot
b Removal and replacement of same ceiling tile by abatement contractor Per square foot
16 Complete removal of window units with asbestos glazing 20 feet high or Per square foot
less
3
Service Contractor Fixed Price Proposal Project Name: Asbestos and Lead Base Paint Abatement
Services
DeKalb County Board of Education RFP No. 20-752-030R
Page 4 of 7 RFP Due Date: December 1, 2020
17 Window/Door perimeter asbestos caulk where unit meets walls 20 feet Per lineal foot
high or less
18 Exterior soffit where roof is not removed. Up to 20 feet high. Per square foot
19 Exterior soffit where roof is not removed. Over 20 feet high. Per square foot
20 Fascia Panel removal up to 20 ft. off ground Per square foot
21 Fascia Panel removal 20 ft. off ground and higher Per square foot
22 1 or more layers of Asphalt shingles. Multi Layer, total area of roof Per square foot
multiplied by number of layers
23 a Removal of commercial built up roof per layer Per layer/Per
square foot
b Removal of commercial roof vapor barrier Per square foot
c Removal of commercial roof deck insulation Per square foot
24 Single Layer Asbestos Floor Tile and Mastic Per square foot
25 Floor Tile Adhesive Only (asbestos or non asbestos) Per square foot
26 Asbestos floor tile and asbestos mastic under carpet (tile stuck to Per square foot
carpet)
27 Carpet and asbestos floor mastic under carpet (carpet contaminated Per square foot
with mastic)
28 2 or more Layers Floor Tile and/or Sheet Flooring including Adhesives Per square foot
(area x layers)
29 Removal of non asbestos carpet (carpet not stuck to asbestos flooring) Per square foot
30 Non asbestos carpet removal over asbestos mastic per square foot
31 Non asbestos carpet removal and non asbestos mastic removal per square foot
4
Service Contractor Fixed Price Proposal Project Name: Asbestos and Lead Base Paint Abatement
Services
DeKalb County Board of Education RFP No. 20-752-030R
Page 5 of 7 RFP Due Date: December 1, 2020
32 Roof Flashing Per square foot
33 Plaster Walls Per square foot
34 Plaster Ceilings Per square foot
35 Wrap / cut and remove abandoned pipe with asbestos TSI, diameter up per lineal foot
to 6 inch
36 Sinks with black mastic coating each
37 Cement vent pipe removal per lineal foot
38 Re-Mobilization in event of General Contractor interfering with Per occurrence
abatement schedule
39 Spot Abatement utilizing 2 workers and 1 supervisor, project duration EACH
1/2 day or less. (5 hour shift) Includes Mobilization/de-mobilization and
labor. Unit prices applied as applicable.
40 Spot Abatement utilizing 2 workers and 1 supervisor, project duration EACH
less than 1 day but more than 1/2 day, (10 hour shift) Includes
Mobilization/de-mobilization / de-mobilization and labor. Unit prices
applied as applicable.
41 FEE STRUCTURE FOR ADDITIONAL ITEMS (Section 7.8) % discount
42 HOURLY RATE FOR ADDITIONAL SERVICES (Section 7.9) PER HOUR
43 Non asbestos trash removal/disposal per ton
5
Service Contractor Fixed Price Proposal Project Name: Asbestos and Lead Base Paint Abatement
Services
DeKalb County Board of Education RFP No. 20-752-030R
Page 6 of 7 RFP Due Date: December 1, 2020
44 The following labor unit prices are for projects that do not fit the unit
prices listed above, such as concrete block wall demolition to access
TSI or furniture moving to access floor tile for removal, and for other
work not listed above.
45 Supervisor PER HOUR
46 Foreman (include overhead and profit) PER HOUR
47 Worker (include overhead and profit) PER HOUR
The Contractor understands that the Owner reserves the right to reject any or all
Proposals, and to waive any technicalities and informalities.
The Contractor agrees that this Proposal may not be withdrawn for a period of ninety (90)
calendar days after the date and time fixed for receiving said Proposals.
The person signing this bid form must be legally authorized to bind the company.
Respectfully submitted,
______________________________________
[typed name of Contractor]
By: __________________________________[seal]
[signature]
__________________________________________
[typed name and title]
__________________________________________
[address of Contractor]
(_____)____________________________________
[business telephone number]
__________________________________________
[date of execution]
6
Service Contractor Fixed Price Proposal Project Name: Asbestos and Lead Base Paint Abatement
Services
DeKalb County Board of Education RFP No. 20-752-030R
Page 7 of 7 RFP Due Date: December 1, 2020
If the Contractor is a joint venture, please indicate by signing below.
Respectfully submitted ________________________________________________________,
[typed name of Joint Venture]
By: _________________________________
[typed name of Joint Venture partner]
By: __________________________________[seal]
[signature]
__________________________________________
[typed name and title]
__________________________________________
[address of Joint Venture partner]
(_____)____________________________________
[business telephone number]
__________________________________________
[date of execution]
By: __________________________________
[typed name of Joint Venture partner]
By: __________________________________[seal]
[signature]
__________________________________________
[typed name and title]
__________________________________________
[address of Joint Venture partner]
(_____)____________________________________
[business telephone number]
__________________________________________
[date of execution]
7
ATTACHMENT J: IMMIGRATION AND SECURITY CERTIFICATION
If you are providing service, performing work or delivering goods to the DeKalb County
Board of Education/DeKalb County School District including, but not limited to schools,
warehouses and central offices, the applicable Georgia Security and Immigration
Compliance documents found here must be completed, signed, notarized and submitted with
your bid/proposal. Failure to provide this document with your bid/proposal will result in the
disqualification of the bid/proposal.
1) Offeror/Bidder (the "Offeror") shall at all times comply with the Georgia Security and
Immigration Compliance Act, as amended, O.C.G.A. § 13-10-90 et. seq.
2) In order to insure compliance with the Immigration Reform and Control Act of 1986
(IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act, as amended by
the Illegal Immigration Reform Act of 2011, O.C.G.A. § 13-10-90 et. seq. (collectively the “Act”),
the Offeror MUST INITIAL the statement applicable to Offeror below:
(a) ________ (Initial here): Offeror declares under penalties of perjury that,
Offeror has registered at https://e-verify.uscis.gov/enroll/ to verify information of
all new employees in order to comply with the Act; is authorized to use and uses
the federal authorization program under the federal work authorization user
identification number issued on the date of authorization below; will continue to
use the authorization program throughout the contract period; Offeror further
warrants and agrees Offeror shall execute and return any and all affidavits required
by the Act and the rules and regulations issued by the Georgia Department of Labor
as set forth at Rule 300-10-1-.01 et. seq. [Offerors who initial (a) must attach
and return a signed, notarized Contractor Affidavit and Agreement with the
Contract if awarded];
or
(b) ________ (Initial here): Offeror warrants that he/she does not employ any
other persons, and he/she does not intend to hire any employees or to perform the
Contract. [Offerors who initial (b) must attach and return a signed, notarized
Affidavit of Exception with the Contract if awarded];
or
(c) _______ (Initial here) Offeror is an individual who is licensed pursuant
to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing
when such contract is for services to be rendered by such individual and thus
does not have to provide an affidavit.
3) _____ (Initial here) Offeror will not employ or contract with any subcontrator in
connection with a covered contract unless the subcontractor is registered, authorized
to use, and uses the federal work authorization program; and provides Offeror with all
affidavits required by the Act and the rules and regulations issued by the Georgia
Department of Labor as set forth at Rule 300-10-1-.01 et. seq.
4) _____(Initial here) Offeror agrees that, if Offeror employs or contracts with any sub-
contractor in connection with the covered contract under the Act and DOL Rules 300-10-
1-.01, et seq that Offeror will secure from each sub-contractor at the time of the contract
the sub-contractor’s name and address, the employee-number applicable to the sub-
contractor, the date the authorization to use the federal work authorization program was
Page 1 of 2
granted to sub-contractor; the subcontractor’s attestation of the subcontractor’s compliance
with the Act and Georgia Department of Labor Rule 300-10-1-.01, et seq.; and the
subcontractor’s agreement not to contract with sub-subcontractors unless the sub-
subcontractor is registered, authorized to use, and uses the federal work authorization
program; and provides subcontractor with all affidavits required by the Act and the rules
and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-
.01 et. seq.
5) ______(Initial here) Offeror agrees to provide the DeKalb County School District with
all affidavits of compliance as required by O.C.G.A. § 13-10-90 et seq. and Georgia
Department of Labor Rules 300-10-1-.01, et seq within five (5) business days of receipt.
_________________________________ ______________________________
Signature Date
____________________________________ _______________________________
EEV/Basic Pilot Program Date of Authorization
User Identification Number
Firm Name: __________________________________________________________
Street/Mailing Address: ________________________________________________
City, State, Zip Code: __________________________________________________
Telephone Number: ___________________________________________________
Email Address: _______________________________________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
Notary Public
My Commission Expires:
Page 2 of 2
ATTACHMENT K: PROPOSAL DELIVERY LABEL
DELIVER TO:
DeKalb County Board of Education
Attn: Belinda Quillet, Procurement Manager
Sam A. Moss Service Center
1780 Montreal Road
Tucker, Georgia 30084
SEALED PROPOSAL – DO NOT OPEN
(affix to package)
RFP No: 20-752-030R
RFP Title: Asbestos Abatement Services
Due Date/Time: December 1, 2020, no later than 2:00 PM
Submitted by:
Vendor Name:
Address:
ATTACHMENT L: NO SUBMITTAL RESPONSE FORM
RFP Number: 20-752-030R DCSD Project No.: Not Applicable
Title: Asbestos and Lead Base Paint Abatement Services
If your company will not be submitting a proposal in response to this Request for Proposal, please complete this form and
return or fax, prior to the RFP due date established within to:
DeKalb County Board of Education (the “Board”)
Sam A. Moss Service Center - Procurement Services
Attention: Belinda Quillet, Procurement Manager
1780 Montreal Road
Tucker, Georgia 30084-6705
Fax (678) 676-1475
This information will assist Procurement Services in the preparation of future RFPs.
Company Name: ______________________________________________________________
Contact: ____________________________________________________________________
Address: ____________________________________________________________________
Telephone: _________________________________ Fax: ____________________________
Email: _______________________________________________________________________
Please check reason for a “no submittal.”
_____ Specifications ‘too tight,” geared toward one brand or manufacturer (explain below)
_____ Insufficient time to respond
_____ Specifications unclear (explain below)
_____ We do not offer this service or an equivalent
_____ Our schedule does not permit us to perform
_____ Unable to meet specifications
_____ Unable to meet bond requirements
_____ Unable to hold prices respondent throughout the term of the contract period
_____ Unable to meet insurance requirements
_____ Other________________________________________________________________
Explanation: __________________________________________________________________
____________________________________________________________________________
If submitting this form, only this form needs to be returned.
Owner’s Criteria and Narrative Scope of Work
Asbestos and Lead Based Paint Abatement Services
A. Asbestos Abatement Specifications
1. All ACM generated from the site must be properly deposited in a NESHAP landfill.
2. Asbestos shipment records should include date, quantity of material delivered, signature of authorized landfill
representative and name of waste transporter.
3. Vendor is responsible for meeting all notification and requirements set by the Environmental Protection Agency (EPA),
Occupational Safety and Health Administration (OSHA), and/or Environmental Protection Division (State of Georgia).
4. When ACM removal is in progress, the vendor shall:
a. Adequately wet all ACM exposed during cutting or disjoining operations and/or during stripping using the "Wet
Method" procedures
b. Contain ACM in leak-tight wrapping;
c. All ACM removal both friable and non-friable, Class I, II, & III must be conducted in a regulated area, (under full
containment and negative pressure);
5. Work area shall be prepared by vendor for a final air clearance. Clearance testing will be performed by a third party to a
level no less than 0.01 F/cc using Phased Contrast Microscopy (PCM) and 70 structures/mm using Transmission Electron
Microscopic (TEM) Analysis.
6. Costs for the original clearance testing will not be part of this proposal however the vendor is responsible for any necessary
re-testing brought about by failure of the original clearance test.
7. All critical barriers and negative air must be maintained until permission is given by DCSD project managers and owners
representatives.
8. Regulatory Compliance. The vendor shall comply with the requirements, policies and practices specified by:
a. 40 CFR Part 61 National Emissions for Hazardous Air Pollutants (NESHAP);
b. 29 CFR 1926.1101-OSHA Construction Industry Asbestos Standard;
c. Any and all other applicable federal, state and local regulations.
B. Lead-Based Paint (LBP) Abatement Specifications
1. All LBP debris from the abatement activities must be generated from the site must be properly deposited in a construction
and demolition landfill accepting residential lead-based paint waste.
2. Records should include date, quantity of material delivered, signature of authorized landfill representative and name of
waste transporter.
3. Prior to the LBP Abatement process, the vendor shall:
a. Conduct a confirmatory paint test to confirm the presence of LBP. Vendor shall utilize EPA approved X-ray
fluorescence (XRF) testing standards.
b. Provide a written action plan for the LBP abatement and/or interim controls.
4. All critical barriers and negative air must be maintained until permission is given by DCSD project managers and owners
representatives.
5. When LBP Abatement is in progress, the vendor shall conduct appropriate air monitoring procedures to prevent dust and
debris from leaving work area.
6. Work area shall be prepared by vendor for a final air clearance.
7. Clearance testing will be performed by a third party however the vendor is responsible for any necessary re-testing brought
about by failure of the original clearance test.
Owner’s Criteria and Narrative Scope of Work Page 1 of 2
Asbestos and Lead Base Paint Abatement Services – RFP No. 20-752-030R Appendix A
8. Regulatory Compliance. The vendor shall comply with the requirements, policies and practices specified by:
a. EPA's Toxic Substances Control Act (TSCA), Residential Lead-Based Paint Hazard Reduction Act of 1992 (Title
X), Clean Air Act (CAA), Clean Water Act (CWA), Safe Drinking Water Act (SDW A), Resource Conservation and
Recovery Act (RCRA), and Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA)
among others.
b. Any and all other applicable federal, state and local regulations.
Owner’s Criteria and Narrative Scope of Work Page 2 of 2
Asbestos and Lead Base Paint Abatement Services – RFP No. 20-752-030R Appendix A
APPENDIX E
STANDARD FORM OF CONTRACT
FOR SERVICES
(NON-STATE CAPITAL OUTLAY PROJECTS)
BETWEEN THE
DEKALB COUNTY SCHOOL DISTRICT
AND THE SERVICE CONTRACTOR
Service Contractor:
Project Name: Asbestos and Lead Base Paint Abatement Services
Address:
RFP No.: 20-752-030R________________________________
Description Abestos and Lead Base Paint Abatement Services
____
Cost Code:
DeKalb Standard Form of Contract for Services Non-Sate Capital Outlay Projects (Revised 6.30.2015)
CONTRACT FOR SERVICES
The contract for services, which includes this agreement and the below referenced
documents attached as Exhibits (the "Contract") is made and entered into by and between the
DeKalb County School District (the "Owner") and Service Contractor (the "Service Contractor").
The term of this Contract begins on the date executed by the last party to execute below (effective
date).
The performance period for the Agreement is one (1) year from the effective date. In
addition to the base period of one (1) year, there are four (4) one-year optional renewal terms
(each a "Renewal Term") to be exercised at the sole discretion and approval of the DeKalb County
School District. Additionally, as required by O.C.G.A. § 20-2-506, this Contract shall terminate
absolutely and without further obligation on the part of DeKalb County School District at the close
of the calendar year in which it was executed and at the close of each succeeding calendar year
for which it may be renewed, but shall be automatically renewed for each subsequent calendar
year during the term unless DeKalb County School District terminates the agreement by providing
Service Contractor with thirty (30) days advance notice of termination prior to the end of the
calendar year, subject to the other termination methods available to the owner herein.
The Contract Documents consist of:
a. This agreement (Contract for Services);
b. Request for Proposal (RFP) No. 20-752-030R (Exhibit A);
c. The Service Contractor's Proposal to the above-numbered RFP, including
pricing, and any applicable Scope of Services and any applicable Payment and
Payment Terms Schedule attached except that objections or amendments by
a Service Contractor that have not been explicitly accepted by DeKalb County
School District in writing in this agreement shall not be included in the Contract
Documents or this agreement and shall be given no weight or consideration;
(Exhibit B);
d. Board Directive Signed by the Superintendent and dated
(Exhibit C); and
e. Notice of Award dated _________ (Exhibit D).
This agreement together with the aforementioned documents collectively forms the Contract. All
prior and contemporaneous negotiations and agreements between the parties on the matters
contained in this Agreement are expressly merged into and superseded by this Agreement.
DeKalb County School District shall not be bound by any additional terms and conditions,
including but not limited to, terms and conditions related to any provided service or good,
limitations of the Service Contractor's liability or any other third party's liability, limitation of
warranties, packaging, invoices, service catalog, brochure, technical data sheet, electronic
disclosures, electronic agreements, or other document which attempts to impose any conditions
at variance with or in addition to the terms and conditions of this Contract.
Any inconsistency or conflict among the specific provisions of this agreement and the other
Contract Documents shall be resolved as follows:
a. First, by giving preference to the specific provisions of this agreement;
b. Second, by giving preference to the specific provisions of the RFP attached
2
hereto as Exhibit A;
c. Third, by giving preference to the specific provisions of Service Contractor’s
Proposal, including pricing and any applicable Scope of Services and any
applicable Payment and Payment Terms Schedule attached hereto as Exhibit
B, except that objections or amendments by a Service Contractor that have
not been explicitly accepted by DeKalb County School District in writing in this
shall not be included in the Contract Documents or this agreement and shall
be given no weight or consideration.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements
stated herein, and for other good and valuable consideration, the sufficiency of which is hereby
acknowledged, the Owner and the Service Contractor agree:
ARTICLE 1
PARTIES TO THE CONTRACT
The Owner’s address and its contact person are:
DeKalb County Board of Education
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084
Attention: Noel Maloof, Deputy Chief Operations Officer
Phone: 678-676-1376
Fax: 678-676-1475
The Service Contractor’s address and its contact person are:
Attention:
Phone:
Fax:
ARTICLE 2
PROGRAM AND SCOPE OF SERVICES
2.1 The Service Contractor shall provide Services, as hereinafter particularly
described below, on the Program:
2.2 The Service Contractor represents to Owner that individuals that the Service
Contractor shall utilize to fulfill and complete this Contract possess expertise in the following
3
disciplines and possess the following accreditations or other credentials, if any:
____________________________________________________________________________
2.3 The Service Contractor shall provide the Owner the following Services with
respect to the Program:
____________________________________________________________________________
2.4 As part of its Services, the Service Contractor shall produce for and/or deliver to
the Owner the following tangible products, goods or deliverables (ex.: reports, plans, financial
estimates, parts, equipment, etc.:
____________________________________________________________________________
____________________________________________________________________________
ARTICLE 3
SCHEDULE
3.1 Service Start Date:
Incremental Service Date(s):_______________________
Final Service Date or Completion Date:
ARTICLE 4
COMPENSATION
4.1 Compensation under this Contract shall be pursuant to the terms specified in
Exhibit “A.”
ARTICLE 5
WORKING RELATIONSHIP
5.1 The Service Contractor will function in cooperation with the Owner’s designated
representative, which is set forth in Article 1 of this Contract. The Service Contractor will consult
with the Owner’s representative before finalizing recommendations or taking action at Program
milestones or other key decision points. The Service Contractor shall fully cooperate with the
Owner and, if applicable, the Owner’s representative or designee. Such cooperation shall include,
without limitation, providing any requested information to the Owner’s representative and
advising, meeting with, consulting with, and coordinating with the Owner’s representative.
5.2 The Owner shall have the right, at its sole discretion, to demand and require the
Service Contractor to remove any employee or subcontractor working for the Service Contractor
on the Program and to replace the employee or subcontractor without cost or liability to the Owner.
5.3 For purposes of safety and otherwise, the Service Contractor, at all times, shall
ensure its ability to thoroughly and clearly communicate, in any and all necessary languages, with
the Owner representative and with the Service Contractor’s employees, agents, representatives,
4
and subcontractors. The Service Contractor agrees to employ one or more supervisory-level
personnel capable of thoroughly and clearly communicating, in any and all necessary languages,
with the Owner’s representative and with the Service Contractor’s employees, agents,
representatives, and subcontractors, and that such supervisory-level and language-capable
personnel shall be stationed at and assigned to the location(s) or site(s) where, and at all times
when, any and all work or services under this Contract shall be performed.
5.4 The Service Contractor shall ensure that any and all electronic devices,
computers, software, hardware, equipment and other similar and related items that are utilized by
the Service Contractor, or any entity or person under the Service Contractor’s supervision or
control, do not harm, or allow harm, to the Owner’s computers, systems, networks, and
technology. The Service Contractor shall take any and all measures possible to protect the
Owner’s computers, systems, networks, and technology from viruses and other malicious codes.
ARTICLE 6
INVOICING AND CONTRACT PRICE
6.1 All invoices shall be as set forth in Exhibit “A.”
6.2 Contract Price. The Owner shall pay, and the Contractor shall accept, as full and
complete payment for the Contractor's timely performance of its obligations hereunder the fixed
price of ___________________________________ Dollars ($__________). The price set forth
in this Paragraph 6.2 shall constitute the Contract Price, which shall not be modified except where
evidence acceptable to DCSD of changed market conditions and indices is produced. Any such
proposed price escalation /de-escalation must be presented in writing with substantiating proof to
DCSD a minimum of ninety (90) days prior to taking effect.
ARTICLE 7
CANCELLATION OR TERMINATION BY OWNER
7.1 The Owner reserves the right to cancel or terminate this Contract with notice in
writing to the Service Contractor. In the event of cancellation or termination, the Owner shall pay
to the Service Contractor all compensation earned for actual services rendered.
7.2 Within three (3) business days of such cancellation or termination, the Service
Contractor shall (i) comply with the requirements of all of the items identified in Paragraphs 10.1,
10.2, and 10.3, below. Under no circumstances shall the Service Contractor assert any lien or
other claim over or relating to any such documents, material, data and information.
7.3 The Owner may, without cause, order the Service Contractor in writing to
suspend, delay or interrupt the work or services covered by this Contract, in whole or in part, for
such period of time as the Owner may determine.
ARTICLE 8
INDEPENDENT CONTRACTOR
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8.1 The Service Contractor and its employees shall perform as an independent
contractor and not an employee or representative of the Owner. The Service Contractor retains
sole and exclusive liability for all contributions, taxes or payments required to be made on account
of the Service Contractor’s employees under federal or state income tax laws, unemployment and
workers’ compensation acts, social security acts, and all other legislation requiring employer
contributions or withholdings.
8.2 The Service Contractor shall maintain strict discipline among all personnel
employed at any Program site, and no person under the influence of drugs or alcohol shall be
allowed on the property of the Owner, nor shall any person employed on any Program site have
in his or her possession any drugs, alcohol or firearms. Unprofessional conduct, including but not
limited to horseplay, wrestling, and fighting, shall not be permitted or allowed. No employee,
subcontractor or representative of the Service Contractor shall use any tobacco product while at
any Program site, on any property owned by Owner or at any function or event sponsored by or
held on behalf of Owner.
ARTICLE 9
DUTIES, OBLIGATIONS AND RESPONSIBILITIES OF THE CONTRACTOR
9.1 Generally. In addition to any and all other duties, obligations and responsibilities
of the Contractor set forth in this Contract, the Contractor shall have and perform the following
duties, obligations and responsibilities to the Owner:
9.1.1 A criminal background check must be performed on all contractors,
consultants, subcontractors, volunteers and vendors (hereinafter jointly referred to as
"Individuals") who provide services on DCSD premises, supervise services on DCSD premises,
or has contact with students. These Individuals shall undergo the same criminal background
check, within the last 365 days, as required by DCSD employees. Such background checks will
be performed by DCSD at the expense of the Individual at a cost of $45.00 per individual.
Additionally, any charges against the Individual, may be deemed unacceptable in DCSD’s sole
discretion regardless of whether dismissed, expunged, sealed, removed from the record, treated
as a “first offender” or dead docketed. Upon receipt and evaluation of DCSD’s background check
results, DCSD may demand that the Individual have no contact with DCSD students or parents,
or provide services to DCSD premises. Any failure of the contractor to obtain a criminal records
background check through DCSD, as stated herein, may result in termination of any resulting
contract between contractor and DCSD.
ARTICLE 10
RESPONSIBILITY FOR SERVICES
10.1 In the performance of this Contract, the Service Contractor warrants that it shall
consistently render its best efforts and shall exercise that degree of skill and care which others
would exercise in like circumstances and that its Services will be performed without errors or
omissions.
10.2 If Services performed by the Service Contractor fail to meet the standards set
forth in Paragraph 10.1, the Owner may elect to have the Service Contractor re-perform, or cause
to be re-performed, at no cost to the Owner any of the Services which fail to meet said standards
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where: (i) such failure appears during the performance of the Service Contractor’s Services or
within one year from the date of completion of the Service Contractor’s Services, and (ii) the Owner
notifies Service Contractor of any such failure within sixty (60) days of the time that the failure
becomes apparent. This Paragraph 10.2 shall not be interpreted to limit the right of the Owner to
pursue and obtain any and all other remedies against the Service Contractor at law or in equity.
10.3 Service Contractor warranties that any goods to be produced to or delivered to
Owner during the course and scope of work for this Program will be of merchantable quality, free
from defects in materials and workmanship.
10.4 The Owner acknowledges that the Service Contractor shall be entitled to rely on
the accuracy and currency of information supplied by the Owner or by any of the Owner’s
contractors or consultants, or available from generally accepted reputable sources.
10.5 OWNER MAKES NO OTHER WARRANTIES, EXPRESS OR IMPLIED.
ARTICLE 11
OWNERSHIP OF WORK PRODUCT
11.1 Any reports, recommendations, estimates, specifications, drawings, technical
data, sketches, computer software, and all other information developed, created, procured or
requested by the Service Contractor in connection with its performance under this Contract (the
“Information”) shall be the property of the Owner. In entering into this Contract, the Service
Contractor hereby transfers to the Owner all right, title, and interest, including the copyright, in
and to the Information.
11.2 Any reports, recommendations, estimates, specification, drawings, technical
data, sketches, computer software, and all other information developed by equipment vendors or
other third parties that relate to the Program shall be the property of the Owner. This provision
shall not act to transfer rights of owners of standard software or specification packages for which
copyright is retained by the developer.
11.3 All original technical data, evaluations, reports and other work product of the
Service Contractor shall be delivered to the Owner upon the completion, cancellation or
termination of Services under this Contract within three (3) business days of such completion,
cancellation or termination. The Service Contractor may retain one (1) copy of all documents
produced by the Contractor for its permanent file.
ARTICLE 12
ACCOUNTING AND RECORDS
12.1 The Service Contractor shall maintain a system of accounting and record keeping
for all Services. Further, the Service Contractor will allow the Owner’s inspection of necessary
supporting receipts and documentation for audit purposes for a period of six (6) years after
completion of Services provided under this Contract.
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ARTICLE 13
COMPLIANCE WITH LAWS
13.1 The Service Contractor shall comply with all federal, state and local laws,
regulations, ordinances, and DeKalb County Board of Education policies that are in any way
applicable to the performance of its Services under this Contract including but not limited to laws
governing health, safety, the protection or preservation of the environment, and occupational
licensing.
ARTICLE 14
EQUAL EMPLOYMENT OPPORTUNITY
14.1 The Service Contractor will not discriminate against any worker, employee or
applicant for employment because of race, color, religion, sex, national origin, age, citizenship
status, veteran status, sexual orientation or handicap. The Service Contractor will take affirmative
action to ensure that applicants are employed, and that workers are treated during employment,
without regard to their race, color, religion, sex, national origin, age, citizenship status, veteran
status, sexual orientation or handicap. Such action shall include, but not be limited to the
following: employment, upgrading, demotion, or transfer, recruitment, or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship.
ARTICLE 15
CONTINGENCY FEES
15.1 The Service Contractor represents that it has not employed and shall not employ
any person other than its own principals and employees to solicit this Contract or any contract
with the Owner, and that it has not and shall not pay any person other than its own principals and
employees any fee, commission, percentage, gift or other consideration contingent upon or
resulting from the award or making of this Contract or any other contract with the Owner.
ARTICLE 16
SUBCONTRACTORS
16.1 Service Contractor shall manage all work and Services performed under this
Contract. Upon the Owner’s prior written consent, the Service Contractor may subcontract all or
part of the Services to be provided. In such event, the rights and obligations of the Service
Contractor and the Owner will not be diminished.
16.2 All of the Service Contractor’s Subcontractors shall be directly responsible to
Service Contractor and shall be under the Service Contractor’s direct supervision. The Service
Contractor shall be as fully responsible and accountable to the Owner for the acts and omissions
of its Subcontractors and of persons either directly or indirectly employed by Subcontractors in
the performance of Services under this Contract as the Service Contractor is for the acts and
omissions of persons it directly employs. Other than the Owner being a third-party beneficiary to
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any agreement between the Service Contractor and its Subcontractors, no other contractual
relationship between Owner and any subcontractor is created by any provision contained in this
Contract.
16.3 If the Service Contractor utilizes Subcontractor(s) with respect to this Contract,
then the Service Contractor will require Subcontractor(s) to comply with all terms and conditions
of this Contract including, but not limited to the insurance requirements. The Contractor shall
require all Subcontractors to supply a certificate of insurance as required herein before the
Subcontractor commences any work.
ARTICLE 17
SUCCESSORS AND ASSIGNS
The Service Contractor shall not assign its rights hereunder, excepting its right to payment,
nor shall it delegate any of its duties hereunder without the written consent of the Owner. Subject
to the provisions of the immediately preceding sentence, each party hereto binds itself, its
successors, assigns and legal representatives to the other and to the successors, assigns and
legal representatives of such other party.
ARTICLE 18
INSURANCE
18.1 The Service Contractor and all Subcontractors shall maintain insurance in the
types and coverage amounts shown below, which insurance shall provide coverage for Service
Contractor during the term of this Contract. On the date the Service Contractor signs this
Contract, the Service Contractor shall provide the Owner with (i) an endorsement from the insurer
naming the DeKalb County School District and The DeKalb County Board of Education as an
additional insured under the liability policies and (ii) certificate(s) verifying that these insurance
coverages and limits are in force. Additional certificates of insurance shall be provided whenever
individual policies are renewed (or replaced) on their anniversary date and at such other times as
the Owner requests.
18.2 The insurance requirements of this Contract are:
Type of Insurance Coverage Limits
Worker’s Compensation $1,000,000
Comprehensive General Liability $2,000,000 annual aggregate
Including Contractual Liability $1,000,000 per occurrence
Bodily Injury and Property Damage
Comprehensive General Liability $2,000,000 annual aggregate
Bodily Injury and Property Damage $1,000,000 per occurrence
Covering Owned, Hired and Non-Owned Autos
Contractors Pollution Liability and/or $2,000,000 annual aggregate
Asbestos Pollution Liability and/or
Errors and Omissions
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18.3 The Service Contractor waives all rights, including rights of subrogation, against
the Owner and its respective directors, officers, partners, Board Members, officials, agents,
insurers, subcontractors, consultants and employees for damages covered by any type of
insurance during and after the completion of the Work.
ARTICLE 19
TERMINATION FOR CAUSE
19.1 Either party hereto may terminate this Contract upon giving seven (7) days written
notice to the other party in the event that such other party substantially fails to perform its material
obligations set forth herein.
ARTICLE 20
INDEMNIFICATION
20.1 The Service Contractor agrees to hold harmless and indemnify the Owner, its
Board, officers, employees and representatives from and against any and all liability, claims,
actions, causes of action, losses, damages, demands, suits, judgments, costs and expenses
arising out of bodily injury (including death) to persons, damage to property, including, but not
limited to, any and all costs, expenses, legal fees and liabilities, incurred in and about
investigation, defense or prosecution thereof, to the extent caused in whole or in part by a
negligent act, error or omission of the Service Contractor or any subcontractor(s), or as a result of
defective Services under this Contract.
ARTICLE 21
CONTRACT ADMINISTRATION
21.1 The Owner and the Service Contractor have each appointed certain individuals
whose names and phone numbers appear in Article 1 to be their respective representatives in the
administration and performance of this Contract. The Owner’s representative shall have no power
or authority to change this Contract or to execute or agree to any change orders. The Owner may
change its representative or declare a designee by written notice to the Service Contractor.
21.2 To be binding against the Owner, and as a condition precedent thereto, any
addition, deletion or modification to the terms of this Contract must be in writing and signed by
the Owner. The Service Contractor acknowledges that the Owner does not, and will not be
deemed to, waive this condition precedent under any circumstances.
21.3 Failure of the Owner or the Service Contractor to insist in any one or more
instances on performance of any of the terms and conditions of this Contract, or to exercise any
right or privilege contained in this Contract, or the waiver of any breach of the terms and conditions
of this Contract, shall not be considered as creating or constituting a waiver of any such terms,
conditions, rights or privileges, and the same shall continue and remain in force and effect.
10
21.4 The Service Contractor and the Owner will adhere to all applicable health and
safety laws, rules and regulations including Occupational Safety and Health Administration’s
(“OSHA”) Rules and Regulations effective at the time the work was performed.
21.5 This Contract shall be governed by the laws of the State of Georgia.
ARTICLE 22
FORCE MAJEURE
22.1 The Service Contractor will not be responsible or liable in any way for delay or
failure to perform its obligations under this Contract during any period which performance is
prevented or hindered by conditions reasonably beyond its control, acts of God, fire, flood, and
other unusually adverse weather conditions, war, embargo, explosions, riots, laws, rules,
regulations and order of any governmental authority.
ARTICLE 23
CAPTIONS
23.1 The headings in this Contract are for the convenience of the parties hereto and
shall in no way affect the construction or interpretation of this Contract or any part hereof.
ARTICLE 24
ENTIRE AGREEMENT
24.1 This Contract constitutes the entire and exclusive agreement between the parties
with reference to the Program and supersedes any and all prior communications, discussions,
negotiations, understandings, or agreements. This Contract may be amended only by a writing
signed by both the Owner and the Service Contractor.
ARTICLE 25
MISCELLANEOUS
25.1 Unless otherwise expressly provided to the contrary in this Contract, the term”
day” shall mean calendar day.
25.2 Any claim, dispute or other matter in question arising out of or related to this
Contract shall be subject to mediation as a condition precedent to the institution of legal or
equitable proceedings by either party. If such matter relates to or is the subject of a lien arising
out of the Service Contractor’s services, the Service Contractor may proceed in accordance with
applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by
mediation. The Owner and Service Contractor shall endeavor to resolve claims, disputes and
other matters in question between them by mediation which, unless the parties mutually agree
otherwise, shall be in accordance with the Construction Industry Mediation Rules of the American
Arbitration Association currently in effect. Request for mediation shall be filed in writing with the
other party to this Contract and with the American Arbitration Association. The request may be
made concurrently with the filing of a civil action but, in such event, mediation shall proceed in
advance of legal or equitable proceedings, which may be stayed pending mediation for a period
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of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or
a court order. The parties shall share the mediator’s fee and any filing fees equally. The
mediation shall be held in the place where the Program is located, unless another location is
mutually agreed upon. Subject to the express approval of the DeKalb County Board of Education,
agreements reached in mediation shall be enforceable as settlement agreements in any court
having jurisdiction thereof.
25.3 The exclusive venue for any civil action arising out of or related to this
Agreement shall be in the federal, superior, or state courts of DeKalb County, Georgia.
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IN WITNESS WHEREOF, the Owner and the Service Contractor, intending to be legally bound
and each acting through persons duly authorized, have placed their signatures on duplicate
original copies of this Contract.
OWNER: SERVICE CONTRACTOR:
DEKALB COUNTY BOARD OF EDUCATION
[Typed Name]
By: By:
[Signature] [Signature] [SEAL]
Mr. Marshall Orson, Chairman
[Printed Name, Title] [Printed Name]
By:
[Signature] [Printed Title]
Mrs. Cheryl Watson-Harris
[Printed Name]
Superintendent ______
[Printed Title] [Printed Address]
1701 Mountain Industrial Blvd
Stone Mountain, GA 30083
[Printed Address]
__________________________________ __________________________________
[Date of Execution] [Date of Execution]
Noel Maloof, Deputy Chief Operations Officer
13
EXHIBIT “A”
14
EXHIBIT “B”
15
EXHIBIT “C”
16
EXHIBIT “D”
17
EXHIBIT “E”
CONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned Contractor verifies its compliance with
O.C.G.A. 13-10-91, and attests under oath that:
(1) the individual, firm, or corporation (“Contractor”) which is contracting with the
DeKalb County Board of Education has registered with, is authorized to use, uses, and will
continue throughout the contract term to use and participate in, a federal work authorization
program [any of the electronic verification of work authorization programs operated by the
United States Department of Homeland Security or any equivalent federal work authorization
program operated by the United States Department of Homeland Security to verify information
of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA),
P.L. 99-603], in accordance with the applicability provisions and deadlines established in
O.C.G.A. 13-10-91, as amended. As of the effective date of O.C.G.A. 13-10-91, the applicable
federal work authorization program is the “EEV/Basic Pilot Program” operated by the U. S.
Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security,
in conjunction with the Social Security Administration (SSA).
(2) Contractor’s correct user identification number and date of authorization is set
forth herein below.
(3) Contractor agrees that the Contractor will not employ or contract with any
subcontractor(s) in connection with the physical performance of services pursuant to this
contract with the DeKalb County Board of Education, unless at the time of the contract said
subcontractor:
(a) is registered with and participates in the federal work authorization
program;
(b) provides Contractor with a duly executed, notarized affidavit with the
same affirmations, agreements, and information as contained herein and in
such form as required under applicable law; and
(c) agrees to provide Contractor with notice of receipt and a copy of every sub-
subcontractor Affidavit or other applicable verification procured by subcontractor
at the time of contract with the sub-subcontractor(s) within five (5) business days
after receiving the said Affidavit or verification.
Contractor agrees to maintain records of such compliance and to provide notice of receipt
and a copy of each such subcontractor Affidavit or other permissible verification to the DeKalb
County Board of Education at the time the subcontractor(s) is retained to perform such service or
within five (5) days after receiving the said Affidavit or verification, whichever first occurs.
18
(4) Contractor further agrees to and shall provide DeKalb County Board of Education
with copies of all other affidavits or other applicable verification received by Contractor (i.e.: sub-
subcontractor affidavits and all other lower tiered affidavits) within five (5) days of receipt.
__________________________________________ _______________________________
EEV/Basic Pilot Program User Identification Number Date of Authorization
If an applicable Federal work authorization program as described above is used, other than the
EV/Basic Pilot Program, please identify the program.
Company Name / Contractor Name Date
BY: Signature of Authorized Officer or Agent Date
Title of Authorized Officer or Agent of Contractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
Notary Public
My Commission Expires:
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EXHIBIT “F”
SUBCONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned subcontractor verifies its
compliance with O.C.G.A. 13-10-91, and attests under oath that:
(1) the undersigned individual, firm or corporation (“Subcontractor”) is engaged in
the physical performance of services under a contract with (name
of Contractor), which has a contract with the DeKalb County Board of Education.
(2) Subcontractor has registered with, is authorized to use, uses, and will continue
throughout the contract term to use and participate in, a federal work authorization program [any
of the electronic verification of work authorization programs operated by the United States
Department of Homeland Security or any equivalent federal work authorization program operated
by the United States Department of Homeland Security to verify information of newly hired
employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603],
in accordance with the applicability provisions and deadlines established in O.C.G.A. 13-10-
91. As of the effective date of O.C.G.A. 13-10-91, the applicable federal work authorization
program is the “EEV/Basic Pilot Program” operated by the U. S. Citizenship and Immigration
Services Bureau of the U.S. Department of Homeland Security, in conjunction with the Social
Security Administration (SSA).
(3) Subcontractor’s correct user identification number and date of authorization is set
forth herein below.
(4) Subcontractor agrees that the Subcontractor will not employ or contract with any sub-
subcontractor(s) in connection with the physical performance of services pursuant to this
subcontract or the contract with the DeKalb County Board of Education, unless said sub-
subcontractor:
(a) is registered with and participates in the federal work authorization
program;
(b) provides Subcontractor with a duly executed, notarized affidavit
with the same affirmations, agreements, and information as contained herein
and in such form as required under applicable law; and
(c) agrees to provide Subcontractor with notice of receipt and a copy of
every sub-subcontractor Affidavit or other permissible verification procured by sub-
subcontractor at the time the sub-subcontractor(s) is retained to perform such
service or within five (5) days after receiving the said Affidavit or verification,
whichever first occurs.
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Subcontractor agrees to maintain records of such compliance and to provide notice of receipt
and a copy of each such sub-subcontractor Affidavit or other applicable verification to the
Contractor at the time the sub-subcontractor(s) is retained to perform such service or within five
(5) days after receiving the said Affidavit or verification, whichever first occurs.
EEV/Basic Pilot Program User Identification Number Date of Authorization
If an applicable Federal work authorization program as described above is used, other than the
EEV/Basic Pilot Program, please identify the program.
BY: Authorized Officer or Agent Date
_________________________________________
(Subcontractor Name)
Title of Authorized Officer or Agent of Subcontractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_____ DAY OF _____________________, 20____
Notary Public
My Commission Expires:
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EXHIBIT “G”
AFFIDAVIT OF EXEMPTION
(Under O.C.G.A. § 13-10-91(b)(1))
The undersigned, in connection with a proposed contract or subcontract with the DeKalb County
School District for the physical performance of service in the State of Georgia (the “Contract”),
hereby affirms and certifies under penalties of perjury that:
(a) I am exempt under Title 26 or Title 43
(b) If at any time hereafter I determine that I no longer qualify as exempt under Title 26 or Title
43, then I will:
(i.) immediately notify the School District in writing; and
(ii.) register with, participate in and use, a federal work authorization program operated
by the United States Department of Homeland Security or any equivalent federal
work authorization program operated by the United States Department of Homeland
Security to verify information of newly hired employees, pursuant to the Immigration
Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the
applicability provisions and deadlines established in O.C.G.A. 13-10-91, as
amended; and
(iii.) Provide the School District with all affidavits required by O.C.G.A. § 13-10-90 et seq.
and Georgia Department of Labor Rule 300-10-1-.02, 300-10-1-.03, 300-10-1-.07
and 300-10-1-.08.
____________________________/
Signature Printed Name Title
By signing above, you are certifying that the representations made herein are true and correct.
Firm Name:
_________________________________________________________________________________
Street/Mailing Address:
City, State, Zip Code:
Telephone Number: / email: ________________________________
Sworn to and subscribed before me this ________ day of , 20
Notary Public
My Commission Expires:
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APPENDIX F: SUBCONTRACTOR AFFIDAVIT OF NONCOLLUSION
STATE OF ___________________
COUNTY OF _________________
______________________________, being first duly sworn, deposes and says that:
(1) He or she is _____________________________________ of
[Owner, partner, officer, representative, or agent]
____________________________________________, hereinafter referred to as the “Subcontractor”;
(2) He or she is fully informed respecting the preparation and contents of the Subcontractor’s
Bid/Proposal submitted by the Subcontractor to __________________________, the Contractor for certain
work in connection with providing Asbestos and Lead Base Paint Abatement Services.
(3) Such Subcontractor’s Bid/Proposal is genuine and is not a collusive or sham Bid/Proposal;
(4) Neither the Subcontractor nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or
agreed, directly or indirectly with any other Bidder/Offeror, firm or person to submit a collusive or sham
Bid/Proposal in connection with such Contract or to refrain from submitting a Bid/Proposal in connection
with such Contract or has in any manner, directly or indirectly, sought by unlawful agreement or connivance
with any other Bidder/Offeror, firm or person to fix the price or prices in said Subcontractor’s Bid/Proposal,
or to secure through collusion, conspiracy, connivance or unlawful agreement any advantage against the
DeKalb County Board of Education or any person interested in the proposed Contract; and
(5) The price or prices quoted in the Subcontractor’s Bid/Proposal are fair and proper and are
not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder/Offeror
or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.
Signed: _______________________________
Title: _________________________________
(SEAL)
Subscribed and Sworn to before me this ___ day of _______________, 2_____.
Notary Public: _____________________ My commission expires: __/__/__.