Agenda Item
c. Approval of Annual Subscription for Microsoft A5 and Copilot Licenses with Dell (Not to exceed $1,464,502.76)
Summary: Presented by: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology
Request: It is requested that the Board of Education approve the annual subscription for Microsoft A5 Licenses and Copilot Licenses from Dell for a total cost not to exceed $1,464,502.76.
Why: The purpose of this agenda item is to support the Division of Information and Instructional Technology (DIIT) and district leadership in ongoing efforts to provide secure, modern, and efficient digital tools that enhance teaching, learning, and administrative operations. The Microsoft A5 License ensures the confidentiality, integrity, and availability of district technology resources while delivering up-to-date productivity applications, collaboration platforms, and advanced security protections for students and staff. The Microsoft Copilot License extends these capabilities by integrating advanced AI features into Microsoft 365 applications, enabling administrative staff to work more efficiently through automated content creation, data analysis, and task management.
Details: The Microsoft A5 License provides the DeKalb County School District with comprehensive productivity tools, collaboration platforms, cloud storage, advanced security, and licensing benefits to all students and staff. This annual subscription is essential for sustaining district operations, enhancing instructional capabilities, and securing digital resources.
Purchasing Microsoft A5 and Copilot provides DCSD with advanced security, productivity, and AI-powered tools that keep our environment agile, secure, and equipped to support both instructional and administrative needs. This investment reinforces the district’s commitment to leveraging technology for student success, staff efficiency, and organizational excellence.
Key Services (A5 Licenses):
● Enables the district to upgrade to the latest versions of Microsoft Office 365 for Education.
● Includes Office 365 applications: Word, Excel, PowerPoint, OneNote, Outlook, Access, Publisher, and Visio.
● Provides additional tools and services such as Unlimited OneDrive Storage, Microsoft Teams, Microsoft Forms, Power Apps, Power Automate, SharePoint, Microsoft Defender, and Active Directory for Single Sign-On (SSO).
● Allows all DeKalb County School District students and staff to install Microsoft Office on multiple personal devices at no additional cost.
● Supports hybrid learning (face-to-face and remote) with endpoint/email protection and audio/video capabilities.
● Currently supports over 100,000 district devices running Office 365
Key Services (Copilot Licenses):
● Document Drafting & Editing Assistance
● Meeting Summaries & Action Items
● Email Summarization & Drafting
● Data Analysis & Visualization
● Presentation Creation
● Task Automation
● Research Assistance
● Content Personalization
●Template Creation
Financial impact: $1,464,502.76, General Funds, 100.1000.553200.00011.7600.9990.0308.070.0000
Contact: Dr. Kermit Belcher, Chief Information Officer, Division of Information & Instructional Technology, 678-676-1274.
Effective: December 2026
Status: Approved by the Office of Legal Affairs
Dell Customer Communication - Confidential #
Rex Collins
Customer: DEKALB COUNTY SCHOOL SYSTEM Software Account Manager
Contact: Jamal Northington Dell EMC | Partner Software Sales
Customer # : 599549 Quote Number: 82925DSD work +1 512-200-2657
Phone: Quote Expires: 8/29/2025 rex_collins@dell.com
Email: jamal_northington@dekalbschoolsga.org
Date of Issue: 8/28/2025
Current EES enrollment 64232270 - End date 2027-12-31. BUDGETARY-ONLY QUOTE.
Mfg# Product Description Qty Unit Price Ext. Price
AAD-38400 M365 A5 Unified Edu Sub Per User - Level C 12791 $96.10 $ 1,229,215.10
AAD-38405 M365 A5 Unified Edu Sub Student Use Benefit Per User 120000 $0.00 $ -
RQL-00001 M365 Apps Enterprise Devices Edu Sub Add-on 250000 $0.00 $ -
7HS-00001 Project Online Essentials Edu Sub Per User 114 $0.00 $ -
7MA-00001 Project Plan 3 Edu Sub Per User 10 $62.14 $ 621.40
7NQ-00302 SQL Server Standard Core ALng LSA 2L 16 $325.47 $ 5,207.52
9EA-00039 Win Server DC Core ALng LSA 2L 262 $41.88 $ 10,972.56
9EM-00265 Win Server Standard Core ALng LSA 16L 80 $52.78 $ 4,222.40
7JQ-00341 SQL Server Enterprise Core ALng LSA 2L 112 $1,248.12 $ 139,789.44
EP2-00538 M365 Copilot Edu Sub Add-on 150 $321.04 $ 48,156.00
ZXI-00009 Teams Premium Edu Sub Per User 50 $20.71 $ 1,035.50
SEK-00001 Power Apps Premium Edu Sub Per User 12 $90.87 $ 1,090.44
I21-00001 Power Apps Plan Ltd Entitlement Edu 300 $45.43 $ 13,629.00
TKQ-00001 Power Apps Portal Login T2 Edu Sub Add-on 100 Logins 10 $795.10 $ 7,951.00
SFK-00001 Power Automate Flow Edu Sub Min 5 Licenses 5 $454.32 $ 2,271.60
Dell Customer Communication - Confidential #
SFQ-00001 Power Automate Edu Sub Per User 5 $68.16 $ 340.80
Total Amount Due: $ 1,464,502.76
Grand Total (USD) $ 1,464,502.76
Notes : Georgia State Software Contract 99999-SPD-SPD0000060-0006
Annual Price quoted.
Quote prepared by: Rex Collins