Agenda Item
3. FIRST READ: Amendment to the Bylaws & Policies: Board Policy: CN: Administrative Records
Summary: Presented by: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services
Request: It is requested that the Board of Education accepts the proposed revisions to Board Policy CN: Administrative Records to lay on the table at the October 6, 2025, Board Meeting for stakeholder feedback until October 21, 2025, and be considered for adoption at a future Board Meeting.
Why: These policy revisions are being proposed for language updates and to include a training requirement
Details: Board Policy CN: Administrative Records. The proposed policy includes a training requirement and include supporting regulations to address Open Records Requests and document maintenance processes. The district’s records retention schedule is also a supporting exhibit. The Board Policy Committee reviewed and proposed revisions and recommended placement of this policy on today’s agenda.
Financial impact: No Financial Impact
Contact: Mrs. Marissa Key, Executive Director of Employee Relations, Division of Legal Services, 678.676.0105
Effective: Upon Board Approval
Status: Attorney Approval Not Required
Board Policy Manual
DeKalb County School District
Board Policy CN: Administrative Records Status: DRAFT
Original Adopted Date: 09/11/2000 | Last Revised Date: 09/11/2000 | Last Reviewed Date:
09/16/2025
CLEAN VERSION
To ensure proper maintenance of and access to DeKalb County School District records in accordance
with the district’s record retention schedule, the Georgia Records Act, state and federal law.
A records management system will be established and maintained to control all records created by
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the DeKalb County School District in accordance with Georgia’s Record Retention Schedule. Staff
will receive annual training on the record retention process.
The Superintendent or designee will develop administrative procedures and guidelines to support
requests for public records and a records management system.
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