Agenda Item
iii. Contract Award ~ RFP 26-702 ~ Facility Maintenance and Repair Services ~ ALL N ONE Security Services, Inc., Brown Electrical Services, CapCon LLC, CGS LLC, Continental Engineering & Construction Inc., Jewel of the South Inc., Mann Mechanical Services, and Vector of Norcross (Not to exceed $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFP 26-702-Facility Maintenance and Repair Services, on an as-needed basis, in the not to exceed amount of $3,000,000 to:
All N One Security Services, Inc.
Brown Electrical Services
CapCon LLC
CGS LLC
Continental Engineering & Construction Inc.
Jewel of the South Inc.
Mann Mechanical Services
Vector of Norcross
Why: Approval of the contract award will retain qualified contractors to provide facility maintenance and repair services supporting the operational needs of the DeKalb County School District (DCSD). These services ensure that school facilities remain safe, functional, and properly maintained for students, staff, and the community. Awarding this solicitation to a pool of vendors allows DCSD to distribute projects efficiently, mitigate risk, and secure competitive pricing while maintaining operational flexibility across the district.
Details: The approval of this award will allow the Facilities Department to provide timely and professional maintenance and repairs districtwide. Services include general building repairs, plumbing services, electrical services, HVAC support services, roofing and gutter maintenance, interior/exterior painting, seasonal snow and ice management, emergency response services, site work and minor construction*.
*Will be less than $100k per project/site*
The Request for Proposal (“RFP”) was issued and posted to Ionwave on July 17, 2025.
The solicitation was advertised in the Champion newspaper on July 17, 2025, and July 24, 2025, and posted to the DCSD website. Electronic notifications were distributed to vendors through the State of Georgia Procurement Registry, DCSD Vendor Bid List and Ionwave.
Eleven (11) proposals were received and eight (8) were deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the proposals received as the most responsive bidders meeting the requirements and criteria set forth in the solicitation documents. Based on the evaluation committee, the following companies were recommended for award:
All N One Security Services, Inc.
Brown Electrical Services
CapCon LLC
CGS LLC
Continental Engineering & Construction Inc.
Jewel of the South Inc.
Mann Mechanical Services
Vector of Norcross
Multiple awards were deemed in the best interest of DCSD to ensure timely and efficient delivery of facility maintenance and repair services across the district.
Financial impact: The total contract amount for Facility Maintenance and Repair Services shall not exceed $3,000,000 allocated from the General Fund Budget, Deferred Maintenance:
100.2600.543013.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
RFP 26-702 - Facility Maintenance and Repair Services
Contract Award
Scope:
Approval of the contract award for RFP 26-702 ~ Facility Maintenance and
Repair Services will allow the Facilities Department to provide timely and
professional maintenance and repairs districtwide from qualified, experienced,
licensed vendors.
Additional information regarding the maintenance services can be found in
the following documents:
• RFP 26-702 Facility Maintenance and Repair Services – Scope of
Work
Contract/Renewal Term:
The contract award is for an initial one (1) year term, and may contain four (4), one
(1) year options to renew subject to Board approval on an annual basis. The
contract will begin upon Dekalb County Board of Education (“the Board”) approval
and a subsequent fully executed contract.
Solicitation Process:
RFP 26-702 (“Request for Proposal”) was issued to IonWave, July 17, 2025. The
solicitation was advertised in the Champion newspaper July 17, 2025, and July 24,
2025, and posted to the DCSD website. Electronic notification was sent to 12 vendors
from the DCSD Vendor Bid List, 538 vendors through the State of Georgia
Procurement Registry and 237 vendors through IonWave.
Responses were received on August 21, 2025. Eleven (11) Proposals were received
and eight (8) were deemed responsive to the requirements of the solicitation.
Based on the review and evaluation of the eight (8) responsive bids received, they
were recommended as the most responsive bidders meeting the requirements and
criteria set forth in the solicitation documents and will be responsible for providing
Facility Maintenance and Repair Services districtwide.
Award Process
The Board is requested to approve the contract award of RFP 26-702 Facility
Maintenance and Repair Services, not to exceed $10,000,000 to:
• All N One Security Services, Inc.
• Brown Electrical Services
• CapCon LLC
• CGS LLC
• Continental Engineering & Construction Inc.
• Jewel of the South Inc.
• Mann Mechanical Services
• Vector of Norcross