Agenda Item
i. Contract ~ Cooperative Agreement ~ The Interlocal Purchasing System (TIPS) Contract No. 230301 ~ National Public Seating Agreement (NPS) ~ Nisewonger Audio Visuals ~ Authorized Distributor ~ Renewal #1 of 4 (Not to exceed $2,255,000) ~ Updated 10.2.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the renewal of cooperative agreement Contract No. 230301 between The Interlocking Purchasing System (TIPS) and National Public Seating (NPS), where the authorized distributor, Nisewonger Audio Visuals, will serve as the provider for the purchase of cafeteria tables for a not to exceed amount of $2,255,000.
Why: Approval of the renewal of the TIPS cooperative agreement with NPS and Nisewonger Audio Visuals as the authorized distributor, will allow for the purchase of cafeteria tables to replace damaged and outdated cafeteria tables for schools throughout DeKalb County School District (“DCSD”).
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
Details: The Division of Operations is requesting approval of the use of the TIPS Cooperative Agreement Contract No. 230301 with National Public Seating (NPS), and their exclusive dealer, Nisewonger Audio Visuals, to provide cafeteria furniture at 72 schools replacing outdated and damaged cafeteria furniture.
On March 2, 2023, The Interlocal Purchasing System (TIPS) issued a solicitation for Furniture, Furnishings, and Services. National Public Seating was one of multiple vendors awarded Contract No. 230301, Furniture, Furnishings, and Related Services, effective May 31, 2023, through May 31, 2028, a five (5) year contract with one (1) optional renewal.
Pursuant to Board Policy DJE C.3(c), Exceptions to Competitive Selection, the Purchasing Department is authorized to make purchases through contracts formally solicited and obtained by the State of Georgia and through "inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale".
Use of this cooperative agreement increases economies of scale, resulting in efficiencies in volume discount pricing.
Financial impact: The total contract amount not to exceed $2,255,000 for cafeteria tables and furniture will be allocated from General Operations funds code 100.2600.561500.00011.7620.9990.8010.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer; Division of Operations, 678.676.1475
Mr. Keith Singleton, Director; Business Services Department, Division of Operations, 678.676.1422
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
CHRONOLOGY OF THE AGENDA ITEM
Cooperative Contract - Renewal –
TIPS Contract #230301~ National Public Seating (NPS) –
Nisewonger Audio Visuals (Authorized Distributor)
Renewal #1 of 4
Scope:
Approval of Contract Renewal - Cooperative Agreement – The Interlocal Purchasing
System (TIPS) Contract # 230301- Furniture, Furnishings, and Related Services –
National Public Seating (NPS) with Nisewonger Audio Visuals as Authorized
Distributor – Purchase of Cafeteria furniture.
Additional information regarding Schools targeted for replacement cafeteria tables
can be found in the following document:
• Proposed List of Schools to be furnished (42)
Contract Term:
The TIPS Contract # 230301 is a five-year (5) contract with a one (1) year option
to renew. DCSD requests renewal of the cooperative agreement with National
Public Seating (NPS), as awardee, and Nisewonger Audio Visuals as the Authorized
Distributor to purchase the cafeteria furniture.
DCSD requests renewal of the cooperative agreement for one (1) year
through May 31, 2026, upon Board of Education approval. This is renewal
one of four (#1 of 4).
Solicitation and Award Process:
On March 2, 2023, The Interlocking Purchasing System (TIPS) issued a solicitation
for Furniture, Furnishings, and Services. National Public Seating was one of
multiple vendors awarded Contract No. 230301 effective May 31, 2023, through
May 31, 2028.
Pursuant to Board Policy DJE C3(c), Exceptions to Competitive Selection, the
Purchasing Department is authorized to make purchases through contracts formally
solicited and obtained by the State of Georgia and through "inter-governmental and
educational cooperatives, alliances, and consortiums to achieve cost savings and
administrative efficiencies based on economies of scale.