Capital Program and Facilities Update (Superintendent's Report October 2025)

CAPITAL IMPROVEMENT & FACILITIES
       OCTOBER 6, 2025
   SUPERINTENDENT’S REPORT
   LONG RANGE FACILITIES PLAN
FA C I L I T I E S P L A N N I N G
  TIMELINE – PLANNING PROCESS / SAP PROCESS

Activity                June      July   August   September   October   November   December   January
Facility Condition
Assessments
Educational
Adequacy
Assessments
Enrollment
Projections
Dashboard
Development
Student Assignment
Process Support
Options
Development
Recommendations
Development
Board Engagement



              HPMLEADERSHIP.COM




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                           DATA POINTS

• Enrollment
• Capacity
• Utilization
• Condition
• Educational Adequacy
• Comprehensive
  Dashboard




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                   ADEQUACY SCORES
  What is an Adequacy Score?

               Adequacy Score
               A measure of how well a facility aligns with desired standards by school type. This
               comparative metric reflects the best a campus can be within its constraints. It
               includes factors such as undersized or missing spaces, improper FF&E (furniture,
               fixtures, and equipment), missing or outdated technology, and undersized or
               missing site features (e.g., bus loop, drop-off lane, site acreage).




  How is it used in the Planning Process?
  • It is a consistent metric that is used to compare a consistent to
    each other.
  • This shows “The Best” a building can be without major
    construction.
  • It is one of many metrics that are used in the planning process.

     HPMLEADERSHIP.COM




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                                 FCA SCORES
  What is an FCA Score?

              FCA Score (Facility Condition Assessment Score)
              A measure of the physical condition of each building. It is based on the cost of
              identified physical deficiencies compared to the cost of replacing the building at
              the same square footage. This includes items such as HVAC systems, roofing,
              sitework, electrical, plumbing, etc. A score of 100 represents a new building with
              no identified deficiencies.


  How is it used in the Planning Process?
  • It is a consistent metric that is used to compare campuses to each
    other. It is planning-level data used to develop recommendations
    for specific projects. Identified future projects will require a more
    detailed scope study.
  • It is based on current and projected deficiency costs that are
    considered as recommendations are developed for each facility.
  • It is one of many metrics that are used in the planning process.
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CURRENT & UPCOMING PROJECTS
C A P I TA L I M P R O V E M E N T S
   UPCOMING IMPROVEMENT PROJECTS
• The project team is working on the assessment process and recommendation strategy for
  the 2026 Summer projects.
• The HPM planning team has increased the pace of regular meetings with DCSD staff to
  include SAP support and planning.
• Construction progress remains on time and within budget for the major projects, including
  New Sequoyah MS and HS, Cross Keys HS, and Dresden ES.
• The Operations team and Procurement continue to advance several significant
  procurements, including:
    o Security Vestibules Group 3
    o Security Vestibules Group 5
    o Wynbrooke Elementary School Security Vestibule and Gym HVAC
    o Miller Grove HS Facade Repair and Replacement
    o Elevator Cab Modernization
    o Fernbank Science Center Planetarium HVAC
    o Sagamore Hills Roof




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    CAPITAL PROGRAMS REPORT
F I N A N C I A L S TAT E M E N T S
            REPORTING TERMINOLOGY

  Glossary of Meanings:

     ▪Revenue = Total money collected over a designated time
     ▪Commitment = Total Encumbrance(s) plus Total Expense(s)
      ▪Encumbrance = Unpaid amount remaining on contract(s)
      ▪Expenses = Actual funds paid against contract(s)




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            CAPITAL PROGRAM FINANCIAL STATEMENT
                       AUGUST 31, 2025




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            CAPITAL PROGRAM FINANCIAL STATEMENT
                       AUGUST 31, 2025




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            CAPITAL PROGRAM FINANCIAL STATEMENT
                       AUGUST 31, 2025




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            CAPITAL PROGRAM FINANCIAL STATEMENT
                       AUGUST 31, 2025




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            CAPITAL PROGRAM FINANCIAL STATEMENT
                       AUGUST 31, 2025




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            CAPITAL PROGRAM FINANCIAL STATEMENT
                       AUGUST 31, 2025




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            CAPITAL PROGRAM FINANCIAL STATEMENT
                       AUGUST 31, 2025




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            CAPITAL PROGRAM FINANCIAL STATEMENT
                       AUGUST 31, 2025




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    THANK YOU
QUESTIONS & COMMENTS