Agenda Item
i. E-SPLOST V ~ Capital Improvement Project ~ Contract ~ Guaranteed Maximum Price (GMP) ~ Equipment Purchase for Project # 36335 ~ Kingsley Elementary School HVAC System Replacement and Renovations ~ Evergreen Construction, Inc. (Not to exceed $1,581,100)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Equipment Purchase Guaranteed Maximum Price (GMP), not to exceed $1,581,100 for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations.
Why: Approval of the Guaranteed Maximum Price (GMP) with Evergreen Construction for the Equipment Purchase is necessary for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations. There are currently extended lead times on shipping equipment. For the project to remain on schedule, all equipment for the HVAC renovation project must be ordered for construction completion by Summer 2026.
Details: On May 12, 2025, the Board approved the award of a Construction Manager at Risk (“CMAR”) contract to Evergreen Construction for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations.
Pursuant to that agreement, the Design Professional (SSOE | Stevens & Wilkinson), Construction Manager (Evergreen), Program Manager (HPM), and DCSD Operations collaborated on an equipment order and equipment GMP in the best interest of the DeKalb County School District.
This action establishes the Equipment Purchase GMP for all the Work set forth in the attached “Exhibit M” for Kingsley ES.
Financial impact: The total contract amount for these services will be allocated from the E-SPLOST V Capital Improvement Project #36335 -Kingsley Elementary School HVAC System Replacement and Renovations budget in the not to exceed amount of $1,581,100. Cost Code: SP5FACCON.36335.GENCONTR
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Hans Williams, Director. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Activity Name Original Start Finish 2025 2026 2027
Duration
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb
Kingsley Elementary School Procurement 278 14-Aug-25 A 01-Jun-26
Preconstruction 50 14-Aug-25 A 16-Oct-25
Construction Documents 0 14-Aug-25 A Construction Documents
Early Release GMP 14 28-Aug-25 10-Sep-25 Early Release GMP
Subcontractor Bidding 28 29-Aug-25 25-Sep-25 Subcontractor Bidding
GMP Preparation 7 26-Sep-25 02-Oct-25 GMP Preparation
GMP Review & Approval 14 03-Oct-25 16-Oct-25 GMP Review & Approval
DCSD Board Meetings 82 10-Sep-25 01-Dec-25
Deadline for October Board Meeting 0 10-Sep-25* Deadline for October Board Meeting
October School Board Meeting 0 06-Oct-25* October School Board Meeting
Early Release GMP Execution 57 06-Oct-25 01-Dec-25 Early Release GMP Execution
November School Board Meeting 0 10-Nov-25* November School Board Meeting
Material Procurement 239 06-Oct-25 01-Jun-26
Electrical Components 239 06-Oct-25 01-Jun-26
Electrical Switchgear Submittals 2 06-Oct-25 07-Oct-25 Electrical Switchgear Submittals
Switchgear Review & Approvals 14 08-Oct-25 21-Oct-25 Switchgear Review & Approvals
Switchgear Fabrication & Delivery 182 02-Dec-25 01-Jun-26 Switchgear Fabrication & Delivery
Release Switchgear for Fabrication 0 02-Dec-25 Release Switchgear for Fabrication
HVAC Equipment 197 06-Oct-25 20-Apr-26
ERU/DOA Submittal Preparation 14 06-Oct-25 19-Oct-25 ERU/DOA Submittal Preparation
WSHP Submittal Preparation 14 06-Oct-25 19-Oct-25 WSHP Submittal Preparation
RTU Submittal Preparation 14 06-Oct-25 19-Oct-25 RTU Submittal Preparation
Pumps Submittal Preparation 14 06-Oct-25 19-Oct-25 Pumps Submittal Preparation
Cooling Tower Submittal Preparation 14 06-Oct-25 19-Oct-25 Cooling Tower Submittal Preparation
ERU/DOA Submittal Review & Approval 14 20-Oct-25 02-Nov-25 ERU/DOA Submittal Review & Approval
WSHP Submittal Review & Approval 14 20-Oct-25 02-Nov-25 WSHP Submittal Review & Approval
RTU Submittal Review & Approval 14 20-Oct-25 02-Nov-25 RTU Submittal Review & Approval
Pumps Submittal Review & Approval 14 20-Oct-25 02-Nov-25 Pumps Submittal Review & Approval
Cooling Tower Submittal Review & Approval 14 20-Oct-25 02-Nov-25 Cooling Tower Submittal Review & Approval
RTU Fabrication & Delivery 56 03-Nov-25 28-Dec-25 RTU Fabrication & Delivery
Pumps Fabrication & Delivery 70 03-Nov-25 11-Jan-26 Pumps Fabrication & Delivery
Cooling Tower Fabrication & Delivery 70 03-Nov-25 11-Jan-26 Cooling Tower Fabrication & Delivery
ERU/DOA Fabrication & Delivery 140 02-Dec-25 20-Apr-26 ERU/DOA Fabrication & Delivery
WSHP Fabrication & Delivery 126 02-Dec-25 06-Apr-26 WSHP Fabrication & Delivery
Release Long Lead HVAC Equipment for Fabrication 0 02-Dec-25 Release Long Lead HVAC Equipment for Fabrication
Kingsley Elementary School 8/28/25
Preconstruction & Procurement Schedule Page 1 of 1