Agenda Item
i. E-SPLOST V ~ Capital Improvement Project ~ Contract ~ Guaranteed Maximum Price (GMP) ~ Equipment Purchase for Project # 36335 ~ Kingsley Elementary School HVAC System Replacement and Renovations ~ Evergreen Construction, Inc. (Not to exceed $1,581,100)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the Equipment Purchase Guaranteed Maximum Price (GMP), not to exceed $1,581,100 for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations.
Why: Approval of the Guaranteed Maximum Price (GMP) with Evergreen Construction for the Equipment Purchase is necessary for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations. There are currently extended lead times on shipping equipment. For the project to remain on schedule, all equipment for the HVAC renovation project must be ordered for construction completion by Summer 2026.
Details: On May 12, 2025, the Board approved the award of a Construction Manager at Risk (“CMAR”) contract to Evergreen Construction for the Capital Improvement Project #36335 - Kingsley Elementary School HVAC System Replacement and Renovations.
Pursuant to that agreement, the Design Professional (SSOE | Stevens & Wilkinson), Construction Manager (Evergreen), Program Manager (HPM), and DCSD Operations collaborated on an equipment order and equipment GMP in the best interest of the DeKalb County School District.
This action establishes the Equipment Purchase GMP for all the Work set forth in the attached “Exhibit M” for Kingsley ES.
Financial impact: The total contract amount for these services will be allocated from the E-SPLOST V Capital Improvement Project #36335 -Kingsley Elementary School HVAC System Replacement and Renovations budget in the not to exceed amount of $1,581,100. Cost Code: SP5FACCON.36335.GENCONTR
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Hans Williams, Director. Planning & E-SPLOST Programming, Division of Operations, 678-676-1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Boulevard
Stone Mountain, GA 30083
_____________________________________________________________________________________
MEMORANDUM
TO: Mr. Erick Hofstetter, Chief Operating Officer
Division of Operations
FROM: Dr. Devon Q. Horton, Superintendent
Office of the Superintendent
DATE: May 12, 2025
RE: E-SPLOST V Project ~ Contract Award ~ CM@Risk -RFQu No. 25-752-005 ~ Kingsley Elementary
School HVAC System Replacement and Renovations ~ Evergreen Construction, Inc. ~ Pre-
Construction Phase Fee (Not to exceed $100,000)
At its business meeting on Monday, May 12, 2025, the DeKalb Board of Education approved the award of RFQu No.
25-752-005 for Construction Management Services (“CM@Risk”) for the Kingsley Elementary School HVAC
System Replacement and Renovations project to Evergreen Construction.
Additionally, it requested that the Board approve a not-to-exceed amount of $100,000 for the Pre-Construction
Phase Fee associated with this contract. Additional packages will be presented to the Board for approval as
indicated below:
Early release package tentatively presented in Summer 2025.
Final Guaranteed Maximum Price (GMP) will be presented in Fall 2025.
Additional sub-packages may be presented to the Board for approval as needed.
Please take the appropriate action to affect this directive of the Board.
DQH:cm
c: Ms. Carla Smith, Executive Director, Vendor Services, Division of Finance
Ms. Latrice Brown-Shropshire, Purchasing Assistant, Division of Finance