Agenda Item
viii. Contract ~ Cooperative Agreement ~ Sourcewell – State of GA #GA-ST01-040820-FHP ~ F.H. Paschen, S.N. Nielsen ~ Miller Grove High School Wing Wall Demolition (Not to exceed $138,576)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the use of the Sourcewell -State of GA contract IFB# GA-040820-FHP Cooperative Agreement contract between DeKalb County School District (“DCSD”) and F.H. Paschen, S.N. Nielsen who will serve as a provider of demolition services for the Miller Grove High School wing wall demolition project, for a not to exceed amount of $138,576.
Why: Approval of the use of the Cooperative Agreement through the Sourcewell - State of GA- -IQCC (Indefinite Quantity Construction Contract) where F.H. Paschen, S.N. Nielsen through Sourcewell will provide demolition services for the Miller Grove High School wing wall demolition project to prevent further deterioration of this architectural feature.
By utilizing this agreement, DCSD will have access to the fixed pricing that has been competitively solicited and awarded and leverage the buying power of Cooperative Agreements, resulting in increased economies of scale and efficiencies regarding reduced installation cost and administrative oversight.
Details: The Division of Operations is requesting approval to use the Sourcewell Cooperative Agreement - State of GA- Sourcewell -IQCC (Indefinite Quantity Construction Contract) GA-ST01-040820-FHP where F.H. Paschen, S.N. Nielsen will provide demolition services for the Miller Grove High School wing wall demolition project.
The wing wall architectural feature at Miller Grove HS is beginning to deteriorate and has been blocked off for safety reasons. The demolition of the wing wall is needed to prevent continued deterioration of this architectural feature.
This demolition is intended to be the beginning of a capital improvement project for the repair and replacement of the facade at Miller Grove HS funded by the Local Capital Improvement Fund (Fund 300); Project 10630. Miller Grove HS Facade Repair and Replacement.
On February 24, 2020, Sourcewell issued IFB GA -040820, a public solicitation for an Indefinite Quantity Construction Contract (IQCC), from which vendor, F.H. Paschen, S.N. Nielsen and Associates, LLC, was awarded a contract based on their proposal’s response to the IFB.
The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used.
F.H. Paschen, S.N. Nielsen and Associates, LLC, is located at 1371 Southland Cir., NW, Atlanta, GA
Financial impact: The total budget not to exceed $138,576 for this project will be funded from the Local Capital Project Fund (Fund 300) Project 10630 -Miller Grove HS Façade Repair and Replacement.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1465
Mr. Hans G. Williams, Director of Planning & CIP Programming, Division of Operations, 678.676.1588
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
Scope of Work
DCSD – Miller Grove HS – Wing Wall Demolition
2645 DeKalb Medical Pkwy, Lithonia, GA 30058
July 1st, 2025
Summary Scope
Three options for the Demolition of the wingwall and covering the termination point for watertight
conditions
Detailed Scope of Work
The Contractor shall furnish the materials, equipment, labor, and supervision to provide and install the
work as described below.
Option 1: Base Quote (Original Plan)
Demo existing wingwall section at the school’s primary entrance.
o Includes steel beam, column, and concrete pedestal
Demo stucco and the termination point, including metal framing and wall sheathing
Furnish and install new hard stucco at the termination point
o Includes metal studs and sheathing.
Note: The color and texture of the new hard coat stucco will closely match the existing finish, though an
exact match is not guaranteed.
Demo existing footing to allow for new concrete sidewalk. The new concrete sidewalk finish is
to match the existing sidewalk. Includes rebar for new concrete
Furnish and install temporary fencing as needed for safety
Option 2: Leave Concrete Pedestal
Demo existing wingwall section at the school’s primary entrance.
o Includes steel beam and column.
Demo stucco and the termination point, including metal framing and wall sheathing
Furnish and install new hard stucco at the termination point
o Includes metal studs and sheathing.
Note: The color and texture of the new hard coat stucco will closely match the existing finish, though an
exact match is not guaranteed.
Demo existing footing to allow for new concrete sidewalks. The new concrete sidewalk finish is
to match the existing sidewalk. Includes rebar for new concrete
Furnish and install temporary fencing as needed for safety
Option 3: Leave Concrete Pedestal, Steel Beams & Steel Columns
Demo stucco and the termination point, including metal framing and wall sheathing
Furnish and install new hard stucco at the termination point
o Includes metal studs and sheathing.
Note: The color and texture of the new hard coat stucco will closely match the existing finish, though an
exact match is not guaranteed.
Demo existing footing to allow for new concrete sidewalks. The new concrete sidewalk finish is
to match the existing sidewalk. Includes rebar for new concrete
Furnish and install temporary fencing as needed for safety
Clarifications
Permits for demolition are not included in this scope.
Details that Apply to All Work Areas:
1. Contractor shall utilize the latest issue of the NJPA Specifications for all work.
2. Submittals are to be provided to the Owner as part of the submittal process prior to installation by the
contractor.
3. Maintain clean work areas at all times. Remove and dispose of all demolished materials and
construction debris. Site must be cleaned every day at the completion of work. Contractor shall take
extra precautions to pick up all debris, nails and fasteners from the ground and all surrounding area
and finishing with magnetic pickup to ensure safety and cleanliness.
4. All measurements and quantities supplied in this scope of work are approximate in nature and are
supplied as a convenience for the contractor. The contractor is responsible for field verification of all
measurements and quantities.
5. Contractor shall verify all new and existing conditions and dimensions at job site prior to the proposed
process start of construction, and during construction.
6. The Contractor shall perform all work, make all deliveries and have access to work areas between 7:30
A.M. and 5:00 P.M. Monday through Friday and, upon written permission of the Owner, may make
deliveries and have access to work areas at any hour of any day, but shall bear without any
contribution from the Owner, any extra expense and responsibility for doing so, including, without
limitation, its own overtime expense. Contractor shall coordinate inspections as required.
7. Parking will be made available for the Contractor by the Owner and the Contractor shall coordinate all
parking with the Owner prior to beginning work.
8. Contractor shall obtain approvals in advance for all lay down and storage areas.
9. All salvageable materials remain the property of the Owner.
10. Contractor shall coordinate inspections as required.
11. The Contractor shall keep at the site one copy of all drawings and specifications in good order with all
addenda and change orders noted thereon and available to the owner & Architect and to his
representative(s).
12. Prior to any shutdown of any system (electrical, mechanical, etc.), Contractor shall supply, not less
than five (5) working days’ notice to the Architect with a copy to the Owner. No shutdown of any
system shall occur until the Contractor has received permission from the Owner in writing.
13. Contractor is responsible for protection of all surfaces including those not in the scope of work from
construction dust, debris or damage during construction up until final acceptance. The methods of
protection including plastic, paper, sealing doors or windows, etc.
14. Final clean up and disposal: Remove debris, rubbish, and waste material from the property of the
Owner daily. Upon completion of work, all construction areas shall be left clean and free from debris.
Clean all dust, dirt, stains, hand marks, paint spots, droppings, and other blemishes.
15. Contractor shall not be required to pay Davis Bacon Wage Rates.
Exclusions
Costs and work associated with relocating of any existing utilities are not included
Any and all work associated with hazardous materials including asbestos, lead, and mold is
excluded from this scope of work. If at any time hazardous materials are uncovered, work will
stop until the appropriate method of abatement or removal is determined. Method of removal may
initiate a contract modification.
Submittals:
1. Contractor shall submit to Owner submittals for approval
2. Contractor shall submit a proposed list of subcontractors and a schedule showing a proposed duration
of construction with the price proposal package.
3. The Contractor shall submit for approval the manufacturer’s cut sheets for materials utilized for this
project prior to commencing any work.
Permitting:
At the time of issuance of a Purchase Order for this Work, permits are not included in this Work. If
requested, the Contractor will be responsible for obtaining such applicable permits and the Owner will be
responsible for compensating the Contractor for permit fees and any design necessary to obtain such
permits or related approvals as described in the EZIQC master contract documents (i.e. permit fees are
dollar for dollar reimbursable and professional design and engineering fees are paid for at hourly rates
published in the Construction Task Catalog).
Schedule
1. All work shall be completed during normal working hours (7:30am to 5pm) as directed by
Owner.
2. Contractor to propose a detailed construction schedule and submit after NTP
3. Project construction will be scheduled upon receipt of the PO.
4. The work shall be completed within 30 calendar days from date of the Purchase Order issuance.
The Contractor will coordinate a specific schedule for on-site activities with the Owner’s
representative.
Owner Responsibilities
1. Coordinate any inspections as required.
2. Perform access to the worksite during normal working hours.
3. Perform a staging area for project related materials.
4. The owner shall be responsible for re-routing pedestrian traffic as necessary.