Agenda Item
iii. Contract Award ~ RFP 26-702 ~ Facility Maintenance and Repair Services ~ ALL N ONE Security Services, Inc., Brown Electrical Services, CapCon LLC, CGS LLC, Continental Engineering & Construction Inc., Jewel of the South Inc., Mann Mechanical Services, and Vector of Norcross (Not to exceed $3,000,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the DeKalb County Board of Education (“the Board”) approve the contract award of RFP 26-702-Facility Maintenance and Repair Services, on an as-needed basis, in the not to exceed amount of $3,000,000 to:
All N One Security Services, Inc.
Brown Electrical Services
CapCon LLC
CGS LLC
Continental Engineering & Construction Inc.
Jewel of the South Inc.
Mann Mechanical Services
Vector of Norcross
Why: Approval of the contract award will retain qualified contractors to provide facility maintenance and repair services supporting the operational needs of the DeKalb County School District (DCSD). These services ensure that school facilities remain safe, functional, and properly maintained for students, staff, and the community. Awarding this solicitation to a pool of vendors allows DCSD to distribute projects efficiently, mitigate risk, and secure competitive pricing while maintaining operational flexibility across the district.
Details: The approval of this award will allow the Facilities Department to provide timely and professional maintenance and repairs districtwide. Services include general building repairs, plumbing services, electrical services, HVAC support services, roofing and gutter maintenance, interior/exterior painting, seasonal snow and ice management, emergency response services, site work and minor construction*.
*Will be less than $100k per project/site*
The Request for Proposal (“RFP”) was issued and posted to Ionwave on July 17, 2025.
The solicitation was advertised in the Champion newspaper on July 17, 2025, and July 24, 2025, and posted to the DCSD website. Electronic notifications were distributed to vendors through the State of Georgia Procurement Registry, DCSD Vendor Bid List and Ionwave.
Eleven (11) proposals were received and eight (8) were deemed responsive to the requirements of the solicitation.
This recommendation is based on the review and evaluation of the proposals received as the most responsive bidders meeting the requirements and criteria set forth in the solicitation documents. Based on the evaluation committee, the following companies were recommended for award:
All N One Security Services, Inc.
Brown Electrical Services
CapCon LLC
CGS LLC
Continental Engineering & Construction Inc.
Jewel of the South Inc.
Mann Mechanical Services
Vector of Norcross
Multiple awards were deemed in the best interest of DCSD to ensure timely and efficient delivery of facility maintenance and repair services across the district.
Financial impact: The total contract amount for Facility Maintenance and Repair Services shall not exceed $3,000,000 allocated from the General Fund Budget, Deferred Maintenance:
100.2600.543013.00011.7520.9990.8013.040.0000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Bobby Moncrief, Director of Facilities Management, Division of Operations, 678-676-1478
Effective: Upon Board Approval
Status: Approved by the Office of Legal Affairs
September 8, 2025 Page 1 of 2
RE: Award Recommendation Letter – RFP 26-702 Facility Maintenance & Repair Services
Greetings Mr. Hofstetter,
RFP 26-702 Facility Maintenance & Repair Services was formally processed through the Purchasing
Department at your request. Response(s) to the solicitation were received in the Purchasing
Department on August 21, 2025.
Eleven (11) proposals were reviewed and Eight (8) were deemed responsive to the requirements of the
solicitation. Please find attached the responsive proposals and the Abstract Sheet, which is the record of
the public opening/acknowledgement.
Please take the following course of action:
1) Convene the evaluation team. Remember that each individual serving as an evaluator must have a
completed and signed Solicitation Evaluator Agreement on file in the Purchasing Department. Your
team will work together to review and evaluate elements of each response in comparison to the
solicitation requirements.
2) Using this form, please advise the Purchasing Department as soon as possible of your award
recommendation(s) and the date you anticipate presenting your recommendation of award to the
Board of Education for approval.
REMINDER: Include the entire bid/rfp number and bid/rfp name in your Board of
Education item documentation so that we can later match the resulting Superintendent’s award
directive to your solicitation and produce an award letter.
3) If your Recommended Award Vendor is not the lowest priced offering, you must provide the
Purchasing Department your rationale for not awarding to the lowest responsive respondent. Use
an additional sheet to provide your rationale.
4) If there is only one line item on the solicitation or if there are multiple line items recommended for
award and to a single Award Vendor, simply fill in the information below for Recommended Award
Vendor #1.
5) If there are multiple line items to be awarded and/or if you recommend splitting the award to
multiple Award Vendors, you will need to fill in the name for each Recommended Award Vendor on
the lines below and attach the Tabulation indicating which items are to be awarded to each
Recommended Award Vendor.
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Page 2 of 2
6) Upon receipt of your award recommendation(s), the Purchasing Department will notify the Risk
Department of your award recommendation and contact the vendor(s) to request final and fully
compliant insurance certificates prior to issuance of the award letter and prior to commencement
or delivery of services under this solicitation.
Please email Mr. Fred Christopher at weyman_f_christopher@dekalbschoolsga.org.
_______________________________
ALL N ONE Security Services, Inc.
Recommended Award Vendor #1
October 6, 2025
________________________________
Anticipated BOE Presentation Date
Brown Electrical Services
_______________________________
Recommended Award Vendor #2
September 8, 2025
________________________________
Your Signature / Today’s Date
CapCon LLC
_______________________________
Recommended Award Vendor #3
_______________________________
Jewel of the South Inc.
Recommended Award Vendor #6
CGS LLC
_______________________________
Mann Mechanical Services
_______________________________ Recommended Award Vendor #4
Recommended Award Vendor #7
_______________________________
Vector of Norcross _______________________________
Continental Engineering & Construction Inc.
Recommended Award Vendor #8 Recommended Award Vendor #5
Please feel free to reach out to me at 678 676-0532 with any questions or concerns. Your prompt response
is appreciated. Thank you.
Regards,
Carla L. Smith
Carla L. Smith
Executive Director, Vendor Services
CLS\WFC
Attachment – Proposal(s)
c: Mr. Bobby Moncrief
Mr. Luis Montanez
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org