Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mr. Diijon DaCosta, Sr., Board Chair
Mrs. Deirdre P. Pierce, Vice Chair
Mrs. Anna Hill
Ms. Whitney McGinniss
Ms. Allyson Gevertz
Mrs. Vickie B. Turner
Dr. Joyce Morley

Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adopt the March 11, 2024 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Summary: Presented by: Mr. Diijon DaCosta, Sr., Board Chair

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Status: Attorney Approval Not Required

Summary: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the renewal and ratification of ITB 20-752-037 for Plumbing Contractor Services to K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s Sewer and Drain, Inc., and The Elite Plumber, LLC for an additional year in the amount not to exceed $5,000,000.

Details: On December 7, 2020, the Board of Education approved K.E.G. Plumbing & Mechanical, Inc., MAXAIR Mechanical, LLC, Sid’s Sewer and Drain, Inc., and The Elite Plumber, LLC as the most responsive and responsible offeror to provide district wide plumbing services. This request extends the agreement for The Elite Plumber, LLC, MAXAIR and Sid’s Sewer and Drain, Inc. and K.E.G. Plumbing & Mechanical, Inc. an additional year. This recommendation is for the third of four one-year (1-year) contract renewal options.

Financial impact: The total contract amount for these services in the amount not to exceed $5,000,000 will be allocated from the General Fund Budget, Repair & Maintenance Service (100.2600.543000.00011.7520.9990.8013.040.0000).

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1470

Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve a budget adjustment to cover additional costs for intercom and communication services in the not to exceed amount of $750,000, to the current term of the contract. This brings the total contract amount for the first service year to $1,050,000.

Details: On August 14, 2023 the Board of Education authorized the District to use the General Service Administration (GSA) Contract No. 47QTCA21D0098 to purchase and install communications equipment replacements and upgrades from Southwestern Communications, Inc. for not exceeding $300,000. It is requested that the budget be increased by $750,000 to the current term of the contract to cover unforeseen additional costs for replacements and repairs.

Financial impact: It is anticipated that the cost of these services will exceed $100,000 this fiscal year and will be allocated from multiple operations and SPLOST charge codes. Any purchases exceeding this threshold will be returned to the Board of Education for approval per Board Policy DJE.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475

Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of the General Contractor Services for the Stone Mountain High School Weight Room Floor Project to Paryani Construction, one of the awarded vendors under the State of Georgia Indefinite Quantity Construction Contract for a not to exceed the amount of $239,800.06, to repair and reinforce the floor under the weight room.

Details: On February 24, 2020, the State of Georgia, in conjunction with Sourcewell issued an ITB to provide access to contractors to provide construction, repair and renovation services over an extended period of time. Paryani Construction was awarded a one (1) year agreement effective April 20, 2020 with three (3) bilateral options to extend the term for an additional term. On March 30, 2023, the contract was extended for the period of April 20, 2023 through April 19, 2024.

Financial impact: The total budget for this project is allocated from the cost code (100.2600.543009.011.7520.9990.8013.040.0000) under the Operations Division General Fund Budget in the fixed-price amount of $239,800.06.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475

Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education authorize the District to use the Statewide Contract for Maintenance, Repair, and Operations (MRO) Services with WW Grainger for the installation of radios in accordance with the State of Georgia MRO Contract in an amount not-to-exceed $191,155.

Details: The GaDOE has appropriated funds for each district in the State to address security needs and enhancements. To assist with this appropriation, GaDOE is providing a School Security Grant of up to $50,000 in reimbursable funds per site for implementing such needs and enhancements. The DCSD Facilities Maintenance Department recommended the purchase of two-way radios as a sustainable option to provide security.

Financial impact: The total budget for the two-way radios is allocated from the revenue account established for the GaDOE School Security Grant Program (100.2600.573000.29921.7520.1695.8013.090.0000) in the amount not-to-exceed $191,155.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education authorize the District to use the Statewide Contract for Maintenance, Repair, and Operations (MRO) Services with WW Grainger for the installation of door alarms in accordance with the State of Georgia MRO Contract in an amount not-to-exceed $1,420,174.56.

Details: The GaDOE has appropriated funds for each district in the State to address security needs and enhancements. To assist with this appropriation, GaDOE is providing a School Security Grant of up to $50,000 in reimbursable funds per site for implementing such needs and enhancements. The DCSD Public Safety Department recommended the installation of battery-operated door alarms at all exit doors as a sustainable option to provide security.

Financial impact: The total budget for the door alarm installation is allocated from the revenue account established for the GaDOE School Security Grant Program (100.2600.573000.29921.7520.1695.8013.090.0000) in the amount not-to-exceed $1,420,174.56.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education authorize the purchase of the following security resources, including products and installation services from the identified vendors to enhance security in an amount not to exceed $426,352.72.




Charter School Security Resources


Schools
Vendor
Total


DeKalb Academy of Technology and Environment
Honeywell
$ 40,114.00


DeKalb PATH Academy
ADT Commerical
$ 65,347.66


International Community School


GLOBE Academy upper campus
Defcon Products, LLC
$ 23,338.00


GLOBE Academy upper campus
Visiplex Inc
$ 23,336.00


GLOBE Academy lower campus
Knine All Systems
$ 72,253.96


GLOBE Academy upper campus


GLOBE Academy lower campus
Chamblee Fence Company, Inc
$ 27,740.00


MUSEUM School of Avondale Estates
Raptor Technologies, LLC
$ 2,172.00


International Community School
Solar Installation Services
$ 13,150.00


International Community School
Hallmark Enterprise of Georgia 345
$ 9,300.00


Leadership Prep Academy
Onyx Business Services
$ 37,294.00


MUSEUM School of Avondale Estates
Flock Safety Flock Group, Inc.
$ 19,950.00


PATH Academy
Classic Entry Systems, Inc.
$ 19,488.00


PATH Academy
ICU Security Inc
$ 19,999.85


TAPESTRY Public Charter
Entertainment Technology Inc.
$ 15,359.28


TAPESTRY Public Charter
Summit Fence
$ 20,910.00


TAPESTRY Public Charter
Cliff's Fire Extinguisher Co. Inc.
$ 16,600.00


TOTAL
$ 426,352.75

Details: The GaDOE has appropriated funds for each district in the State to address security needs and enhancements. To assist with this appropriation GaDOE is providing a School Security Grant of up to $50,000 in reimbursable funds per site for the implementation of such needs and enhancements. The DCSD Charter schools plan to use the funds for security resources including intercom system upgrades, solar lights, security cameras, fencing, and alarm upgrades.

Financial impact: The total budget for the Charter School security grant resources is allocated from the revenue account established for the GaDOE School Security Grant Program in the amount not-to-exceed $426,352.75.

Charge Codes:



DEKALB ACADEMY OF TECHNOLOGY
100.2600.572000.29921.6380.1695.1010.090.0000


DEKALB PREPARATORY ACADEMY
100.2600.572000.29921.6410.1695.0113.090.0000


GLOBE CHARTER SCHOOL
100.2600.572000.29921.6420.1695.0314.090.0000


INTERNATIONAL COMMUNITY SCHOOL
100.2600.572000.29921.6350.1695.0805.090.0000


LEADERSHIP PREPARATORY ACADEMY
100.2600.572000.29921.6390.1695.0311.090.0000


PATH-CHARTER SCHOOL
100.2600.572000.29921.6340.1695.0705.090.0000


TAPESTRY CHARTER SCHOOL
100.2600.572000.29921.6460.1695.0315.090.0000


THE MUSEUM SCHOOL OF AVONDALE
100.2600.572000.29921.6400.1695.0215.090.0000

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1483
Ms. Shakina Champion, Director, School Innovation, 678.676.0718

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the contract for rental of the Georgia State Convocation Center for 23 Graduation Ceremonies in the amount not to exceed $323,330.

Details: This contract is for the 2024 graduation season. The rental fee includes the cost of security, EMS Services, chair rental, stage rental, stage draping, and custodial services for the commencement exercises of DCSD high schools. The event will take place over seven (7) days, including a setup day. The Georgia State Convocation Center is located at 455 Capitol Avenue, Atlanta, GA 30312.

Financial impact: The total budget for these services is allocated from the cost code (100.2100.530000.02011.7020.9990.8010.090.0000) under the Superintendent’s Office General Fund Budget in the amount of $350,000.00 this fiscal year.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1475
Ms. Jackie Simmons, 678.676.0788
Mr. Elijah Palmer, Chief of Staff, 678.676.1200
Dr. Bernetta Jones, Administrator, 678.676.0788

Effective: May 11-19, 2024

Status: Submitted to Legal Counsel for Review/Approval

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the contract for the State of Georgia Contract 99999-SPD0000137-0005 for the lease purchase of digital equipment for the DCSD Copy Center to Canon Solutions America in the amount not to exceed $170,000.00 for all maintenance and supplies excluding paper. This recommendation is for the initial term and first renewal term of a 5-year Lease Agreement. The initial term will be from May 1, 2024, through June 30, 2024, for an amount not to exceed $23,000. The first renewal will be from July 1, 2024, through June 30, 2025, for an amount not to exceed $147,000.

Details: Canon Solutions America is the most responsive and responsible bidder to provide a lease purchase option for the DCSD Copy Center's up-to-date digital equipment and a full-service comprehensive maintenance program. This contract is for 1 year with (4) one year (1) year renewals. Canon Solutions America is located at 5625 Oakbrook Pkwy, Norcross, GA 30093

Financial impact: The total budget for these services is allocated from the cost code 100.2800.561000.00011.7620.9990.8010.040.0000 under the Operations Division General Fund Budget in the amount not-to-exceed $170,000.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475

Mr. Keith Singleton, Director of Business Services, Division of Operations, 678.676.1423

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented y: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the contract for RFP No. 22-491 for district Graduation Audio Visual Services to Real Eyes Production in the amount not to exceed $250,000. This agenda item seeks the Board of Education approval for the initial one-year contract, with three, one-year renewal options.

Details: This recommendation is for a period of one year with two(2) of four(4) one-year contract renewal options remaining. Real Eyes Entertainment/Production is located at 4725 Fulton Industrial Blvd SW, Atlanta, GA 30336.

Financial impact: The total budget for these services is allocated from the cost code (100.2100.530000.02011.7020.9990.8010.090.0000) under the Superintendent’s Office General Fund Budget in the amount of $250,000.00 this fiscal year.

Contact: Mr. Erick Hofstetter
Ms. Jackie Simmons
Mr. Elijah Palmer
Dr. Bernetta Jones

Effective: May 11-19, 2024

Status: Submitted to Legal Counsel for Review/ Approval

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the contract renewal of Bid 19-752-050 for "turnkey" GPS Technology Systems to Education Logistics, Inc. (EDULOG). This is for year four (4) of four (4) one-year contract renewal options. The date of renewal period will be from March 13, 2024, through March 12, 2025.

Details: Education Logistics, Inc. (EDULOG) will be responsible for a “turnkey” GPS Technology Solution System as outlined in the proposal documents. The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The extension of this contract will allow for the continuance of the use of the GPS Technology Solution System. Education Logistics, Inc. (EDULOG) is located at 3000 Palmer Street, Missoula, MT 59808.

Financial impact: The GPS Technology Solution System carries an annual cost of $796,632 to be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.

Contact: Mr. Erick Hofstetter, Operating Officer, Division of Operations, 678.676.1475

Mr. Cedric Burse, Director of Fleet and Transportation, Division of Operations, 678.676.1385

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the selection of R and W Motor Coach to provide Motor Coach Bus services in an amount not to exceed $80,000. The services will be used to transport students from the 24 high schools to the graduation site (GA State Convocation Center) beginning May 11, 2024 and concluding on May 19, 2024.

Details: The recommendation is for the 2024 Fiscal Year.

Financial impact: The total budget for these services is included in the FY’24 budget and allocated from the cost code (100.2100.530000.02011.7020.9990.8010.090.0000) under the Division of Equity and Student Empowerment’s General Fund Budget.

Contact: Mr. Elijah Palmer
Ms. Lorraine Sanford
Dr. Bernetta Jones
Ms. Stacy Stepney

Effective: May 11-19, 2024

Status: General Counsel approval requested

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFP No. 24-752-014 to SRS, Inc. the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for design/build roof replacement services at Kittredge Magnet School, McLendon Elementary School, Ronald E. McNair Sr., High School and Oak View Elementary School for a not-to-exceed amount of $10,059,000.

Details: Specific details related to the scope of work for this Request for Proposals can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.

The RFP was issued on October 19, 2023 and notification of the upcoming solicitation was sent via email to180 vendors from the DCSD vendor list and 1392 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on DCSD website. Twenty-Four (24) people attended the mandatory pre-proposal meeting on November 9, 2023, representing seventeen (17) firms. Three (3) proposals were received on December 14, 2023, for Kittredge Magnet School, McLendon Elementary School, Ronald E. McNair Sr., High School and Oak View Elementary School design/build roof replacement project. One proposal was deemed non-responsive for failure to provide a general contractor license. The remaining two (2) responsive proposals were evaluated by a selection committee. This recommendation is based on the evaluations.

SRS, Inc. will be responsible for the design and construction work services as set forth in the proposal documents. The DeKalb County School District’s Standard Fixed Price Design & Construction Contract will be used. The award of this contract will allow for the commencement of the design and construction of this project. SRS, Inc. is located at 357 O’Dell Road, Griffin, Georgia 30224.

Financial impact: The total contract amount for the Kittredge Magnet School Design/Build Roof Replacement project in the amount of $1,520,000, will be allocated from the construction cost code SP6CIP.23936.GENCONTR.0288 under the voter-approved E-SPLOST VI program.

The total contract amount for the McLendon Elementary School Design/Build Roof Replacement project in the amount of $1,674,000, will be allocated from the construction cost code SP6CIP.24336.GENCONTR.2061 under the voter-approved E-SPLOST VI program.

The total contract amount for the Ronald E. McNair Sr., High School Design/Build Roof Replacement project in the amount of $4,942,000 will be allocated from the construction cost code SP6CIP.41636.GENCONTR.3070 under the voter-approved E-SPLOST VI program.

The total contract amount for the Oak View Elementary School Design/Build Roof Replacement project in the amount of $1,923,000 will be allocated from the construction cost code SP6CIP.23936.GENCONTR.0305 under the voter-approved E-SPLOST VI program.

Contact: Mr. Erick Hofstetter, Chief Operations Officer, Division of Operations, 678-676-1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFP No. 24-752-015 to SRS, Inc., the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for design/build roof replacement services at Lithonia High School, Jolly Elementary School and Martin Luther King Jr., High School for a not-to-exceed amount of $8,174,350.

Details: Specific details related to the scope of work for this Request for Proposals can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.

The RFP was issued on October 26, 2023 and notification of the upcoming solicitation was sent via email to180 vendors from the DCSD vendor list and 1392 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on DCSD website. Twenty-Eight (28) people attended the mandatory pre-proposal meeting on November 7, 2023, representing twenty (20) firms. Three (3) proposals were received on December 14, 2023, for Lithonia High School, Jolly Elementary School and Martin Luther King Jr., High School design/build roof replacement project. All three (3) were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.

SRS, Inc. will be responsible for the design and construction work services as set forth in the proposal documents. The DeKalb County School District’s Standard Fixed Price Design & Construction Contract will be used. The award of this contract will allow for the commencement of the design and construction of this project. SRS, Inc. is located at 357 O’Dell Road, Griffin, GA 30224.

Financial impact: The total contract amount for the Lithonia High School Design/Build Roof Replacement project in the amount of $3,480,530, will be allocated from the construction cost code SP6CIP.41236.GENCONTR.0202 under the voter-approved E-SPLOST VI program.

The total contract amount for the Jolly Elementary School Design/Build Roof Replacement project in the amount of $1,937,680, will be allocated from the construction cost code SP6CIP.23636.GENCONTR.3059 under the voter-approved E-SPLOST VI program.

The total contract amount for the Martin Luther King Jr., High School Design/Build Roof Replacement project in the amount of $2,756,140, will be allocated from the construction cost code SP6CIP.41336.GENCONTR.0103 under the voter-approved E-SPLOST VI program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678-676-1470
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678-676-1483

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFP No. 24-752-018 to F.H. Paschen, S.N. Nielsen & Associates LLC the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for design/build pavement upgrade services at Hambrick Elementary School, Jolly Elementary School, Oakcliff Traditional Theme School, Stone Mill Elementary School and Stone Mountain Elementary School for a not-to-exceed amount of $3,700,000.

Details: Specific details related to the scope of work for this Request for Proposals can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.

The RFP was issued on November 2, 2023, and notification of the upcoming solicitation was emailed to 180 vendors from the DCSD vendor list and 1392 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on DCSD website. Seven (7) people attended the mandatory pre-proposal meeting on November 16, 2023, representing five (5) firms. One (1) proposal was received on December 14, 2023, for Design/Build Services for Group B Pavement Upgrades at Hambrick Elementary School, Jolly Elementary School, Oakcliff Traditional Theme School, Stone Mill Elementary School, and Stone Mountain Elementary School. The one (1) proposal was deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.

F.H. Paschen and S.N. Nielsen & Associates LLC will be responsible for the design and construction work services as set forth in the proposal documents. The DeKalb County School District’s Standard Fixed Price Design & Construction Contract will be used. The award of this contract will allow for the commencement of the design and construction of this project. F.H. Paschen, S.N. Nielsen & Associates LLC is located at 739 Trabert Avenue, NW, Suite A, Atlanta, Georgia 30318.

Financial impact: The total contract amount for the Group B Pavement Upgrades Design/Build project in the amount of $3,700,000, will be allocated from the construction cost code SP5FACCON.38135.GENCONTR under the voter-approved E-SPLOST V program.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475

Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFQu No. 24-752-012 for construction management services for the Bob Mathis Elementary School, Chapel Hill Elementary School and E.L. Bouie Elementary School to Balfour Beatty Construction, LLC the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors set forth in the Request for Qualifications solicitation document.
In addition, it requested that the Board of Education approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract agreement. Additional packages will be presented to the Board of Education for approval as indicated below:


An early release package will be presented in Spring 2024
The final Guaranteed Maximum Price (GMP) will be presented in Fall 2024.

Additional sub packages may be presented to the Board of Education for approval as needed.

Details: Specific details related to the scope of work for this Request for Qualifications can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.

The RFQu was issued on October 26, 2023 and notification of the upcoming solicitation was sent via email to180 vendors from the DCSD vendor list and 1392 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on DCSD website. Six (6) people attended the mandatory pre-proposal meeting on November 7, 2023, representing three (3) construction managers. Three (3) statements of qualifications were received on December 7, 2023, for Bob Mathis Elementary School, Chapel Hill Elementary School and E.L. Bouie Elementary School HVAC Systems and Controls Replacement project. All three (3) were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.

Balfour Beatty Construction, LLC will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. Balfour Beatty Construction, LLC is located at 300 Galleria Parkway Southeast, Suite 2050, Atlanta, Georgia 30339

Financial impact: The total amount of $30,000.00 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for Bob Mathis Elementary School will be allocated from the construction cost code (448-0475.30521.GENCONTR.R_HV) under the ESSER III approved project list.

The total amount of $35,000.00 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for Chapel Hill Elementary School will be allocated from the construction cost code (448-1053.30521.GENCONTR.R_HV) under the ESSER III approved project list.

The total amount of $35,000.00 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for E.L. Bouie Elementary School will be allocated from the construction cost code (448-0297.30521.GENCONTR.R_HV) under the ESSER III approved project list.

Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475

Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of RFQu No. 24-752-013 for construction management services for the Martin Luther King, Jr., High School and Panola Way Elementary School to Balfour Beatty Construction, LLC, the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors set forth in the Request for Qualifications solicitation document.
In addition, it requested that the Board of Education approve a not-to-exceed amount of $100,000 for the Pre-Construction Phase Fee associated with this contract agreement. Additional packages will be presented to the Board of Education for approval as indicated below:


An early release package will be presented in Spring 2024.
The final Guaranteed Maximum Price (GMP) will be presented in the Fall of 2024.

Additional sub packages may be presented to the Board of Education for approval as needed.

Details: Specific details related to the scope of work for this Request for Qualifications can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.

The RFQu was issued on October 26, 2023, and notification of the upcoming solicitation was sent via email to 180 vendors from the DCSD vendor list and 1392 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on the DCSD website. Four (4) people attended the mandatory pre-proposal meeting on November 7, 2023, representing three (3) construction managers. Three (3) statements of qualifications were received on December 7, 2023, for the Martin Luther King, Jr., High School, and Panola Way Elementary School HVAC Systems and Controls Replacement project. All three (3) were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.

Balfour Beatty Construction, LLC will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. Balfour Beatty Construction, LLC is located at 300 Galleria Parkway Southeast, Suite 2050, Atlanta, Georgia 30339.

Financial impact: The total amount of $50,000.00 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for Martin Luther King Jr. High School will be allocated from the construction cost code (448-0103.30521.GENCONTR.R_HV) under the ESSER III approved project list.

The total amount of $50,000.00 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for Panola Way Elementary School will be allocated from the construction cost code (448-0188.30521.GENCONTR.R_HV) under the ESSER III approved project list.

Contact: Standard 5: Using Results for Continuous Improvement

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is recommended that the Board of Education approve the contract for asset management, applicant tracking absence management, professional development management, and employee evaluation management services with Frontline Education in an amount not to exceed $737,981.22. This will be an annual subscription to be presented to the BOE each fiscal year.

Details: Frontline application modules support the DeKalb County School District with the following functions:




HCM Applicant Tracking and Screening: Allows DCSD to engage with jobseekers and hire quality candidates.
Absence Management (AESOP): Manages employee absences, substitutes, and time and attendance.
Employee Evaluations: Allows managers/supervisors to conduct transparent, defensible, growth-focused evaluations, and link results to professional learning plans and goals.
Professional Development Management: Allows employees to have access to their professional plans and goals, resources for growth, and self-assessments.
Asset Tracking: Holds the district’s device inventory data for students and staff for tracking and accountability.




In summary, this agenda is requesting approval to purchase the renewal of all modules.

Board Policy DJE allows purchases to be made through contracts formally solicited and obtained through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. As a result, the Frontline purchase will utilize the National Cooperative Purchasing Alliance Contract Number 01-102 for Frontline Education.

Financial impact: Annual Subscription
Cost


Applicant Tracking
$63,113.37


Absence Management
$55,445.48


Frontline Central
$118,327.30


Screening Assessments
$16,517.19


Employee Evaluations Management
$154,458.02


Professional Learning Management
$177,807.61


Asset Management
$152,312.25


Total Annual Subscription
$737,981.22




Charge Code
100.1000.561200.00011.7600.9990.0308.070.0000 (General Fund)

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Dr. Tekshia Ward-Smith, Human Resources Administrator, Division of Human Resources, 678.676.1200

Effective: May 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve a one-year extension of RFP 20-07, District-Wide Cabling Equipment and Services, to Integrated Communication Networks, Inc. This will be a one-year extension to support ongoing district cabling projects.

Details: DCSD issued RFP 20-07 to request proposals to supply, configure, install, and maintain a structured cabling system for all 134 schools and administration locations in the Wide Area Network within DCSD as needed. Services shall include all equipment, labor, materials, tools, specialized equipment, supplies, trained personnel, insurance, travel and per diem, direct and indirect administrative costs, overhead, any other charges, and all necessary services to provide a complete turn-key solution.

The RFP was written and submitted for approval in December 2018 and was published for two weeks in February 2019. Electronic notifications were sent to 15 vendors from the DCSD Vendor Bid List and 1742 vendors through the State of GA Procurement Registry. In March 2019, four proposals were received, reviewed, deemed responsive, and subsequently evaluated.

The 4 vendors considered were:


Core Technologies, Inc.
GC & E Systems Group, Inc.
Integrated Communication Networks (ICN), Inc.
PearlNet LLC


The criteria used to evaluate the options and their weightings were:


Cost - 45%
Ability to Execute - 35%
Ability to Provide a Complete Solution to DCSD - 20%


Internal cabling qualifies for E-rate reimbursement. The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Based upon a thorough and detailed evaluation of how well each of the vendors met the 3 major criteria considered, Integrated Communication Networks, Inc. was selected as the best choice.

Financial impact: NONE

Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: March 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve a one-year extension of RFP 20-516, District Wide Wireless Infrastructure Equipment and Services to Integrated Communications Network (ICN), Inc. All purchases exceeding $100,000 will be presented to the Board of Education for consideration and approval. This will be a one-year extension to support ongoing district projects.

Details: DCSD issued RFP 20-516 to request proposals to supply and install Wireless Access Points for any of the 134 schools and administrative locations within DCSD on its Wide Area Network. Services shall include all equipment, labor, materials, tools, specialized equipment, supplies, trained personnel, insurance, travel and per diem, direct and indirect administrative costs, overhead, any other charges, and all services necessary to provide a complete turn-key solution.

The RFP was written and submitted for approval in December 2018 and was published for two weeks in February 2019. Electronic notifications were sent to 44 vendors from the DCSD Vendor Bid List and 1742 vendors through the State of GA Procurement Registry. In March 2019, three vendors responded to the RFP, deemed responsive, and were evaluated.

The 3 vendors considered were:


Integrated Communication Networks, Inc.
IntelliSpring Technologies
Prosys


The criteria used to evaluate the options and their weightings were:


Cost - 45%
Ability to Execute - 35%
Ability to Provide a Complete Solution to DCSD - 20%


Wireless equipment qualifies for E-rate reimbursement. The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Based upon a thorough and detailed evaluation of how well each of the vendors met the 3 major criteria considered, Integrated Communication Networks, Inc. was selected as the best choice.

Financial impact: NONE

Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: March 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information Technology

Request: It is requested that the Board of Education approve an extension of the contract for Category 1: Switch & GBICS Equipment and Maintenance & Technical Support to CDW-G LLC in an amount not to exceed $1,676,823.50. This award is in accordance with the federal government's E-rate bidding process and allows the district to continue seeking Category 1 reimbursement for switches and GBICS equipment, accessories, services, and maintenance.

Details: DCSD will continue to use this ERATE award to seek reimbursement for switches, GBICS and all services (technical and maintenance) for the district-wide network system. The FCC's E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based off the Districts Free and reduced lunch percentage.

This year there were (4) vendor responses to the Districts ERATE 470 bid for Category 1: Switch & GBICS Equipment and Maintenance & Technical Support. The response was evaluated by an internal team of three representing Network Services, one representing the Project Management Office, and two representatives from EFG Group.

The 4 vendors that responded to the DCSD 470 requests for Switch & GBICS Equipment and Maintenance & Technical Support are:


CDW-G LLC
Layer 3 Communications
PC Solutions, Inc
AiOS Group


The criteria used to evaluate the companies and Products and Services were based off a 100 Point Scale:

Price - 30 points
Ability to Execute - 25 points
Past Experience/Relationship with Respondent - 20 points
Changeover Costs - 10 points
Work with K12 Districts of Comparable Size of DCSD - 10 points
Willingness to Invoice via SPI - 5 points



Based upon a thorough and detailed evaluation of how well each of the vendors met the major criteria considered, CDW-G LLC was selected as the best choice.

As part of the E-rate competitive bidding process, this request for proposal was available to potential vendors, nationally. The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Financial impact: $1,676,823.50

General Fund
100.2800.530000.00011.7600.9990.0308.070.0000

DCSD will seek 90% reimbursement against a maximum expenditure of $1,676,823.50.

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information Technology, 678.676.1274

Effective: March 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information Technology

Request: It is requested that the Board of Education approve an extension of the contract for Category 2: Switch & GBICS Equipment and Maintenance & Technical Support to CDW-G LLC in an amount not to exceed $13,565,232.30. This award is in accordance with the federal government's E-rate bidding process and allows the district to continue seeking Category 2 reimbursement for switches and GBICS equipment, accessories, services, and maintenance.

Details: DCSD will continue to use this ERATE award to seek reimbursement for switches, GBICS, and all services (technical and maintenance) for the district-wide network system. The FCC's E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based on the District’s Free and reduced lunch percentage.

This year there were (4) vendor responses to the Districts ERATE 470 bid for Category 2: Switch & GBICS Equipment and Maintenance & Technical Support. The response was evaluated by an internal team of three representing Network Services, one representing the Project Management Office, and two representatives from EFG Group.
The 4 vendors that responded to the DCSD 470 requests for Category 2: Switch & GBICS Equipment and Maintenance & Technical Support are:


CDW-G LLC
Layer 3 Communications
PC Solutions, Inc
AiOS Group


The criteria used to evaluate the companies and Products and Services were based off a 100 Point Scale:


Price - 30 points
Ability to Execute - 25 points
Past Experience/Relationship with Respondent - 20 points
Changeover Costs - 10 points
Work with K12 Districts of Comparable Size of DCSD - 10 points
Willingness to Invoice via SPI - 5 points






Based upon a thorough and detailed evaluation of how well each of the vendors met the major criteria considered, CDW-G LLC was selected as the best choice.

As part of the E-rate competitive bidding process, this request for proposal was available to potential vendors, nationally. The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Financial impact: $13,565,232.30

SPLOST
305.4000.573400.45135.7520.9990.8013.040.000

DCSD will seek 85% reimbursement against a maximum expenditure of $13,565,232.30.

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information Technology, 678.676.1274

Effective: March 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve an extension of the contract for Self-Provisioned Fiber (Stadium SPN) to the Zayo Group in an amount not to exceed $320,145.46. This award is in accordance with the federal government's E-rate bidding process and allows the district to continue seeking Category 2 reimbursement for Internet Connections and non-recurring services.

Details: DCSD will continue to use this ERATE award to seek reimbursement for the Self-Provisioned Fiber of the DCSD Fiber Optic Network. The FCC's E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based off the Districts Free and reduced lunch percentage. DCSD for the year 2022-2023 has obtained an 80% discount level for Category 2 Products and Services.

This year there was (1) vendor response to the Districts ERATE 470 bid for (Self Provisioned Fiber). The response was evaluated by an internal team that consisted of Network Manager, PMO Manager, IT Project Manager, and Wi-Fi Engineer.

The 1 vendor that responded to the DCSD 470 requests for Self-Provisioned Fiber (Stadium SPN) is:


Zayo


The criteria used to evaluate the companies and Products and Services were based off a 100 Point Scale:


Price 30



Responsiveness 20
Reliability 25
Past Experience 25


Based upon a thorough and detailed evaluation of how well each of the vendors met the major criteria considered, Zayo was selected as the best choice.

As part of the E-rate competitive bidding process, this request for proposal was available to potential vendors, nationally. It is also important to note that Zayo/AGLN designed and built the district’s fiber network and has provided maintenance for the past 15 years.

The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Financial impact: $320,145.46
SPLOST
305.4000.573400.45135.7520.9990.8013.040.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: March 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve an extension of the contract for Self-Provisioned Fiber Equipment (Stadium SPN) to Layer 3 in an amount not to exceed $108,844.90. This award is in accordance with the federal government's E-rate bidding process and allows the district to continue seeking Category 1 reimbursement for fiber-related stadium equipment.

Details: DCSD will continue to use this ERATE award to seek reimbursement for the Self-Provisioned Fiber Equipment of the DCSD Fiber Optic Network. The FCC's E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based off the Districts Free and reduced lunch percentage. DCSD for the year 2022-2023 has obtained an 80% discount level for Category 2 Products and Services.

There was (1) vendor response to the Districts ERATE 470 bid for (Self Provisioned Fiber). The response was evaluated by an internal team that consisted of Network Manager, PMO Manager, IT Project Manager, and Wi-Fi Engineer.

The 1 vendor that submitted a response to the DCSD 470 requests for Self-Provisioned Fiber (Stadium SPN) is follows:


Layer


The criteria used to evaluate the company and Products and Services was Cost. It met the district’s criterion.

Based upon the evaluation of how well each of this vendor met the major criteria considered, Layer 3 was selected as the best choice.

As part of the E-rate competitive bidding process, this request for proposal was available to potential vendors, nationally.

The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Financial impact: $108,844.90

DCSD will seek 80% reimbursement against a maximum expenditure of $108,844.90.

SPLOST
305.4000.573400.45135.7520.9990.8013.040.0000

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: March 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information Technology

Request: It is requested that the Board of Education approve an extension of the contract for Self-Provisioned Fiber Maintenance to the Zayo Group in an amount not exceed $205,320. This award is in accordance with the federal government's E-rate bidding process and allows the district to continue seeking Category 1 reimbursement for maintenance of the district's self-provisioned fiber plant. This is year 2 of a five-year agreement.

Details: DCSD will continue to use this ERATE award to seek reimbursement for the Self-Provisioned Fiber of the DCSD Fiber Optic Network. The FCC's E-Rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-Rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based off the Districts Free and reduced lunch percentage.

There was (1) vendor to respond to the Districts ERATE 470 bid for (Self Provisioned Fiber). The response was evaluated by an internal team that consisted of the Network Manager, PMO Manager, IT Project Manager, and Wi-Fi Engineer.

The 1 vendor that responded to the DCSD 470 requests for Self-Provisioned Fiber (SPF) Maintenance is:


Zayo


The criteria used to evaluate the companies and Products and Services were based off a 100 Point Scale:


Price 30



Experience with DeKalb County School District 25
Product/Service Features 20
Reliability 20



Local Preference 5



Based upon a thorough and detailed evaluation of how well each of the vendors met the major criteria considered, Zayo was selected as the best choice.

As part of the E-rate competitive bidding process, this request for proposal was available to potential vendors, nationally. It is also important to note that Zayo/AGLN designed and built the district’s fiber network and has provided maintenance for the past 15 years.

The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that the cost has a higher weighting. However, E-rate regulations do not require selection of the lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Financial impact: $205,320

General Fund
100.2800.543200.00011.7600.9990.0308.070.0000

DCSD will seek 90% reimbursement against a maximum expenditure of $205,320.

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information Technology, 678.676.1274

Effective: March 2024

Status: Approved by General Counsel

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve an extension of the contract for Fiber Cabling - Wiring Closets to Integrated Communication Network (ICN) Inc. in an amount not to exceed $1,948,997.40. This award is in accordance with the federal government's E-rate bidding process and allows the district to continue seeking Category 2 reimbursement for fiber cabling and services.

Details: DCSD will continue to use this E-rate award to seek reimbursement for the Fiber Cabling in Wiring Closets. The FCC's E-rate program makes telecommunications and information services more affordable for schools and libraries. With funding from the Universal Service Fund, E-rate provides discounts for telecommunications, Internet access, and internal connections to eligible schools and libraries. The discount percentage is based off the Districts Free and reduced lunch percentage. DCSD for the year 2023-2024 has obtained an 80% discount level for Category 2 Products and Services.

This year there was (2) vendor response to the Districts E-rate 470 bid for (Fiber Cabling - Wiring Closets). The evaluation team was made up of five staff people in the Division of Information Technology and the district’s E-rate business partner, EFG Group. There were two representing Network Services and one representing the Project Management Office, and two representatives from the EFG Group.

The 2 vendors that responded to the DCSD 470 requests for Fiber Cabling - Wiring Closets are:


Integrated Communication Networks (ICN), Inc.
AiOS Group


The criteria used to evaluate the companies and Products and Services were based off a 100 Point Scale:


Price - 35 points
Ability to Execute - 30 points
Product/Service Features - 25 points
Local Preference - 10 points


Based upon a thorough and detailed evaluation of how well each of the vendors met the major criteria considered, Integrated Network Communications (ICN), Inc. was selected as the best choice.

As part of the E-rate competitive bidding process, this request for proposal was available to potential vendors, nationally.

The E-rate program provides discounts to assist schools and libraries in the United States to obtain affordable telecommunications and Internet access. The program is funded through the Universal Service fee. E-rate regulations require that Cost has a higher weighting. However, E-rate regulations do not require selection of lowest cost proposal as part of the evaluation process. The above criteria meet E-rate regulations.

Financial impact: Financial Impact



$1,948,997.40



SPLOST
306.2210.530000.80336.7600.9990.8010.070.0000

DCSD will seek 80% reimbursement against a maximum expenditure of $1,948,997.40.

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.767.1274

Effective: March 2024

Status: Approved by General Counsel

Summary: Ms. Monika Davis, Chief Information Officer, Division of Information Technology

Request: It is requested that the Board of Education approve the purchase of the implementation services from Tyler Technologies in an amount not to exceed $525,475.

Details: The ERP project team continues to make progress with transitioning all HR and Payroll functions from the legacy ERP system (CrossPointe) to the new ERP system (Munis). As of October 15, 2023, Payroll, HR, and Benefits for 12-Month Employees has been converted to the new system (Munis). So far, the district has processed 10 bi-monthly payroll cycles for approximately 2000 12-month employees.

The focus has now shifted to transitioning all remaining 11-month, 10-month, and part-time employees (approximately 12,000) to Munis in Spring 2024. The implementation team provided by the vendor, Tyler Technologies, will be needed through June 30, 2024 to provide ongoing support and expertise as the district scales implementation within the Munis platform.

These implementation resources will provide training and support for district staff as they split time between critical project implementation tasks and day-to-day duties and responsibilities.

RFP 16-477 will be used for this purchase of implementation services.

Financial impact: $525,475
ESSER Funds

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the January 2024 Monthly Financial Report.

Contact: Mr. Byron Schueneman, Chief Financial Officer, Division of Finance, 678.676.0270

Status: General Counsel approval not required.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources.

Request: It is requested that the Board of Education approve the March Human Resources Report.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Status: Attorney approval is not required.

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction

Summary: Presented by: Kishia K. Towns, Ph.D., Chief of Wrap Around Services, Division of Equity and Student Empowerment

Summary: Presented by: Dr. Markisha Mitchell, Chief of Accountability & Continuous Improvement, Division of Accountability & Continuous Improvement

Summary: Presented by: Mr. Michael Harris, Manager I, Partnerships, Division of Community Engagement and Innovative Partnerships

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept a donation of $3,000, which equates to $1,000.00 from the Lidl Grocery Chain to Cedar Grove, Lakeside, and Miller Grove High Schools.

Details: (Cedar Grove High School, Lakeside High School, and Miller Grove High School) is requesting that the Board approve the $3,000, which equates to $1,000.00 donation to each school. Lidl groceries continuously supports the school in ways that create and support a positive culture and climate for the students and the staff. Lidl will also adopt each S.A.F.E. Centers, as Lidl Groceries at DCSD.

Financial impact: The funds are donated, so there will be no impact to the general budget.

Contact: Dr. Yolanda Williamson, Chief, Community Engagement and Innovative Partnerships, Division of Community Engagement, and Innovative Partnerships, 678.676.0898

Dr. Marcia Oglesby, Director of Grants and Partnerships, 678.676.0375, Division of Community Engagement and Innovative Partnerships

Effective: Upon Board Approval

Status: Approved as to form by General Counsel.

Summary: Presented by: Mr. Michael Harris, Manager I, Partnerships, Division of Community Engagement and Innovative Partnerships

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept the adoption and potential donations of $1,000.00 per quarter from the Lidl Grocery Chain to the S.A.F.E. Centers at Dr. M.L. King Jr., McNair, and Stone Mountain High Schools to be used for a new Lidl grocery store at the DCSD S.A.F.E. Centers.

Details: S.A.F.E. Centers is requesting that the Board approve the potential $1,000.00 per quarter donations to the S.A.F.E. Centers. The S.A.F.E. Centers have had a positive relationship with the Lidl Grocery chain ever since its inception. This group continuously support the DCSD in ways that create and support a positive culture and climate for the students and the staff. Lidl will also adopt each S.A.F.E. Centers, as Lidl Groceries at DCSD.

Financial impact: The funds are donated, so there will be no impact to the general budget.

Contact: Dr. Yolanda Williamson, Chief, Community Engagement and Innovative Partnerships, Division of Community Engagement, and Innovative Partnerships, 678.676.0898
Dr. Marcia Oglesby, Director of Grants and Partnerships, 678.676.0375, Division of Community Engagement and Innovative Partnerships

Effective: Upon Board of Education approval

Status: Approved as to form by General Counsel.

Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance

Summary: Presented by General Counsel Ms. Melanie Slaton, Esq., Hall Booth Smith, PC.
Mr. Aaron D. Webb, Esq., Attorney, Hall Booth Smith, PC.

Request: It is requested that the Board of Education accept the amendment to Board Policy JHC: Student Organizations as a FIRST READ to lay on the table for stakeholder feedback and be approved for adoption at the April 15, 2024 board meeting.

Details: Updates to Title IX prohibits discrimination on behalf of students. Policies of DCSD need to be updated to reflect the current state of the law.

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC, 404.954.5000

Effective: Upon final Board approval

Status: Approved by General Counsel

Summary: Presented by: General Counsel Ms. Melanie Slaton, Esq., General Counsel, Hall Booth Smith, PC.
Mr. Aaron D. Webb, Esq., Attorney, Hall Booth Smith, PC.

Request: It is requested that the Board of Education accept the recommendation to delete Board Policy JHB: Student Activities Funds Management.

Details: Board policy JHB: Student Activities Funds Management is entirely duplicative of policy DK Student Activities Funds Management. Policy DK will remain intact and because it is listed in D policies (Fiscal Management), it is more likely to be found there than in the J policies (Students).

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC. 404.954.5000

Effective: Upon Final Board Approval

Status: Approved by General Counsel

Summary: Presented by: Ms. Melanie Slaton, Esq., General Counsel, Hall Booth Smith, PC.
Mr. Aaron D. Webb, Esq., Attorney, Hall Booth Smith, PC.

Request: It is requested that the Board of Education accept the recommendation to amend Board Policy JB: Student Attendance to make updates related to Georgia Board of Education Rule 160-5-1.10 and to update the District’s policies related to student withdrawals as a result of consecutive absences per Section 504 of the Rehabilitation Act of 1973 covering individuals with disabilities as well as Individualized Education Programs (IEPs).

Details: To provide administration with assistance in administering student attendance policies, this policy is being updated to reflect the guidance offered to principals listed in Georgia Board of Education Rule 160-5-1.10 as it relates to enforcement of attendance policies. With this amendment, principals can rely on state issued guidance as opposed to their own discretion.

Financial impact: There is no financial impact to the District.

Contact: Ms. Melanie Slaton, General Counsel, Hall Booth Smith, PC, 404.954.5000

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Ms. Melanie Slaton, Esq., General Counsel, Hall Booth Smith, PC.
Mr. Aaron D. Webb, Esq., Attorney, Hall Booth Smith, PC.

Request: It is requested that the Board of Education accept the amendment to Board Policy JGCD: Medication to make updates related to the administration of emergency mediations.

Details: With the influx of opioids, it has become necessary to make emergency plans for how to save lives in the event of medical emergencies due to drug overdose and perceived medical emergencies in other health care situations. Policy JGCD: Medication needs to be updated in order to enable DCSD to administer Naloxone (Narcan) in emergency situations and perceived emergency situations pursuant to a Standing Order issued by the Georgia Commissioner of Health.

Financial impact: There is no financial impact to the District

Contact: Ms. Melanie Slaton, Esq., General Counsel, Hall Booth Smith, PC., 404.954.5000

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by General Counsel Ms. Melanie Slaton, Esq., Hall Booth Smith, PC.
Mr. Aaron D. Webb, Esq., Attorney, Hall Booth Smith, PC.

Request: It is requested that the Board of Education approve the amendment to Board Policy JF: Academic Achievement to reflect the current state of DeKalb County School District practices as it relates to diplomas and evidence of academic achievement.

Details: Board Policy JF: Academic Achievement is being amended to delete references to Certificates being issued for promotion. The District only issues Diplomas and no longer issues Certificates.

Financial impact: There is no financial impact on the District.

Contact: Ms. Ms. Melanie Slaton, Esq., General Counsel , Hall Booth Smith, PC.
Mr. Aaron D. Webb, Esq., Attorney, Hall Booth Smith, PC.

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: Presented by: Ms. Whitney McGinniss, Board Member, District 2

Request: The DeKalb County Board of Education is requested to proclaim March 3-9, 2024, as School Social Work Week in the DeKalb County School District.

Details: March 3-9, 2024, is School Social Work week, and it is recognized both nationally and internationally.

Financial impact: There is no financial impact on the district.

Contact: Denise Revels, Director, Wrap Around and Support Services, Division of Equity & Student Empowerment, 678-596-2739
Shelly Bishop, Coordinator of Social Work Services, Division of Equity & Student Empowerment, 678-536-6749
Kishia K. Towns, Ph. D., Chief of Wrap Around Services, Division of Equity & Student Empowerment

Status: Approval by General Counsel is not required.

Summary: Presented by: Mrs. Anna Hill, Board Member, District 1

Request: It is requested that the Board of Education officially recognize March as Youth Art and Music in Our Schools Month.

Details: Youth Art and Music Appreciation Month exists to:

Recognize art and music education as viable factors in the total education of students;
Direct attention to the value of art and music education for critical thinking;
Expand art and music programs in schools.
Provide additional opportunities to participate in creative art and music learning activities;
Garner support from the community, businesses, and governmental agencies; and
Increase understanding and interest in art and music through exhibits, museums, concert halls, workshops, and other creative ventures.

Financial impact: None

Contact: Ms. Stacy Stepney, Chief Academic Officer, 678-676-0731
Dr. Lenisera Barnes Bodison, Executive Director, Curriculum and Instruction, 678-676-0166

Dr. Kimberlynn Weston, PreK-12 Teaching and Learning Director, 678-676-0144
Mrs. Stephanie Brown-Bryant, PreK-12 Teaching and Learning Director, 678-676-0166

Ms. Monica L. Fogg, K-12 Music Coordinator, Teaching and Learning, 678-676-0209
Ms. Bianca Hamilton, K-12 Visual and Performing Arts Coordinator, Teaching and Learning, 678-676-0192

Effective: March 11-31, 2024

Status: Attorney approval is not required

Summary: Presented by:

Summary: Presented by:

Summary: Presented by: Dr. Devon Q. Horton, Superintendent

Summary: It is requested that the DeKalb County Board of Education adjourn the March 11, 2024 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Mrs. Kiana King to the position of Executive Director of Exceptional Education in the Division of Student Services.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Effective: Effective upon Board approval

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Mr. Harold Eric Hilton to the position of Chief Legal Officer in the Division of Legal Services.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Request: It is requested that the Board of Education approve the hiring recommendation of Dr. Kermit Belcher to the position of Deputy Chief Technology Officer in the Division of Informational and Instructional Technology.

Details: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources 678.676.1200.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources , 678.676.1200.

Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

It is requested that the DeKalb County Board of Education convene the March 11, 2024, business meeting.

Motion by: _________________
Seconded by: ________________
Vote: ____________

Summary: Convened by: Mr. Diijon DaCosta, Sr., Board Chair

*Speakers
1. Venola Mason
2. Dr. Roberta Barber
3. Michael Bernard

Summary: It is requested that the DeKalb County Board of Education approve the March 11, 2024, consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mr. Diijon DaCosta, Board Chair

Summary: Presented by: Mr. Diijon DaCosta, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the March 11, 2024, work session and business meeting.
Motion by: ____________
Seconded by: __________
Vote: _____