Agenda Item
i. State of Georgia Contract 99999-SPD00001370005 Lease Purchase of Digital Printing Equipment for DCSD Copy Center Contract Ratification and Approval (Canon Solutions America (Not to exceed $170,000) This recommendation is for the initial term and first renewal term of of a 5-year Lease Agreement ~ Updated 1.30.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract for the State of Georgia Contract 99999-SPD0000137-0005 for the lease purchase of digital equipment for the DCSD Copy Center to Canon Solutions America in the amount not to exceed $170,000.00 for all maintenance and supplies excluding paper. This recommendation is for the initial term and first renewal term of a 5-year Lease Agreement. The initial term will be from May 1, 2024, through June 30, 2024, for an amount not to exceed $23,000. The first renewal will be from July 1, 2024, through June 30, 2025, for an amount not to exceed $147,000.
Why: This request is a contract for Canon Solutions America for the lease purchase cost of the equipment.
Details: Canon Solutions America is the most responsive and responsible bidder to provide a lease purchase option for the DCSD Copy Center's up-to-date digital equipment and a full-service comprehensive maintenance program. This contract is for 1 year with (4) one year (1) year renewals. Canon Solutions America is located at 5625 Oakbrook Pkwy, Norcross, GA 30093
Financial impact: The total budget for these services is allocated from the cost code 100.2800.561000.00011.7620.9990.8010.040.0000 under the Operations Division General Fund Budget in the amount not-to-exceed $170,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678.676.1423
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
This is the first year of a lease agreement with Canon Solutions America.
This request is to establish a contract with the State of Georgia Contract 99999-
SPD00001370005 for the lease purchase of digital equipment for the DCSD Copy Center
to Canon Solutions America in the amount not to exceed $170,000.00 for all
maintenance and supplies, excluding paper. This recommendation is for the first year of
a 5-year Lease Agreement.
Canon Solutions America is the most responsive and responsible bidder to provide a lease
purchase option for the DCSD Copy Center's up-to-date digital equipment and a full-service
comprehensive maintenance program.