Agenda Item
ii. Southwestern Communications, Inc., Using General Service Administration (GSA) Contract No. 47QTCA21D0098 Budget Adjustment Approval (Southwestern Communications, Inc. (Not to exceed $750,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve a budget adjustment to cover additional costs for intercom and communication services in the not to exceed amount of $750,000, to the current term of the contract. This brings the total contract amount for the first service year to $1,050,000.
Why: This request is a budget adjustment for Southwestern Communications, Inc., to the current contract term to provide additional services to DeKalb County School District as needed.
Details: On August 14, 2023 the Board of Education authorized the District to use the General Service Administration (GSA) Contract No. 47QTCA21D0098 to purchase and install communications equipment replacements and upgrades from Southwestern Communications, Inc. for not exceeding $300,000. It is requested that the budget be increased by $750,000 to the current term of the contract to cover unforeseen additional costs for replacements and repairs.
Financial impact: It is anticipated that the cost of these services will exceed $100,000 this fiscal year and will be allocated from multiple operations and SPLOST charge codes. Any purchases exceeding this threshold will be returned to the Board of Education for approval per Board Policy DJE.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel