Agenda Item
iii. SPLOST V Project: RFP No. 24-752-018 Design/Build Services for Group B Pavement Upgrades – Hambrick Elementary School, Jolly Elementary School, Oakcliff Traditional Theme School, Stone Mill Elementary School and Stone Mountain Elementary School Project Award Approval (F.H. Paschen, S.N. Nielsen & Associates LLC) (Not to exceed $3,700,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFP No. 24-752-018 to F.H. Paschen, S.N. Nielsen & Associates LLC the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for design/build pavement upgrade services at Hambrick Elementary School, Jolly Elementary School, Oakcliff Traditional Theme School, Stone Mill Elementary School and Stone Mountain Elementary School for a not-to-exceed amount of $3,700,000.
Why: To approve the award of the design/build contract for Hambrick Elementary School, Jolly Elementary School, Oakcliff Traditional Theme School, Stone Mill Elementary School, and Stone Mountain Elementary School in accordance with the District’s approved SPLOST V Project list.
Details: Specific details related to the scope of work for this Request for Proposals can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFP was issued on November 2, 2023, and notification of the upcoming solicitation was emailed to 180 vendors from the DCSD vendor list and 1392 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on DCSD website. Seven (7) people attended the mandatory pre-proposal meeting on November 16, 2023, representing five (5) firms. One (1) proposal was received on December 14, 2023, for Design/Build Services for Group B Pavement Upgrades at Hambrick Elementary School, Jolly Elementary School, Oakcliff Traditional Theme School, Stone Mill Elementary School, and Stone Mountain Elementary School. The one (1) proposal was deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
F.H. Paschen and S.N. Nielsen & Associates LLC will be responsible for the design and construction work services as set forth in the proposal documents. The DeKalb County School District’s Standard Fixed Price Design & Construction Contract will be used. The award of this contract will allow for the commencement of the design and construction of this project. F.H. Paschen, S.N. Nielsen & Associates LLC is located at 739 Trabert Avenue, NW, Suite A, Atlanta, Georgia 30318.
Financial impact: The total contract amount for the Group B Pavement Upgrades Design/Build project in the amount of $3,700,000, will be allocated from the construction cost code SP5FACCON.38135.GENCONTR under the voter-approved E-SPLOST V program.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by DeKalb voters, the Board
approved an E-SPLOST V list of projects on December 5, 2016, for $561 million to include various capital
renewal, renovations, and classroom addition projects throughout the District. On April 18, 2022, the
Board approved an E-SPLOST V Major Program Adjustment, which included the Group B Pavement
Upgrades at Hambrick Elementary School, Jolly Elementary School, Oakcliff Traditional Theme School,
Stone Mill Elementary School, and Stone Mountain Elementary School.
A formal Request for Proposals was issued on November 2, 2023, for design/build pavement upgrades at
Hambrick Elementary School, Jolly Elementary School, Oakcliff Traditional Theme School, Stone Mill
Elementary School, and Stone Mountain Elementary School Project. A Proposal was received from one (1)
firm. The one (1) proposal was deemed responsive, and pricing was under budget. This recommendation
is based on the review and evaluation of the responsive proposal.
This request is to authorize DCSD to contract with F.H. Paschen, S.N. Nielsen & Associates, LLC to provide
design/build pavement upgrade services at Hambrick Elementary School, Jolly Elementary School, Oakcliff
Traditional Theme School, Stone Mill Elementary School, and Stone Mountain Elementary School.