Agenda Item
ii. Motor Coach Bus Transportation for the 2024 Graduation Ceremonies (Not to exceed $80,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the selection of R and W Motor Coach to provide Motor Coach Bus services in an amount not to exceed $80,000. The services will be used to transport students from the 24 high schools to the graduation site (GA State Convocation Center) beginning May 11, 2024 and concluding on May 19, 2024.
Why: Providing transportation services alleviates the potential of negative impact on school district’s ability to transport non-graduating students to and from school. Providing this service also ensures that all graduating seniors have access and arrive at the ceremony site in a timely manner.
Details: The recommendation is for the 2024 Fiscal Year.
Financial impact: The total budget for these services is included in the FY’24 budget and allocated from the cost code (100.2100.530000.02011.7020.9990.8010.090.0000) under the Division of Equity and Student Empowerment’s General Fund Budget.
Contact: Mr. Elijah Palmer
Ms. Lorraine Sanford
Dr. Bernetta Jones
Ms. Stacy Stepney
Effective: May 11-19, 2024
Status: General Counsel approval requested
CHRONOLOGY OF THE MOTOR COACH BUS AGENDA ITEM:
February 15-16, 2024 Collaborated with Transportation to
Discuss and identify approved commercial
Carriers
February 20, 2024 Contacted approved carriers to
Request names and email address for
POC to receive the request for quotes
February 21, 2024 Sent request for quote to six
Commercial carriers
February 26, 2024 Reviewed quotes received
Four carriers responded, one indicating
they could not accommodate us