Agenda Item
i. State of Georgia Contract 99999-SPD00001370005 Lease Purchase of Digital Printing Equipment for DCSD Copy Center Contract Ratification and Approval (Canon Solutions America (Not to exceed $170,000) This recommendation is for the initial term and first renewal term of of a 5-year Lease Agreement ~ Updated 1.30.2025
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract for the State of Georgia Contract 99999-SPD0000137-0005 for the lease purchase of digital equipment for the DCSD Copy Center to Canon Solutions America in the amount not to exceed $170,000.00 for all maintenance and supplies excluding paper. This recommendation is for the initial term and first renewal term of a 5-year Lease Agreement. The initial term will be from May 1, 2024, through June 30, 2024, for an amount not to exceed $23,000. The first renewal will be from July 1, 2024, through June 30, 2025, for an amount not to exceed $147,000.
Why: This request is a contract for Canon Solutions America for the lease purchase cost of the equipment.
Details: Canon Solutions America is the most responsive and responsible bidder to provide a lease purchase option for the DCSD Copy Center's up-to-date digital equipment and a full-service comprehensive maintenance program. This contract is for 1 year with (4) one year (1) year renewals. Canon Solutions America is located at 5625 Oakbrook Pkwy, Norcross, GA 30093
Financial impact: The total budget for these services is allocated from the cost code 100.2800.561000.00011.7620.9990.8010.040.0000 under the Operations Division General Fund Budget in the amount not-to-exceed $170,000.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Keith Singleton, Director of Business Services, Division of Operations, 678.676.1423
Effective: Upon Board Approval
Status: Approved by General Counsel
CANON SOLUTIONS AMERICA
State of Georgia Contract
99999-SPD0000137-0005
January 12, 2024
DeKalb County Schools
On behalf of Canon Solutions, I would like to thank you for your time
and allowing us to submit the following proposal. We appreciate you
working with the Canon team during the on site visits, future product
demonstrations, and discovery meetings.
I believe you will find our company, products and services to be of
considerable value to your organization. Furthermore, we wish to
express our commitment to provide DeKalb County Schools with the
highest level of customer satisfaction.
Enclosed please find our preliminary proposal in response to your
request for pricing.
In reviewing, please do not hesitate to contact me directly at
470-636-8969 with any questions.
Sincerely,
Scott OBrien
Production Print Specialist
Canon Solutions America
sobrien@csa.canon.com
CANON SOLUTIONS AMERICA
Lease / Purchase Pricing Summary Page
Lease Purchase
V1000 Production Color $ 3,662.65 $ 164,097
V800 Production Color $ 2,518.33 $ 112,828
DP130 Production BW $ 1,698.32 $ 76,089
Prisma Prepare $ 246.01 $ 11,021
Dupl0 618 $ 636.94 $ 28,536
iJet Envelope Printer $ 1,463.24 $ 65,546
TM-355 with Z36 Copier Scanner $ 335.97 $ 15,052
Lease Monthly $ 10,561.46
Lease Annual $ 126,737.52
Purchase Total $473,169
State of Georgia Contract
CANON SOLUTIONS AMERICA 99999-SPD0000137-0005
GeorBia·
GEORGIA DEPARTMENT OF ADMINISTRATIVE SERVICES
STATEWIDE CONTRACT FOR Single-Use Printers and MFDs
USER AGENCY LEASE AGREEMENT
Contractor's Full Legal Name:
Contractor's Statewide
Contract#:
User Agency Name:
User Agency Billing Address:
WHEREAS, the Georgia Department of Administrative Services ("DOAS") on behalf of the State of Georgia (the
"State") established the above referenced Statewide Contract by and between DOAS and Contractor;
WHEREAS, the User Agency desires to lease equipment from Contractor in accordance with the terms of the
Statewide Contract and this User Agency Lease Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree
as follows:
1. EQUIPMENT AND SERVICES. Pursuant to the terms and conditions of the Statewide Contract, Contractor
agrees to lease to User Agency the Equipment identified in the Equipment Schedule attached hereto as
Attachment 1 and incorporated herein by reference (collectively and individually, the "Equipment"). The
Equipment Schedule may be amended to include any additional Equipment added hereto by written agreement
of both parties. In addition, Contractor agrees to provide to the User Agency the installation and maintenance
and other services described in the Statewide Contract.
2. TERM AND RENEWAL. The initial term of this User Agency Lease Agreement shall begin on the Effective
Date and end on June 30th of the then-current State fiscal year (July l -June 30). Thereafter, the User Agency
Lease Agreement may be renewed at the sole discretion of the User Agency on a year-to-year basis (one
renewal term at a time) for the period of time identified in Attachment 1. User Agency may, at its sole option,
renew as to all of the Equipment and services to be provided hereunder or as to only selected Equipment and
services. The terms and conditions of this User Agency Lease Agreement shall apply during any and all
renewals.
3. SHIPPING AND DELIVERY. Contractor shall pay for packing, crating, and shipping of the Equipment to
and from the User Agency and shall install the Equipment at the User Agency's premises at no cost to the
User Agency. Shipment/Delivery shall be FOB: Destination.
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