Agenda Item
iv. RFQu No. 24-752-012 Bob Mathis Elementary School, Chapel Hill Elementary School and E.L. Bouie Elementary School HVAC Replacement and Renovations Project Award Approval (Balfour Beatty Construction, LLC-Pre-Construction Phase Fee) (Not to exceed $100,000)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the award of RFQu No. 24-752-012 for construction management services for the Bob Mathis Elementary School, Chapel Hill Elementary School and E.L. Bouie Elementary School to Balfour Beatty Construction, LLC the most responsive and responsible Offeror whose proposal is the most advantageous to the Board based on the evaluation factors set forth in the Request for Qualifications solicitation document.
In addition, it requested that the Board of Education approve a not-to-exceed amount of $100,000, for the Pre-Construction Phase Fee associated with this contract agreement. Additional packages will be presented to the Board of Education for approval as indicated below:
An early release package will be presented in Spring 2024
The final Guaranteed Maximum Price (GMP) will be presented in Fall 2024.
Additional sub packages may be presented to the Board of Education for approval as needed.
Why: To approve the award of the construction management contract for Bob Mathis Elementary School, Chapel Hill Elementary School, and E.L. Bouie Elementary School project in accordance with the District’s approved ESSER III Project list.
Details: Specific details related to the scope of work for this Request for Qualifications can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/.
The RFQu was issued on October 26, 2023 and notification of the upcoming solicitation was sent via email to180 vendors from the DCSD vendor list and 1392 vendors through the State of GA Procurement Registry. The solicitation was advertised in the Champion and posted on DCSD website. Six (6) people attended the mandatory pre-proposal meeting on November 7, 2023, representing three (3) construction managers. Three (3) statements of qualifications were received on December 7, 2023, for Bob Mathis Elementary School, Chapel Hill Elementary School and E.L. Bouie Elementary School HVAC Systems and Controls Replacement project. All three (3) were deemed responsive and evaluated by a selection committee. This recommendation is based on the evaluations.
Balfour Beatty Construction, LLC will be responsible for the construction management services as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Construction Management Contract will be used. The award of this contract will allow for the commencement of the pre-construction phase of the construction management services for this project. Balfour Beatty Construction, LLC is located at 300 Galleria Parkway Southeast, Suite 2050, Atlanta, Georgia 30339
Financial impact: The total amount of $30,000.00 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for Bob Mathis Elementary School will be allocated from the construction cost code (448-0475.30521.GENCONTR.R_HV) under the ESSER III approved project list.
The total amount of $35,000.00 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for Chapel Hill Elementary School will be allocated from the construction cost code (448-1053.30521.GENCONTR.R_HV) under the ESSER III approved project list.
The total amount of $35,000.00 for the Pre-Construction Fee and reimbursable expenses associated with the contract agreement for E.L. Bouie Elementary School will be allocated from the construction cost code (448-0297.30521.GENCONTR.R_HV) under the ESSER III approved project list.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations, 678.676.1475
Mr. Richard Boyd, Director of Design and Construction, Division of Operations, 678.676.1483
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
A formal Request for Qualifications was issued on October 26, 2023, and three (3) submittals
were received on December 7, 2023, for CM at Risk for Bob Mathis Elementary School, Chapel
Hill Elementary School and E.L. Bouie Elementary School HVAC Systems and Controls
Replacement project. All three (3) submittals were deemed responsive and evaluated by a
selection committee. This recommendation is based on the evaluations.
This request is to authorize DCSD to contract with Balfour Beatty Construction, LLC to provide CM at Risk
services for the HVAC Systems and Controls Replacement Project at Bob Mathis Elementary School,
Chapel Hill Elementary School and E.L. Bouie School.