Agenda Item
i. BID No. 19-752-050, GPS Technology Solution System Extension Approval (Education Logistics, Inc.) of Year 4 of 4 (Not to exceed $796,632)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract renewal of Bid 19-752-050 for "turnkey" GPS Technology Systems to Education Logistics, Inc. (EDULOG). This is for year four (4) of four (4) one-year contract renewal options. The date of renewal period will be from March 13, 2024, through March 12, 2025.
Why: To provide a “turnkey” GPS Technology Solution System that includes Routing and Planning, a Parent Notification System, Student Ridership, Time and Attendance, Navigation, and Fleet Metric Systems. The DCSD considers the scope of this contract to be all-inclusive, including all duties necessary to meet the technical, support, service, system integration, and business requirements as defined in the RFP.
Details: Education Logistics, Inc. (EDULOG) will be responsible for a “turnkey” GPS Technology Solution System as outlined in the proposal documents. The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The extension of this contract will allow for the continuance of the use of the GPS Technology Solution System. Education Logistics, Inc. (EDULOG) is located at 3000 Palmer Street, Missoula, MT 59808.
Financial impact: The GPS Technology Solution System carries an annual cost of $796,632 to be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.
Contact: Mr. Erick Hofstetter, Operating Officer, Division of Operations, 678.676.1475
Mr. Cedric Burse, Director of Fleet and Transportation, Division of Operations, 678.676.1385
Effective: Upon Board Approval
Status: Approved by General Counsel
DocuSign Envelope ID: 387832AA-22CB-41B1-81F4-C51020A75A94
February 5, 2024
VIA EMAIL
Education Logistics, Inc.
3000 Palmer Street
Missoula, MT 59808
ATTN: Sam Bull, COO
Reference: RFP 19-752-050, GPS Technology Solution System
Dear Mr. Bull:
As a result of the excellent service provided by Education Logistic, Inc., the DeKalb County School District (“DCSD”)
desires to renew the award of RFP 19-752-050, GPS Technology Solution System for one (1) year on the same terms,
conditions and pricing as set forth in the License and Services Agreement between DCSD and Education Logistics,
Inc. dated March 13, 2020. The purpose of this letter is to obtain Education Logistics, Inc.’s acceptance of DCSD’s
offer to renew the License and Services Agreement.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
March 13, 2024, through March 12, 2025. Of course, we will notify you once the Board has approved the renewal.
DCSD appreciates Education Logistics, Inc.’s consideration of this offer to renew the award of RFP 19-752-050.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to
Lakesia_watkins@dekalbschoolsga.org no later than Thursday, February 8, 2024. Insurance policy or policies must
be maintained throughout the term of this agreement. A copy of the insurance requirements is included. Feel free
to also fax the acceptance and your proof of insurance to Ms. Jones at 678-676-0170.
Best regards,
Carla L. Smith
Executive Director, Vendor Services
CLS/lw
c: Mr. Richard Boyd
Mr. Cedric Burse
Ms. Chardra Carter
ACKNOWLEDGMENT
Education Logistics, Inc. hereby accepts DeKalb County School District’s offer to renew the award of RFP 19-752-
050, GPS Technology Solution System, Inc. as set forth in the License and Services Agreement, until March 12, 2025.
Education Logistics, Inc. understands that this acceptance is subject to the approval of the DeKalb County Board of
Education.
February 6, 2024
________________________ ________________________
Authorized Signatory Date
Jason Corbally President
________________________ ________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org