Agenda Item
i. BID No. 19-752-050, GPS Technology Solution System Extension Approval (Education Logistics, Inc.) of Year 4 of 4 (Not to exceed $796,632)
Summary: Presented by: Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract renewal of Bid 19-752-050 for "turnkey" GPS Technology Systems to Education Logistics, Inc. (EDULOG). This is for year four (4) of four (4) one-year contract renewal options. The date of renewal period will be from March 13, 2024, through March 12, 2025.
Why: To provide a “turnkey” GPS Technology Solution System that includes Routing and Planning, a Parent Notification System, Student Ridership, Time and Attendance, Navigation, and Fleet Metric Systems. The DCSD considers the scope of this contract to be all-inclusive, including all duties necessary to meet the technical, support, service, system integration, and business requirements as defined in the RFP.
Details: Education Logistics, Inc. (EDULOG) will be responsible for a “turnkey” GPS Technology Solution System as outlined in the proposal documents. The DeKalb County School District’s Standard Form of Contract for Services Non-State Capital Outlay Projects will be used. The extension of this contract will allow for the continuance of the use of the GPS Technology Solution System. Education Logistics, Inc. (EDULOG) is located at 3000 Palmer Street, Missoula, MT 59808.
Financial impact: The GPS Technology Solution System carries an annual cost of $796,632 to be funded through the general operating fund budget, 100.2700.573000.00011.7100.1320.8012.040.0000 subject to annual approval.
Contact: Mr. Erick Hofstetter, Operating Officer, Division of Operations, 678.676.1475
Mr. Cedric Burse, Director of Fleet and Transportation, Division of Operations, 678.676.1385
Effective: Upon Board Approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
At its business meeting on Monday, January 13, 2020, The DeKalb Board of
Education approved the award of RFP 19-752-050 to Education Logistics, Inc.
(EDULOG) to provide a comprehensive GPS Technology Solution system, for an initial
one-year term with four (4) one-year options to renew subject to Board approval on a
year-to-year basis. The total ownership for the system will be for a five (5) year period.
At its business meeting on Monday, March 15, 2021, the DeKalb Board of Education
approved the first one-year extension period from March 13, 2021, through March
12, 2022.
This agenda item seeks the Board of Education approval for the second of four (4) one-
year (1-year) contract renewal options.