Agenda Item
i. Frontline Services Approval (Not to exceed $737,981.22)
Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology
Request: It is recommended that the Board of Education approve the contract for asset management, applicant tracking absence management, professional development management, and employee evaluation management services with Frontline Education in an amount not to exceed $737,981.22. This will be an annual subscription to be presented to the BOE each fiscal year.
Why: This request renews the contract for the district’s applicant tracking and absence management services, employee evaluation and professional development management, as well as asset management services.
Details: Frontline application modules support the DeKalb County School District with the following functions:
HCM Applicant Tracking and Screening: Allows DCSD to engage with jobseekers and hire quality candidates.
Absence Management (AESOP): Manages employee absences, substitutes, and time and attendance.
Employee Evaluations: Allows managers/supervisors to conduct transparent, defensible, growth-focused evaluations, and link results to professional learning plans and goals.
Professional Development Management: Allows employees to have access to their professional plans and goals, resources for growth, and self-assessments.
Asset Tracking: Holds the district’s device inventory data for students and staff for tracking and accountability.
In summary, this agenda is requesting approval to purchase the renewal of all modules.
Board Policy DJE allows purchases to be made through contracts formally solicited and obtained through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. As a result, the Frontline purchase will utilize the National Cooperative Purchasing Alliance Contract Number 01-102 for Frontline Education.
Financial impact: Annual Subscription
Cost
Applicant Tracking
$63,113.37
Absence Management
$55,445.48
Frontline Central
$118,327.30
Screening Assessments
$16,517.19
Employee Evaluations Management
$154,458.02
Professional Learning Management
$177,807.61
Asset Management
$152,312.25
Total Annual Subscription
$737,981.22
Charge Code
100.1000.561200.00011.7600.9990.0308.070.0000 (General Fund)
Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Dr. Tekshia Ward-Smith, Human Resources Administrator, Division of Human Resources, 678.676.1200
Effective: May 2024
Status: Approved by General Counsel
Exhibit A Frontline Customer Order Form
Q-173334
02/09/2024
1400 Atwater Drive Malvern, PA 19355
Customer: Order Form Details:
Dekalb County School District Account Manager: Safiya Mosley
1701 Mountain Industrial Blvd. Sale Type: Renewal
Stone Mountain, Georgia, 30083 Quote Currency: USD
United States
Contact: Monika Davis
Title: Chief Information Officer
Phone: 678-676-1000
Email: monika_davis@dekalbschoolsga.org
Pricing Overview Amount
Annual Recurring Fees $152,312.25
Annual Recurring Fees Itemized Description Start Date End Date Amount
Asset Management Subscription, unlimited usage for internal 5/06/2024 5/05/2025 $152,312.25
employees
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Exhibit A Frontline Customer Order Form
Q-173334
02/09/2024
1400 Atwater Drive Malvern, PA 19355
Additional Order Form Information
Special Instructions and Additional Terms
This Order is made subject to OMNIA (NCPA) - Contract #01-102
Tax Information
Tax Exemption: We currently don’t have a tax exemption certificate on file for you. Please use this link to upload your tax exemption
certificate. Otherwise, the appropriate tax will be applied at the time of invoicing.
PO Information
PO Status:
PO #: \
Note: If a Purchase Order is required, Customer shall submit the PO to Frontline within ten (10) business days of signing this Order Form
by emailing it to billing@frontlineed.com, otherwise a PO shall not be required for payment
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Exhibit A Frontline Customer Order Form
Q-173334
02/09/2024
1400 Atwater Drive Malvern, PA 19355
Invoicing Schedule Due Date Amount
Invoice: Annual 6/05/2025 $152,312.25
Asset Management Subscription, unlimited usage for internal employees $152,312.25
Page 3 of 4
Exhibit A Frontline Customer Order Form
Q-173334
02/09/2024
1400 Atwater Drive Malvern, PA 19355
MASTER SERVICES AGREEMENT
This Master Services Agreement is made effective as of the date of the signature below (the “Effective Date”) by and
between Frontline Technologies Group LLC dba Frontline Education, its subsidiaries and affiliates with an address at 1400
Atwater Drive, Malvern, PA 19355 (collectively “Frontline”), and the client identified below (“Client”). Frontline and Client
are sometimes referred to herein, individually, as a “Party” and, collectively, the “Parties.”
By signing below, the Parties agree to be legally bound by the terms and conditions contained in the Frontline Master
Services Agreement (“Master Services Agreement”, which is available at https://www.frontlineeducation.com/master-
services-agreement/ and is incorporated herein by reference. The attached Order Form, exhibits (if any), Statements of
Work and the referenced Master Services Agreement are collectively the “Agreement”. To place orders subject to this
Agreement, at least one Order Form (as defined in the Master Services Agreement) must be incorporated into this
Agreement. Client may make future purchases of products and services from Frontline (and its subsidiaries and affiliates)
under this Master Services Agreement by executing an Order Form and any future Order Forms without an attached or
referenced Master Services Agreement will be deemed subject to this Master Services Agreement. This Agreement
constitutes the complete and exclusive statement of the agreement between the Parties with respect to the Software and
the Services set forth herein and any other software, products or other services provided by Frontline or any of its affiliates
or predecessors prior to the Effective Date. For the avoidance of doubt, this Agreement supersedes any and all prior oral
or written communications, proposals, RFPs, contracts, and agreements (including all prior license and similar
agreements) and the Parties hereby terminate any such agreements. In the event of a conflict between the provisions of
the Terms and Conditions and the provisions of any Statement of Work or any Order Form or any Order Form Terms and
Conditions, the provisions of the Statement of Work or Order Form or Order Form Terms and Conditions, as applicable,
shall govern, but only with respect to the services forth in the Statement of Work or that particular Order Form.
Frontline Technologies Group LLC dba Frontline Dekalb County School District
Education
Signature: \s2\ Signature: \s1\
Name: \n2\ Name: \n1\
Title: \fltitle_2_text\ Title: \title_1_text\
Address: 1400 Atwater Drive Address: 1701 Mountain Industrial Blvd.
Malvern, PA 19355 Stone Mountain, Georgia 30083
Email: billing@frontlineed.com Email: \email_1_text\
Effective Date: \d2\
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