Executive Session, Work Session, Community Input Session & Business Meeting

Summary: BOARD MEMBERS:
Mrs. Vickie B. Turner, Board Chair
Mr. Diijon B. DaCosta Sr., Vice Chair
Mrs. Anna Hill
Mr. Marshall D. Orson
Mrs. Deirdre P. Pierce
Mrs. Allyson Gevertz
Dr. Joyce Morley

Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: It is requested that the DeKalb County Board of Education adjourn the September 12, 2022 executive session and convene the work session and business meeting.

Motion by: ___________
Seconded by: __________
Vote: ________

Summary: It is requested that the DeKalb County Board of Education adopt the September 12, 2022 work session and business meeting agenda.

Motion by: ________________
Seconded by: _____________
Vote: ______________

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: Presented by: Ms. Valarie Wilson, Executive Director, GSBA
Dr. Sam King, Director of Superintendent Search Services, GSBA

Summary: Presented by: Mrs. Vickie B. Turner, Board Chair

Request: It is requested that the Board of Education approve the Georgia School Boards Association (GSBA) for Superintendent Search Services for an amount not to exceed $20,000.00.

Details: Georgia School Boards Association will advise the Board in every step of the Superintendent Search process while providing the necessary resources needed.

Financial impact: The cost will not exceed $20,000.00 and will be paid from Purchased Prof/Tech Services, Charge Code 100.2300.530000.00011.7060.9990.8010.015.0000.

Contact: Mrs. Vickie B. Turner, Board Chair, 678.676.0027

Effective: Upon Board approval.

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Status: Attorney Approval Not Required

Summary: Presented by: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education accept the July 2022 Monthly Financial Reports.

Contact: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance, 678.676.0446

Status: General Counsel approval not required.

Summary: Presented by: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance.

Request: It is requested that the Board of Education approve the resolutions necessary to update administrative signatures for the District’s banking institutions.

Financial impact: None.

Contact: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance, 678.676.0446
Mr. Jonathan Lance McConkey, Comptroller, Division of Finance, 678-517-4658

Effective: Upon Board of Education Approval.

Status: General Counsel approval not required.

Summary: Presented by: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance

Request: It is requested that the Board of Education approve the renewal of RFQ 22-534 to 22nd Century Technologies, Inc., Abacus Corporation, COGENT Infotech Corporation, Corporate Temps, Inc., Howroyd-Wright Employment Agencies, Inc. dba AppleOne Employment Services, Robert Half, Tryfacta, Inc., US Tech Solutions, Inc. to provide temporary staffing services on an as-needed basis for the DCSD Finance Department for a period of one year effective from December 17, 2022 through December 16, 2023 for an amount not to exceed $500,000.

This is the first renewal option of four.

Details: RFQ 22-534 was competitively solicited through the Purchasing Department. It was posted to IonWave on July 27, 2021. Electronic notification was sent to 94 vendors from the DCSD vendor bid list as well as to 704 vendors through the State of GA Procurement Registry. Twenty (20) proposals were deemed responsive to the requirements of the solicitation by the Purchasing Department. This is the first renewal option of four.

Financial impact: The not to exceed contract amount of $500,000.00 will be paid from the general fund GL code 100.2300.530000 for professional services.

Contact: Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance, 678.676.0446

Effective: September 12, 2022

Status: Approved by General Counsel.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources

Request: It is requested that the Board of Education approve the September 2022 Human Resources Report.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Status: Attorney approval is not required.

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction

Request: It is requested that the Board of Education authorize the District to secure transportation services from Coast To Coast Tours, LLC through May 22, 2023.

Details: Coast To Coast Tours, LLC is one of the current approved carriers with the District. Additional quotes were requested from Harmon Brothers and Elite Tours of Atlanta Charter companies.

Financial impact: The total budget will not exceed the amount of $300,000.00 and will be allocated from charge code 100.1000.530000.6331.7480.9990.8010.035.000.

Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Dr. Kimberlynn Weston, Director of the Department of PreK-12, Division of Curriculum and Instruction, 678.676.0144

Effective: Upon Board of Education approval to May 22, 2023

Status: Approved by General Counsel (Gregory Doyle Calhoun & Rogers)

Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction

Request: It is requested that the Board of Education authorize the District to increase the vendor spend to purchase musical instruments for elementary, middle, and high schools from the following vendors in an amount not to exceed $2,000,000.00: Adorama, Alamo Music Center, Amro Music Stores, Inc., Brook Mays Music and H and H Music Universal Melody Services, Delgado Guitars, Lone Star Percussion ZNK Partners, LLC, Midwest Musical Imports MSA Music, Inc., Music and Arts Guitar Center Stores, Inc., Penders Music Company Betrold Enterprises, Inc., SoundTree Korg USA, Steve Weiss Music, Taylor Music, Inc., Terra Nova Violins LLC, The Bandwagon Music Store and Repair, The Tuba Exchange, Washington Music Sales Center, Inc., in accordance with the TIPS Contract No. 210302 through May 31, 2023 and West Music in accordance with Choice Partners Cooperative Agreement #19/034KC-07 through June 18, 2023.

Details: The use of these agreements with the listed vendors will provide access to musical instruments from a large pool of vendors that can supply the equipment in a timely manner.

Financial impact: The financial impact is $2,000,000.00, which will be allocated from cost code SP5BUSEQUP.52135.FFE and SP5BUSEQUP.52135.FFE-GRTR5K under the voter-approved E-SPLOST V program.

Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Dr. Kimberlynn Weston, Director of the Department of PreK-12, Division of Curriculum and Instruction, 678.676.0144

Effective: Upon Board of Education approval to June 18, 2023

Status: Approved by General Counsel (Gregory Doyle Calhoun & Rogers)

Summary: Presented by: Dr. Deborah Moore-Sanders, Deputy Superintendent, Division of Equity and Student Empowerment

Summary: Presented by: Dr. Myisha Warren, Executive Director of the Office of Federal Programs, Office of Continuous Improvement and

Ms. Allison Q. Scott, Director of Assessment Administration, Office of Continuous Improvement

Request: In support of Board Policy II, it is requested that the Board of Education approve the purchase of Cognitive Abilities Test (CogAT) Assessments for SY 2022-2023 in an amount not to exceed $78,000.00.

The requested purchase is a testing expenditure that does not require bid per the District’s Purchasing Board Policy (DJE).

Details: The DeKalb County School District (DCSD) utilizes the Northwest Evaluation Association Measures of Academic Progress (MAP) as the initial achievement assessment towards gifted identification each school year for students in grades K-10. Students who score greater or equal to 90% on the Math or Reading MAP are eligible for further gifted evaluation on the district's mental ability, creativity, and motivation assessments.

The Cognitive Abilities Test (CogAT), DeKalb's mental ability evaluation tool, is a multiple-choice K-12 assessments that measures reasoning skills with different types of verbal, quantitative, and nonverbal questions.

Each school year, CogAT is administered over a three-day test period after the Fall MAP assessment during the month of November. School leaders have the autonomy to set their test window for any three consecutive days from November 1-30.

Financial impact: The financial impact is an amount, not to exceed, $78,000.00 for FY23. The purchase amount will be paid using general funds budgeted to the Office of Accountability, Department of Assessment Administration, charge code: 100.1000.530010.00011.7540.9990.8010.030.0000 (Purchased Servies/Other Fees)

Contact: Ms. Allison Q. Scott, Director of Assessment Administration, Office of Continuous Improvement, 678.676.0231

Effective: October 2022

Status: Legal approval not required.

Summary: Presented by: Dr. Myisha Warren, Executive Director of the Office of Federal Programs, Office of Continuous Improvement and

Ms. Allison Q. Scott, Director of Assessment Administration, Office of Continuous Improvement

Request: In support of Board Policy II, it is requested that the Board of Education approve the purchase of Advanced Placement Exams from College Board for the SY22-23 test administration in an amount not to exceed $475,000.00.

This is a testing expenditure that does not require bid per the District’s Purchasing Board Policy (DJE).

Details: Advanced Placement courses are college-level courses offered in high school. Students can earn college credit from scoring a level 3, 4, or 5 on the exam.
The Georgia Department of Education (GaDOE) will pay for an Advanced Placement exam for students who qualify for the Free and Reduced Lunch program. Additionally, the GaDOE will cover the cost of one Science, Technology, Engineering, and Mathematics (STEM) focused Advanced Placement exam for all non-free and reduced lunch students.
The list of eligible STEM-focused AP courses are as follows:
1. AP Calculus AB
2. AP Calculus BC
3. AP Computer Science A
4. AP Computer Science Principles
5. AP Statistics
6. AP Biology
7. AP Chemistry
8. AP Environmental Science
9. AP Physics C: Electricity and Magnetism
10. AP Physics C: Mechanics
11. AP Physics 1: Algebra Based
12. AP Physics 2: Algebra Based

Financial impact: The estimated cost is calculated as the number of students who are currently registered for an Advanced Placement course multiplied by the cost of the exam.
Exam costs are determined by the College Board and vary based on the economic status of the child. Exams fees are as follows: $96 (non-free and reduced lunch students) and $62 (free and reduced lunch students).

The purchase amount not to exceed $475,000.00 will be paid using general funds budgeted by the Office of Continuous Improvement (Accountability). The charge code is 100-1000-530000-00011-7540-9990-8010-030-0000 (Purchased Prof/Tech Services

Contact: Ms. Allison Q. Scott, Director of Assessment Administration, Office of Continuous Improvement, 678.676.0231

Effective: October 2022

Status: Legal approval is not required.

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology

Request: It is requested that the Board of Education approve the request to utilize the services of Computer Aid, Inc (CAI), in an amount not to exceed $3,240,653.

Details: Computer Aid, Incorporated is the State of Georgia approved vendor for temporary IT staffing resources. These contractors work on an hourly basis, as well as on a project basis with milestone payments through a network of staffing agencies and consulting firms.

The district utilizes contracted services in various roles and departments. During the fiscal year 2022, the following contractors were utilized:




Job Function


Information Technology Technicians


Online Registration Staff


ERP Implementation Staff


Database and Applications Development


Network Technician


Project Managers


Data Center Engineer


Solutions Engineer


Data Visualization Specialist




During the fiscal year 2023, the district will need to continue leveraging contracted services to support the district’s technology-related initiatives. These services will augment the existing staff in the various departments. Once the assigned project or task is completed, the contracted resources will be removed.

Financial impact: $2,855,596 (DIIT Contractors)

GL Code: 100.1000.530000.00011.7600.9990.0308.070.0000
$385,057 (ERP Implementation Team)

GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000
The monthly invoice amount will depend on the number of hours worked by each contractor.

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information & Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Approved by General Counsel.

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested the Board of Education approve the purchase of information and network security services and associated infrastructure components from Dell EMC, Layer3, GreenPages Technologies, B2B Technologies, and Integrated Communications Network at a cost not to exceed $1,872,080.

Details: The SecureIT Initiative is a resource-intensive, multi-year plan that will re-establish the district’s information security baseline and provide a foundation for continuous growth and monitoring. To support this mission, the Information and Instructional Technology Division will:


Revise and develop policies, standards and procedures required for the protection of confidential information  
Increase student, faculty, staff, and community awareness of information security through training and communication  
Identify risks to the security of information and systems. Mitigate these risks to levels acceptable to the district’s leadership  
Refine security requirements, establish baselines and measure compliance, based on applicable laws, regulations, and leveraging industry best practices  
Consult with the district’s users and departments to investigate security issues and evaluate products and processes  
Collaborate with key stakeholders/leadership, utilize external resources and leverage technical staff to develop Dekalb County School District’s information security strategy and architecture  
Ensure incident response and disaster recovery plans are implemented, routinely tested and continuously refined  
Respond to and recover from disruptive and destructive information security events  


The above-mentioned vendors associated with the SecureIT Initiative will utilize existing Board-approved RFP awards and state contracts.


Board Policy DJE allows purchases to be made through contracts formally solicited and obtained by the State of Georgia to achieve cost savings and administrative efficiencies. As a result, the SecureIT Initiative will utilize the state of Georgia contract #99999-001-SPD0000139-0004 for Dell EMC.

Financial impact: $1,872,080

GL Code: 100.1000.530000.00011.7600.9990.0308.070.0000 Professional Services



GL Code: 100.1000.561200.00011.7600.9990.0308.070.0000 Computer Software



GL Code: 100.2210.561500.00011.7600.9990.0308.070.0000 Expendable Equipment

Contact: Ms. Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board Approval

Status: Approved by General Counsel.

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology

Request: It is requested that the Board of Education approve the extension of the Enterprise Resource Planning (“ERP”) system and project implementation services with Tyler Technologies in an  amount not to exceed $1,903,400.

Details: RFP 16-477 was originally a five-year award. The last renewal expired on 12/31/2021. Since the district is still implementing the ERP system, and this service can only be obtained from Tyler Technologies among others in a competitive marketplace for the substantial reason that Tyler Technologies has been working on the district’s implementation for the past five (5) years and has the capacity and willingness to complete the project, a contract extension is requested.

Financial impact: $1,903,400 (see breakdown below):

$1,103,400
GL Code: 100.2500.530000.74711.9999.9990.8010.050.0000 (Professional Services)

$752,000
GL Code: 100.1000.561200.00011.7600.9990.0308.070.0000 (Software)


$48,000
GL Code: 100.2500.561200.00011.7600.9990.0308.070.0000 (Support Services)

Contact: Ms. Monika Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274
Ms. Masana Mailliard, Interim Chief Financial Officer, Division of Finance, 678.676.0446

Effective: Upon Board Approval

Status: Approved by General Counsel.

Summary: Presented by: Ms. Monika Davis, Chief Information Officer, Division of Information Technology

Request: It is requested that the Board of Education approve the purchase of laptop and desktop devices, installation, support services, and associated components from Virtucom, CDW-G, and Apple Inc. in an amount not to exceed $9,920,000.

Details: The district is committed to providing the necessary technology tools for schools and teachers to facilitate a learning environment and departments to conduct the operating business of the district. Bid 17-10 with Virtucom expired June 30, 2022, and the purchase of technology devices is necessary to support equitable access to hybrid and virtual learning applications, digital content, and connecting with teachers. This purchase aims to establish a systematic and uniform system for procuring technology device purchases, accessories, and components.


In accordance with Board of Education Purchasing Policy DJE III.D.3.d. The Purchasing Department shall be authorized to make purchases through inter-governmental and educational cooperatives, alliances, and consortiums to achieve cost savings and administrative efficiencies based on economies of scale. Therefore, this purchase will utilize the Sourcewell cooperative purchasing agreement #081419-CDW-G, Virtucom (state contract), and Apple (sole source). For this school year, all district device purchases (computers, laptops, Chromebooks, tablets, networked printers) will utilize approved contracts from these approved vendors because support services are already set up. In addition, only devices from these approved vendors will be allowed to access the DCSD secured network, which provides access to network printing and other specialized network-related services.

The past three-year average spend with each vendor is as follows:



Vendor
Spend Amount


Apple Computer, Inc.
$424,166.00


CDW-G
$56,276.00


Virtucom
$11,106,849.00

Financial impact: $9,920,000
Various budget codes in the General Fund (Fund 100) and all Special Revenue Funds (Funds 400-589 and 600) :
Function: 1000 Instruction, 2400 School Administration, 2800 Support Services - Central
Objects: 561100 Supplies - Technology Related, 561600 Expendable Computer Equipment




GL Account: 100.1000.561600.01911.7600.9990.0308.070.0000 Expendable Computer Equipment
GL Account: 100.2210.561500.00011.7600.9990.0308.070.0000 Expendable Equipment

Contact: Monika T. Davis, Chief Information Officer, Division of Information and Instructional Technology, 678.676.1274

Effective: Upon Board approval

Status: Approved by General Counsel.

Summary: Presented by: Ms. Shakina M. Champion, Director of School Innovation, Division of Community Empowerment, Innovation and Partnership

Request: It is requested that the DeKalb County Board of Education approve the contract amendment for Museum School of Avondale Estates to include the two-party agreement between the local board of education and the local charter school regarding the provision of in-kind services for federal funds for which the local charter school is eligible.

Details: The following local charter school seeks to amend its contract to append their in-kind services agreement: Museum School of Avondale Estates.

Financial impact: The total financial impact of all charter schools’ contract amendments (Appendices C) is estimated to be in excess of $1,000,000.00, which includes the direct allocation of personnel to administer the federal programs.

Contact: Ms. Shakina M. Champion, Director of School Innovation, Division of Community Empowerment, Innovation and Partnership, 678.676.1200

Effective: July 1, 2022

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is recommended that the Board of Education ratify and approve the American Medical Response ICAs that exceeds $50,000.00 from August 1, 2022, through December 31, 2022, with a total contract value not-to-exceed $75,000.00.

The 1st AMR-ICA for $42,500.00 has been deemed an emergency to ensure EMS Standby Coverage from the beginning of Fall 2022 Varsity Football and Cross-Country Season through September 30th.


Varsity Football Games (143 hours x $250.00) $35,750.00
Cross Country Meets (27 hours x $250.00) $6,750.00

The 2nd AMR-ICA is for $32,500.00 and will cover the remainder of the Fall 2022 Varsity Football and Cross-Country Season from October 1, 2022, through December 31, 2022.


Varsity Football Games (127 hours x $250.00) $31,750.00
Cross Country Meet (3 hours x $250.00) $750.00

Details: In choosing a medical service provider, major considerations were given to staffing availability, the ability to provide reliable and efficient emergency medical services, and competitive pricing.

Financial impact: The total budget for the Standby Services from AMR is allocated from the cost code (100.2500.530200.00011.7090.9990.8010.040.0000) from the Athletic Department’s General Fund Budget in the amount not to exceed $75,000.00 for the Fall Athletic Season.

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. James P. Jackson, Executive Director of Athletics, Divisionof Operations, 678.676.1824

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education approve the contract extension for Bid No. 19-471 for Catalog Discount-Carpentry Supplies, Parts, and Equipment to MSC Industrial Supply Co. for an additional year in the amount not to exceed $150,000.

Details: On November 5, 2018, the Board of Education approved Fastenal Company and MSC Industrial Supply Co. as responsive and responsible bidders to provide materials at a percentage discount. This bid allows the DCSD to purchase products at a discounted price. This recommendation is for the fourth, and final, of four (4) one-year contract renewal options. Fastenal Company did not respond to the District’s request to extend for another year. MSC Industrial Supply Co. is located at 8601 Dunwoody Place, Suite 610, Sandy Springs, GA 30350.

Financial impact: The total contract amount for these services in the amount not to exceed $150,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education approve the contract extension for Bid No. 19-466 for Catalog Discount-Electrical Supplies, Parts, and Equipment to Global Equipment Company and MSC Industrial Supply Co. for an additional year in the amount not to exceed $150,000.

Details: On December 3, 2018, the Board of Education approved Global Equipment Company, MSC Industrial Supply Co. and Regency Lighting as responsive and responsible bidders to provide materials at a percentage discount. This bid allows the DCSD to purchase products at a discounted price. With the exception of Regency Lighting, all of the above vendors are being recommended for the fourth, and final, of four (4) one-year (1-year) contract renewal options. Global Equipment Company is located at 2505 Mill Center Parkway, Suite 100, Buford, GA 30518. MSC Industrial Supply Co., is located at 8601 Dunwoody Place, Suite 610, Sandy Springs, GA 30350.

Financial impact: The total contract amount for these services in the amount not to exceed $150,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations , 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education approve the contract extension for Bid No. 19-469 for Catalog Discount-Glazing Supplies, Parts, and Equipment to MSC Industrial Supply Co. and School Specialty, Inc. for an additional year in the amount not to exceed $100,000.

Details: On December 3, 2018, the Board of Education approved MSC Industrial Supply Co. and School Specialty, Inc. as responsive and responsible bidders to provide materials at a percentage discount. This bid allows the DCSD to purchase products at a discounted price. This recommendation is for the fourth, and final, of four (4) one-year contract renewal options. MSC Industrial Supply Co. is located at 8601 Dunwoody Place, Suite 610, Sandy Springs, GA 30350. School Specialty, Inc. is located at W6316 Design Drive, Greenville, WI 54942.

Financial impact: The total contract amount for these services in the amount not to exceed $100,000 will be allocated from the General Fund Budget, Deferred Maintenance
(100.2600.543013.00011.7520.9990.8013.040.0000)

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon Board Approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education approve the award of Portable Air Condition (A/C) Bid 23-417 to Sun Belt Rentals, Inc. and Spot Coolers, Inc.

Details: In an effort to provide access to portable air condition units on an as needed basis, at an affordable price, a formal Invitation to Bid for Portable Air Condition Units was issued on June 16, 2022, through the Purchasing Department. The solicitation was advertised in the Champion on June 16 and 23, 2022. Electronic notification was sent to 36 vendors from the DCSD Vendor Bid List, 400 vendors through the Georgia Procurement Registry and 115 vendors through IonWave (See attached Sourcing Efforts Memorandum). Bids were received on July 12, 2022, from three (3) firms, reviewed and deemed responsive to the requirements of solicitation. This bid includes four (4) one (1)-year renewal options through 2026.

The Facilities Department reviewed the bids from the responsive bidders and selected Sun Belt Rentals, Inc. as the primary vendor with the lowest fixed price per item that met all required specifications and Spot Coolers, Inc., as the secondary vendor. In the event the primary supplier is unable to provide services, the secondary vendor may be used. This allows the District to perform services without impeding the process due to lack of availability by any one vendor.

This item will allow the district to rent portable air conditioning units on an as needed basis. The use of these rented units will be prioritized based on need. The first priority will be for any school or facility where the HVAC units for the facility is inoperable. The next priority will be for any wing or large portion of a facility that has an inoperable HVAC system. Additionally, the next priority would be those facilities that has multiple rooms without an operable HVAC system and the final would be a single room without an operable HVAC system.

Financial impact: The total budget for this service will be allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) under the Facilities Deferred Maintenance Budget in the amount not-to-exceed $1,200,000 this fiscal year.

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478

Effective: Upon board approval

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is requested that the Board of Education approve the following ICA’s that exceed $50,000, with a total contract value not-to-exceed $1,810,000:









Alliance Fire Protection ($95,000)









BMS Cat of Georgia, LLC ($80,000)


Chamblee Fence Company ($95,000)


Clean A Blind of Atlanta, LLC ($95,000)


Coit Cleaning and Restoration Services ($85,000)


Daikin Applied ($95,000)









Electronic Maintenance Associates, Inc. ($85,000)


Georgia Stage, LLC ($95,000)


Georgia Truck & Trailer, LLC ($95,000)


Green Diamond Waste ($80,000)


John Q Bullard Associates ($85,000)









M&H Equipment Repairs ($90,000)


Monahan and Sons ($95,000)


National Roof Drainage, Inc. ($95,000)


Overhead Door Company of Atlanta ($95,000)


Peach State Truck Centers, LLC ($95,000)









Premier Grease, Inc. ($90,000)


Section 10, Inc. ($95,000)


Strategic Environmental Solutions, LLC ($75,000)


Summit Fence, LLC ($95,000)

Details: On October 18, 2021, the Board of Education approved the revision of Board Policy DJE to require Board approval for any Independent Contractor Agreements with a total cost of $50,000.00 or more.

Financial impact: The total budget for these services is allocated from the cost code (100.2600.543000.00011.7520.0000.8013.040.0000) under the Operations’ Division General Fund Budget in amount not-to-exceed $1,620,000 and (100.2700.530000.00011.7190.0000.1320.8013.040.0000) under the Fleet Maintenance General Fund Budget in the amount not-to-exceed $190,000 this fiscal year.

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483



Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478



Mr. Cedric Burse, Director of Fleet Maintenance, Division of Operations, 678.676.1388

Effective: Upon board approval

Status: Approved by General Counsel


**Legal sufficiency as to form is approved by General Counsel, with understanding that:






1. All projects to be performed by vendors will be separately quoted prior to initiation of work with competitive selection per Policy DJE followed as applicable, based upon the
value of the quote.







2. All documentation and information will be received from vendors, including rate sheets and Certificate of Insurance prior to final execution.







3. ICAs including all required documentation, will be submitted for final sufficiency review prior to superintendent execution.

Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 10135: Group A Fire Sprinkler Installation to include survey work and flow tests to the architectural services contract for this project.

It is also requested that the Board of Education approve Amendment No. 1 to Cooper Carry, Inc. for the additional scope of work for a not-to-exceed amount of $126,427 for this project.

Details: On September 13, 2021, the Board approved the award of RFQu No. 21-752-037 for Professional Architectural and Engineering Services for Columbia High School, Dunaire Elementary School, Former Wadsworth Facility, International Student Center and Wadsworth Magnet School for Group A Fire Sprinkler Installation to Cooper Carry, Inc.

The E-SPLOST V 10135: Group A Fire Sprinkler Installation currently has a scope of work which includes “New fire sprinkler system and New LED lighting and ceiling replacement in corridors”.

It is requested that the scope of work be expanded to include “... Full site surveys and New flow tests.”

It is also requested that an amendment to the architectural services contract with Cooper Carry, Inc. for this project be approved. This amendment would cover the additional design cost associated with the additional scope of work as well as cost escalation associated with the original project scope of work.

Financial impact: A budget adjustment of $126,427 will be necessary to cover the additional cost of the amendment to the architectural services contract with Cooper Carry, Inc.

This budget adjustment would move $126,427 from E-SPLOST V Project 10135: Project Contingency (cost code: SP5FACCON.10135.PRGCONTIN) to E-SPLOST V 10135: Architect (cost code: SP5FACCON.10135.ARCHITECT).

Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Hans Williams, Dir.ector of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 10235: Group B Fire Sprinkler Installation to include survey work and flow tests to the architectural services contract for this project.







It is also requested that the Board of Education approve Amendment No. 1 to Cooper Carry, Inc. for the additional scope of work for a not-to-exceed amount of $185,675 for this project

Details: On September 13, 2021, the Board approved the award of RFQu No. 21-752-038 for Professional Architectural and Engineering Services for Allgood Elementary School, Brockett Elementary School, Evansdale Elementary School, Kittredge Magnet School, Margaret Harris Comprehensive School, Stone Mill Elementary School, and Stone Mountain Elementary School for Group B Fire Sprinkler Installation to Cooper Carry, Inc.







The E-SPLOST V 10235: Group B Fire Sprinkler Installation currently has a scope of work which includes “New fire sprinkler system and New LED lighting and ceiling replacement in corridors”.







It is requested that the scope of work be expanded to include “... Full site surveys and New flow tests.”







It is also requested that an amendment to the architectural services contract with Cooper Carry, Inc. for this project be approved. This amendment would cover the additional design cost associated with the additional scope of work as well as cost escalation associated with the original project scope of work.

Financial impact: A budget adjustment of $185,675will be necessary to cover the additional cost of the amendment to the architectural services contract with Cooper Carry, Inc.







This budget adjustment would move $185,675 from E-SPLOST V Project 10235: Project Contingency (cost code: SP5FACCON.10235.PRGCONTIN) to E-SPLOST V 10235: Architect (cost code: SP5FACCON.10235.ARCHITECT).

Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483



Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 10335: Group C Fire Sprinkler Installation to include survey work and flow tests to the architectural services contract for this project.







It is also requested that the Board of Education approve Amendment No. 1 to Cooper Carry, Inc. for the additional scope of work for a not-to-exceed amount of $117,607 for this project.

Details: On September 13, 2021, the Board approved the award of RFQu No. 21-752-039 for Professional Architectural and Engineering Services for Chestnut Elementary School, Huntley Hills Elementary School, Montgomery Elementary School, Sequoyah Middle School, Vanderlyn Elementary School and Woodward Elementary School for Group C Fire Sprinkler Installation to Cooper Carry, Inc.







The E-SPLOST V 10335: Group C Fire Sprinkler Installation currently has a scope of work which includes “New fire sprinkler system and New LED lighting and ceiling replacement in corridors”.







It is requested that the scope of work be expanded to include “... Full site surveys and New flow tests.”







It is also requested that an amendment to the architectural services contract with Cooper Carry for this project be approved. This amendment would cover the additional design cost associated with the additional scope of work as well as cost escalation associated with the original project scope of work.

Financial impact: A budget adjustment of $117,607 will be necessary to cover the additional cost of the amendment to the architectural services contract with Cooper Carry, Inc.







This budget adjustment would move $117,607 from E-SPLOST V Project 10335: Project Contingency (cost code: SP5FACCON. 10235.PRGCONTIN) to E-SPLOST V 10335: Architect (cost code: SP5FACCON. 10235.ARCHITECT).

Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483



Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve an E-SPLOST V budget reallocation in the amount of $1,100,000 from Program Contingency which will allow the proper funds to be allocated to the necessary project cost code for the construction of the major building system replacement at E.L. Miller Elementary School.

It is requested that the Board of Education approve the award of RFP No. 22-752-023 to Centennial Contractors Enterprises, Inc., the most responsive and responsible offeror whose proposal is the most advantageous to the Board based on the evaluation factors, for general contractor services for E.L. Miller Elementary School for the lump sum amount of $6,997,200.

Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on April 28, 2022, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,331 vendors through the State of Georgia Procurement Registry, and 327 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Eight (8) people attended the virtual mandatory pre-proposal meeting on May 12, 2022, representing five (5) general contractor firms. Three (3) proposals were received on July 12, 2022, for the E.L. Miller Elementary School Major Building System Replacement Project. All three proposals were deemed responsive and were evaluated by a selection committee.

Centennial Contractors Enterprises, Inc., will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Centennial Contractors Enterprises, Inc., is located at 3200 Cobb Galleria Parkway, Suite 210, Atlanta, Georgia 30339.

Financial impact: The total contract amount for the E.L. Miller Elementary School Major Building System Replacement project in the amount of $6,997,200 will be allocated from the construction cost code SP5FACCON.35435.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $1,100,000 from program contingency is required to fund this project.

Contact: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations

Request: It is recommended that the Board of Education approve the award of RFP No. 22-752-031 for ADA Assessment Services to Bureau Veritas Technical Assessment, LLC, the most responsive and responsible Offeror whose proposal meets the requirements and criteria set forth in the Proposal Documents, for a not-to-exceed amount of $1,126,423.50.

Details: The Request for Proposal (RFP) for ADA Assessment Services was issued on June 16, 2022. The solicitation was advertised in the Champion on June 16, 23, 30, and July 7, 2022. Electronic notification was sent to 138 vendors from the Facilities Vendor Bid List and 297 vendors through the Georgia Procurement Registry and Demandstar. A mandatory pre-proposal conference was held on June 23, 2022. Eleven (11) people were in attendance, representing nine (9) firms. On July 14, 2022, proposals were received from two (2) firms. Both proposals were responsive and submitted to the selection committee for evaluation.

Additional project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

Financial impact: The total contract value of $1,126,423.50 will be allocated from the ESSR CARES cost code (420-8010.31121.MGTADMIN).

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 370-35: Chesnut ES to include the addition of a security vestibule and fire sprinkler system.

In addition, it is requested that the Board of Education approve a related budget adjustment for a not-to-exceed amount of $630,000 to cover the cost of the additional scope of work.

Details: On August 9, 2021, the Board approved the award of RFQu No. 21-752-034 for Professional Architectural and Engineering Services for Laurel Ridge Elementary School, Woodridge Elementary School, Chestnut Elementary School, and Druid Hills Middle School to Cooper Carry.

The E-SPLOST V Project 37035: Chesnut ES currently has a scope of work that includes “Major building system replacement with emphasis on HVAC”.

It is requested that the scope of work be expanded to include “...addition of a security vestibule and a fire sprinkler system.”

It is also requested that the budget of E-SPLOST V Project 37035: Chesnut ES be increased by $630,000 to cover the additional cost of the increased scope of work. This budget would be transferred from E-SPLOST V project 10935: Life Safety Set Aside.

Financial impact: A budget transfer of $630,000 from E-SPLOST V Project 10935: Life Safety Set Aside (cost code: SP5SAFSEC. 10935.MGTADMINDC) to
E-SPLOST V Project 37035: Chesnut ES (cost code: SP5FACCON.37035.GENERALCONTRACTOR).

Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Hans Williams, Director Planning and E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 36835: Laurel Ridge ES to include the addition of a security vestibule, a fire sprinkler system, and a roof replacement.

In addition, it is requested that the Board of Education approve a related budget adjustment for a not-to-exceed amount of $1,030,000 to cover the cost of the additional scope of work.

Details: On August 9, 2021, the Board approved the award of RFQu No. 21-752-034 for Professional Architectural and Engineering Services for Laurel Ridge Elementary School, Woodridge Elementary School, Chestnut Elementary School, and Druid Hills Middle School to Cooper Carry.

The E-SPLOST V Project 36835: Laurel Ridge ES currently has a scope of work that includes “Major building system replacement with emphasis on HVAC and Windows”.

It is requested that the scope of work be expanded to include “...addition of a security vestibule, a fire sprinkler system, and roof replacement.”

It is also requested that the budget of E-SPLOST V Project 36835: Laurel Ridge ES be increased by $1,030,000. To cover the additional cost of the increased scope of work. This budget would be transferred from E-SPLOST V project 10935: Life Safety Set Aside.

Financial impact: A budget transfer of $1,030,000 from E-SPLOST V Project 10935: Life Safety Set Aside (cost code: SP5SAFSEC.10935.MGTADMINDC) to E-SPLOST V Project 36835: Laurel Ridge ES (cost code: SP5FACCON.36835.GENERALCONTRACTOR).

Contact: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Hans Williams, Director of Planning and E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 36935: Woodridge ES to include the addition of a security vestibule and fire sprinkler system.







In addition, it is requested that the Board of Education approve a related budget adjustment for a no-to-exceed amount of $910,000 to cover the cost of the additional scope of work.

Details: On August 9, 2021, the Board approved the award of RFQu No. 21-752-034 for Professional Architectural and Engineering Services for Laurel Ridge Elementary School, Woodridge Elementary School, Chestnut Elementary School, and Druid Hills Middle School to Cooper Carry, Inc.







The E-SPLOST V Project 36935: Woodridge ES currently has a scope of work that includes “Major building system replacement with emphasis on HVAC”.







It is requested that the scope of work be expanded to include “...addition of a security vestibule and a fire sprinkler system.”







It is also requested that the budget of E-SPLOST V Project 36935: Woodridge ES be increased by $910,000 to cover the additional cost of the increased scope of work. This budget would be transferred from E-SPLOST V project 10935: Life Safety Set Aside.

Financial impact: A budget transfer of $910,000 from E-SPLOST V Project 10935: Life Safety Set Aside (cost code: SP5SAFSEC.10935.MGTADMINDC) to E-SPLOST V Project 36935: Woodridge ES (cost code: SP5FACCON.36935.GENERALCONTRACTOR).

Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483



Mr. Hans Williams, Director of Planning and E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 365-35: Salem MS to include roof replacement as needed as well as the approval of a related amendment to the architectural services contract for a not-to-exceed amount of $317,111.

Details: The E-SPLOST V Project 36535: Salem MS currently has a scope of work which includes “Major building system replacement with emphasis on HVAC”.

It is requested that the scope of work be expanded to include “...roof replacement as needed.”

It is also requested that an amendment to the architectural services contract with Goodwyn Mills Cawood for this project be approved. This amendment would cover the additional design cost associated with the additional scope of work as well as cost escalation associated with the original project scope of work.

Financial impact: A budget adjustment of $317,111 will be necessary to cover the additional cost of the amendment to the architectural services contract with Goodwyn Mills Cawood.

This budget adjustment would move $317,111 from E-SPLOST V Project 60235: Program Contingency (cost code: SP5MANG. 60235.PRGCONTIN) to E-SPLOST V Project 36535: Salem MS (cost code: SP5FACCON. 36535.ARCHITECT).

Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483

Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 361-35: Fairington ES to include HVAC upgrades as needed and fire sprinkler installation as well as the approval of a related amendment to the architectural services contract for a not-to-exceed amount of $115,321.

Details: The E-SPLOST V 36135: Fairington ES currently has a scope of work which includes “Major building system replacement with emphasis on Roofing and Site Improvements; and Plumbing fixture replacement”.

It is requested that the scope of work be expanded to include “...HVAC upgrades as needed and fire sprinkler installation."

It is also requested that an amendment to the architectural services contract with Goodwyn Mills Cawood for this project be approved. This amendment would cover the additional design cost associated with the additional scope of work as well as cost escalation associated with the original project scope of work.

Financial impact: A budget adjustment of $115,321 will be necessary to cover the additional cost of the amendment to the architectural services contract with Goodwyn Mills Cawood.

This budget adjustment would move $115,321 from E-SPLOST V Project 60235: Program Contingency (cost code: SP5MANG. 60235.PRGCONTIN) to E-SPLOST V 36135: Fairington ES (cost code: SP5FACCON. 36135.ARCHITECT).

Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve an E-SPLOST V budget reallocation in the amount of $9,763,167.37 from Program Contingency, which will allow the proper funds to be allocated to the necessary project cost code for the construction of the major building system replacements at Redan Middle School, Fairington Elementary School, and Salem Middle School.

Details: Specific details related to the scope of work for this Request for Proposal can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/

The RFP was issued on April 14, 2022, and notification of the upcoming bid was sent via email to more than 150 vendors from the DCSD vendor list, 2,329 vendors through the State of Georgia Procurement Registry, and 337 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Seventeen (17) people attended the virtual mandatory pre-proposal meeting on April 26, 2022, representing ten (10) general contractor firms. Two (2) proposals were received on May 19, 2022, for the Redan Middle School, Fairington Elementary School, and Salem Middle School Major Building System Replacement Project. Both proposals were deemed responsive and were evaluated by a selection committee.

Construction Works, Inc., will be responsible for the general contracting work as outlined in the proposal documents. The DeKalb County School District’s Standard Firm Fixed Price Contract will be used. The award of this contract will allow for the commencement of the construction of this project. Construction Works, Inc., is located at 2524 Lithonia Industrial Boulevard, Suite D, Tucker, Georgia 30058.

Financial impact: The total contract amount for the Redan Middle School Major Building System Replacement project in the amount of $4,997,155, will be allocated from the construction cost code SP5FACCON.32235.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $2,356,281, from program contingency is required to fund this project.

The total contract amount for the Fairington Elementary School Major Building System Replacement project in the amount of $4,203,861.37 will be allocated from the construction cost code SP5FACCON.36135.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $2,240,466.37 from program contingency is required to fund this project.

The total contract amount for the Salem Middle School Major Building System Replacement project in the amount of $8,903,690 will be allocated from the construction cost code SP5FACCON.36535.GENCONTR under the voter-approved E-SPLOST V program. A budget reallocation of $5,166,440 from program contingency is required to fund this project.

Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve an E-SPLOST V budget reallocation in the amount of $584,622 from Program Contingency which will allow the proper funds to be allocated to the necessary project cost codes for the baseball facilities improvements at Druid Hills Middle School and Redan High School.

It is also requested that the Board of Education approve the Gilbane Building Company Change Order No. 1 for the additional scope associated with the Druid Hills Middle School dugouts, press box, and bleachers; and an ADA walkway, press box and field irrigation at Redan HS for $584,622.

Details: Specific details related to the scope of work for this project can be found on the District’s solicitation website at https://dekalbschoolsga.ionwave.net/.

On October 27, 2021, the Board of Education approved the award of RFP No. 21-752-046 for Design/Build Services for Druid Hills Middle School and Redan High School to Gilbane Building Company. The scope of work for this project includes improvements to the baseball facilities at Druid Hills Middle School and Redan High School in response to specific urgent needs for the student/athletes in these 2 clusters.

Financial impact: The total amount of $584,622 for Gilbane Building Company Change Order No.1 will be allocated from the cost code SP5FACCON.30435.GENCONTR under the voter-approved E-SPLOST V program, after the budget reallocation requested herein is completed.

Contact: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483

Effective: Upon board approval

Status: Approved by General Counsel

Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve the Deluxe Athletics change order No. 03 for the removal and replacement of the asphalt base for the track at Lakeside High School for the lump sum amount of $140,000.

Details: Specific details related to the scope of work for this Request for Proposal can be found on the District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/

On February 8, 2021, the Board of Education approved the award of RFP No. 21-752-014 for Design/Build Services for Group A2 Track and Turf Installation to Deluxe Athletics LLC. The scope of work for this project included turf and/or track installation at Chamblee Charter High School, Lakeside High School, Stephenson High School, Ronald E. McNair High School, and Miller Grove High School. Change Order No. 03 is needed for the removal and replacement of the asphalt base for the track at Lakeside High School.

Financial impact: The cost of $140,000.00 for the Deluxe Athletics, LLC change order No. 03 is allocated from the construction cost code (SP5FACCON.21635.GENCONTR) under the voter-approved E-SPLOST V program.

Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483

Effective: Upon board approval.

Status: Approved by General Counsel.

Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations

Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 32235: Redan MS to include roof replacement as needed as well as the approval of a related amendment in an amount not to exceed $216,294.00 to the architectural services contract for this project.

Details: The E-SPLOST V Project 32235: Redan MS currently has a scope of work which includes “Major building system replacement with emphasis on plumbing fixtures”.

It is requested that the scope of work be expanded to include “...roof replacement and HVAC system replacement.”

It is also requested that an amendment to the architectural services contract with Goodwyn Mills Cawood for this project be approved. This amendment would cover the additional design cost associated with the additional scope of work as well as cost escalation associated with the original project scope of work.

Financial impact: A budget adjustment of $216,294.00 will be necessary to cover the additional cost of the amendment to the architectural services contract with Goodwyn Mills Cawood.

This budget adjustment would move $216,294 from E-SPLOST V Project 60235: Program Contingency (cost code: SP5MANG .60235.PRGCONTIN) to E-SPLOST V Project 32235: Redan MS (cost code: SP5FACCON .32235.ARCHITECT).

Contact: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, 678.676.1483

Mr. Hans Williams, Dir. Planning & E-SPLOST Programming, Division of Operations, 678.676.1588

Status: Approved by General Counsel.

Summary: Presented by: Ms. Melanie Pearch, Regional Superintendent, Region I

Request: In accordance with Board Policy DFK, Gifts and Bequests, it is requested that the Board of Education accept a donation of an audio-visual equipment system and projector mount for a total of $37,938.21 from the Chamblee Middle School Education Foundation to Chamblee Middle School. This equipment will be used to improve the sound system in the cafeteria when hosting celebrations, meetings, and events for students, parents, teachers, and community members.

Details: The Chamblee School Education Foundation is requesting approval of their donation totaling $37,983.21 for the purpose of improving the sound system in the cafeteria when hosting celebrations, meetings, and events for students, parents, teachers, and community members.

Financial impact: This is a donation so there is no impact to the general budget.

Contact: Ms. Melanie Pearch, Regional Superintendent, Region I, 678.676.1105

Effective: Upon board approval.

Status: Attorney approval not required.

Summary: Presented by: Dr. Deborah Moore-Sanders, Deputy Superintendent, Division of Equity and Student Empowerment

Request: It is requested that the Board of Education accept the donation of $75,573.36 from Publix Super Market, Inc., to purchase supplies to support classrooms, students, and families in need.

Details: The Division of Equity and Student Empowerment will work collaboratively with the Department of Social Work Services, Parent and Family Engagement, and Regional Superintendents to identify students and schools that could benefit from additional school supplies. The funds will be used to support all 7 regions and will be utilized in an equitable manner.

A Summary Report will be provided to the District and to Publix detailing the number of students and classrooms that benefited from the donation.

Financial impact: There is no financial impact to the District. Publix is donating $75,573.36 to the District to support the Tools for Back-to-School Campaign Initiative.

Contact: Dr. Deborah Moore-Sanders, Deputy Superintendent, Division of Equity and Student Empowerment, 678.676.1200

Ms. Denise Revels, LCSW, Coordinator of Social Work Services, Division of Equity and Student Empowerment, 678.676.1200

Effective: Upon Board approval. The funds will be utilized within this calendar year.

Status: Approval by General Counsel is not required.

Summary: Presented by: Dr. Tekshia Ward- Smith, Administrator, Division of Human Resources

Details: The organizational alignment and department supervision for the Director of Exceptional Education are as follows:

Direct report to the Deputy Superintendent of Student Empowerment and Equity
Department of Supervision: Wrap Around Services

Financial impact: There is no impact to the general budget as the position already exists in the general budget.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200
Dr. Deborah Moore-Sanders, Deputy Superintendent, Division of Student Empowerment and Equity, 678.676.1200

Effective: The appointment will be effective upon approval by the Board of Education.

Status: Attorney approval is not required.

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources

Request: It is requested that the Board of Education approve the hiring of Dr. Marcia Oglesby as the Director of Grants and Partnerships.

Details: The organizational alignment and department supervision for the Director of Exceptional Education are as follows:

Direct report to the Deputy Superintendent of Community Empowerment, Innovation, and Partnership
Department of Supervision: Grants and Partnerships

Financial impact: There is no impact to the general budget as the position already exists in the general budget.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Effective: The appointment will be effective upon approval by the Board of Education.

Status: Attorney approval is not required.

Summary: Presented by: Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance

Summary: Presented by: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources

Request: It is requested that the Board of Education consider, for adoption amended Board Policy GBA, Professional Personnel Compensation Guides and Contracts. The amended policy was presented at the August 10, 2022 board meeting for consideration and has laid on the table for thirty days for stakeholder feedback.

Details: The proposed Board Policy GBA: Professional Personnel Compensation Guides and Contracts to ensure that employees are compensated with salaries commensurate with job responsibilities and duties.

Contact: Dr. Tekshia Ward-Smith, Administrator, Division of Human Resources, 678.676.1200

Effective: Upon Board of Education’s approval.

Status: Approved by General Counsel.

Summary: Presented by: Ms. Marissa Key, Executive Director of Employee Relations, Division of Human Resources

Request: It is requested that the Board of Education accept the proposed Board Policy IKBB: Divisive Concepts Complaint Resolution Process. The policy has laid on the table for stakeholder feedback after the First Read presentation at the August 10, 2022 Board meeting.

Details: The DeKalb County Board of Education, its Superintendent, and each school shall prohibit an employee from discriminating against students and other employees based on race.
The DeKalb County Board of Education, its Superintendent, and each school shall ensure that curricula and training programs encourage employees and students to practice tolerance and mutual respect and to refrain from judging others based on race.
The DeKalb County Board of Education and each local school may provide curricula or training programs that foster learning and workplace environments where all students, employees, and school community members are respected; provided, however, that any curriculum, classroom instruction, or mandatory training program, whether delivered or facilitated by school personnel or a third party engaged by a school or local school system, shall not advocate for divisive concepts.
Nothing in this policy shall be construed or applied to:



Inhibit or violate the rights protected by the Constitutions of Georgia and the United States of America or undermine intellectual freedom and free expression;
Infringe upon the intellectual vitality of students and employees of local boards of education, local school systems or other schools;
Prohibit a local board of education, local school system, or other school from promoting concepts such as tolerance, mutual respect, cultural sensitivity, or cultural competency; provided, however, that such efforts do not conflict with the requirements of this policy, O.C.G.A. §20-1-11 and other applicable laws;
Prohibit a school administrator, teacher or other school personnel, or an individual facilitating a training program from responding in a professionally and academically appropriate manner and without espousing personal political beliefs to questions regarding specific divisive concepts raised by students, school community members or participants in a training program;
Prohibit the discussion of divisive concepts, as part of a larger course of instruction, in a professionally and academically appropriate manner and without espousing personal political beliefs;
Prohibit the full and rigorous implementation of locally approved curriculum linked to Georgia Standards of Excellence, Advanced Placement, International Baccalaureate Diploma Program, dual enrollment coursework, or elements of such curricula; provided, however, that such implementation is done in a professionally and academically appropriate manner and without espousing personal political beliefs;
Prohibit the use of curricula that addresses the topics of slavery, racial oppression, racial segregation, or racial discrimination, including topics relating to the enactment and enforcement of laws resulting in racial oppression, segregation, and discrimination in a professionally and academically appropriate manner and without espousing personal political beliefs;
Create any right or benefit, substantive or procedural, enforceable at law or in equity, by any party against a local board of education, local school system, or other school, or the departments, agencies, entities, officers, employees, agents, or any other personnel affiliated with such local board of education, local school system, or other school; or
Prohibit a state or federal court or agency of competent jurisdiction from ordering training or other remedial action that discusses divisive concepts due to a finding of discrimination, including discrimination based on race.

Financial impact: There is no financial impact.

Contact: Ms. Marissa Key, Executive Director of Employee Relations, Division of Human Resources, 678.676.0105

Ms. Stacy E. Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731

Effective: Upon Board of Education’s approval.

Status: Approved by General Counsel.

Summary: Convened by: Mrs. Vickie B. Turner, Board Chair

*Speakers
1. Angie Claussen
2. Kelly Livingston (virtual)
3. Nancy Kelly
4. Gabrielle Rosen
5. Joe Williams
6. Robin Biro
7. Deborah Jones
8. Laura Brown
9. Tracey Anderson
10. Juana Alzaga
11. Erica Kuniansky
12. Beth Zubia
13. Sara Faris
14. Miriam Martin
15. Nancy Jester
16. Phillip Parker

Summary: Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent

Summary: It is requested that the DeKalb County Board of Education approve the September 12, 2022 consent agenda items.

Motion by: _____________
Seconded by: ___________
Vote: _______

Summary: Presented by: Mrs. Vickie B. Turner, Board Chair

Summary: Presented by: Mrs. Vickie B. Turner, Board Chair

Summary: It is requested that the DeKalb County Board of Education adjourn the September 12, 2022 work session and business meeting.

Motion by: ____________
Seconded by: __________
Vote: _____