Agenda Item
b. Approval of the Purchase of Advanced Placement (AP) Examinations for SY22-23 Test Administration (in an amount not to exceed $475,000.00)
Summary: Presented by: Dr. Myisha Warren, Executive Director of the Office of Federal Programs, Office of Continuous Improvement and
Ms. Allison Q. Scott, Director of Assessment Administration, Office of Continuous Improvement
Request: In support of Board Policy II, it is requested that the Board of Education approve the purchase of Advanced Placement Exams from College Board for the SY22-23 test administration in an amount not to exceed $475,000.00.
This is a testing expenditure that does not require bid per the District’s Purchasing Board Policy (DJE).
Why: The District’s purchase of an AP exam for students enrolled in an AP course will provide greater access and equity for students to complete graduation requirements while potentially earning college credit. National research studies submit that students who successfully complete an AP course are more likely to graduate high school and graduate from college. Additionally, measurements associated with the State’s College and Career Ready Performance Index (CCRPI) cite both student AP exam performance and successful participation in AP courses as accountability indicators and performance targets for high schools.
Details: Advanced Placement courses are college-level courses offered in high school. Students can earn college credit from scoring a level 3, 4, or 5 on the exam.
The Georgia Department of Education (GaDOE) will pay for an Advanced Placement exam for students who qualify for the Free and Reduced Lunch program. Additionally, the GaDOE will cover the cost of one Science, Technology, Engineering, and Mathematics (STEM) focused Advanced Placement exam for all non-free and reduced lunch students.
The list of eligible STEM-focused AP courses are as follows:
1. AP Calculus AB
2. AP Calculus BC
3. AP Computer Science A
4. AP Computer Science Principles
5. AP Statistics
6. AP Biology
7. AP Chemistry
8. AP Environmental Science
9. AP Physics C: Electricity and Magnetism
10. AP Physics C: Mechanics
11. AP Physics 1: Algebra Based
12. AP Physics 2: Algebra Based
Financial impact: The estimated cost is calculated as the number of students who are currently registered for an Advanced Placement course multiplied by the cost of the exam.
Exam costs are determined by the College Board and vary based on the economic status of the child. Exams fees are as follows: $96 (non-free and reduced lunch students) and $62 (free and reduced lunch students).
The purchase amount not to exceed $475,000.00 will be paid using general funds budgeted by the Office of Continuous Improvement (Accountability). The charge code is 100-1000-530000-00011-7540-9990-8010-030-0000 (Purchased Prof/Tech Services
Contact: Ms. Allison Q. Scott, Director of Assessment Administration, Office of Continuous Improvement, 678.676.0231
Effective: October 2022
Status: Legal approval is not required.
AP Analysis 2022-2023_Projected Exam Expense Summary
AP Students
AP Students Not AP Students Total AP Student
Without a Meal
Name Qualifying for Free Qualifying for Free Enrollments as of
Eligibility
and Reduced Lunch and Reduced Lunch 7-18-22
Designation
Arabia Mountain High School 165 134 1 300
Cedar Grove High School 0 199 0 199
Chamblee Charter High School 704 145 0 849
Clarkston High School 0 126 0 126
Columbia High School 0 156 0 156
Cross Keys High School 37 60 0 97
DeKalb Early College Academy 18 22 0 40
DeKalb School of the Arts 164 28 0 192
Druid Hills High School 309 65 4 378
Dunwoody High School 770 86 1 857
Fernbank Science Center 8 3 0 11
Lakeside High School 696 136 14 846
Lithonia High School 53 99 0 152
Martin Luther King Jr High School 4 8 0 12
McNair High School 0 59 0 59
Miller Grove High School 22 32 0 54
Redan High School 0 108 0 108
Southwest DeKalb High School 160 195 1 356
Stephenson High School 40 50 0 90
Stone Mountain High School 0 101 0 101
Tapestry Public Charter 0 0 0 0
Towers High School 0 142 0 124
Tucker High School 176 126 3 305
AP Analysis 2022-2023_Projected Exam Expense Summary
DISTRICT TOTAL 3,326 2,080 24 5,430
Projected Exam Expense Summary Quantity Rate Total
$ $
Free and Reduced Lunch Total 2,080 62.00 128,960.00
$ $
Non-Free and Reduced Lunch Total 3,326 96.00 319,296.00
Students Missing Meal Eligibility $ $
Designation 24 96.00 2,304.00
$
Grand Total 5,171 450,560.00