Agenda Item
b. Approval to Increase the Vendor Spend for Purchase of Musical Instruments for Elementary, Middle, and High Schools from TIPS Cooperative Agreement (Adorama, Alamo Music Center, Amro Music Stores, Inc., Brook Mays Music and H and H Music Universal Melody Services, Delgado Guitars, Lone Star Percussion ZNK Partners, LLC, Midwest Musical Imports MSA Music, Inc., Music and Arts Guitar Center Stores, Inc., Penders Music Company Betrold Enterprises, Inc., SoundTree Korg USA, Steve Weiss Music, Taylor Music, Inc., Terra Nova Violins LLC, The Bandwagon Music Store and Repair, The Tuba Exchange, Washington Music Sales Center, Inc.) and Choice Partners Cooperative Agreement (West Music) for an amount not to exceed $2,000,000.00
Summary: Presented by: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction
Request: It is requested that the Board of Education authorize the District to increase the vendor spend to purchase musical instruments for elementary, middle, and high schools from the following vendors in an amount not to exceed $2,000,000.00: Adorama, Alamo Music Center, Amro Music Stores, Inc., Brook Mays Music and H and H Music Universal Melody Services, Delgado Guitars, Lone Star Percussion ZNK Partners, LLC, Midwest Musical Imports MSA Music, Inc., Music and Arts Guitar Center Stores, Inc., Penders Music Company Betrold Enterprises, Inc., SoundTree Korg USA, Steve Weiss Music, Taylor Music, Inc., Terra Nova Violins LLC, The Bandwagon Music Store and Repair, The Tuba Exchange, Washington Music Sales Center, Inc., in accordance with the TIPS Contract No. 210302 through May 31, 2023 and West Music in accordance with Choice Partners Cooperative Agreement #19/034KC-07 through June 18, 2023.
Why: This request is to increase the vendor spend to purchase musical instruments utilizing the buying power of TIPS Cooperative Agreement, and Choice Partners Cooperative Agreement. The use of the cooperative agreements in addition to DCSD Bid 19-163 will enlarge the vendor pool to assist in handling the large demand for musical instruments without cutting out local/smaller vendors.
The current agenda item is an extension of the May 9, 2022 agenda item request. This request is to increase the spend amount not to exceed $2,000,000.00.
In addition, utilizing the cooperative agreements to purchase musical instruments ensures that local schools have access to quality suppliers and quality products as the vendors have already been vetted.
Details: The use of these agreements with the listed vendors will provide access to musical instruments from a large pool of vendors that can supply the equipment in a timely manner.
Financial impact: The financial impact is $2,000,000.00, which will be allocated from cost code SP5BUSEQUP.52135.FFE and SP5BUSEQUP.52135.FFE-GRTR5K under the voter-approved E-SPLOST V program.
Contact: Ms. Stacy Stepney, Chief Academic Officer, Division of Curriculum and Instruction, 678.676.0731
Dr. Lenisera Barnes-Bodison, Executive Director, Division of Curriculum and Instruction, 678.676.0137
Dr. Kimberlynn Weston, Director of the Department of PreK-12, Division of Curriculum and Instruction, 678.676.0144
Effective: Upon Board of Education approval to June 18, 2023
Status: Approved by General Counsel (Gregory Doyle Calhoun & Rogers)
Subject: Contract Renewal for # f o r
for Harris Department of Education (HCDE)/Choice Partners Cooperative
Dear CP Vendor Partner:
Your contract with Choice Partners (CP), a division of Harris County Department of Education (HCDE) is scheduled
to expire . This contract has t ( ) one-year annual renewal options remaining before final
expiration. Choice Partners values this contract and is exercising the option to extend this contract
for one year beginning
If you agree to renew this contract, please complete, sign and attach this letter under the “Response
Attachments” section of the Choice Partners eBid System http://www.choicepartners.org/vendor-login.php
by at 2:00 p.m. central time.
In addition, provide any updated pricing and/or discounts for your contract and attach a current copy of your
certificate of insurance (if applicable) and any forms that may have changed since the original proposal was
submitted.
If you have any questions or concerns, or need to discuss this contract renewal please contact Cora Day at
713-696-8208 or e-mail to cora@choicepartners.org.
Sincerely,
Jeff Drury, Director Jesus J. Amezcua, PhD., CPA, RTSBA
Choice Partners Assistant Superintendent for Business Services
A division of Harris County Department of Education Harris County Department of Education
The individual signing below has authority to enter into this agreement on behalf of the Vendor.
Corporate Name: West Music Company
Authorized Signature:
Print Name: Stephanie Adams
Title: Assistant Bid Coordinator
Date: 04/14/2021
Address: 1212 5th St., PO Box 5521
City, State, Zip Code: Coralville, IA 52241
Phone: 800-397-9378
Email Address: bids@westmusic.com
Division of Harris County Department of Education
6005 Westview Dr., Houston, TX 77055 713.696.2122 877.696.2122 www.ChoicePartners.org