Agenda Item
i. Catalog Discount: Carpentry Supplies, Parts and Equipment, Bid No. 19-471 Extension Approval - Year 4 of 4 (for a not to exceed amount of $150,000)
Summary: Presented by: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the contract extension for Bid No. 19-471 for Catalog Discount-Carpentry Supplies, Parts, and Equipment to MSC Industrial Supply Co. for an additional year in the amount not to exceed $150,000.
Why: This request is a contract extension for MSC Industrial Supply Co. to provide efficient service and quality performance while reducing costs. This request extends the agreement for an additional year through October 31, 2023.
Details: On November 5, 2018, the Board of Education approved Fastenal Company and MSC Industrial Supply Co. as responsive and responsible bidders to provide materials at a percentage discount. This bid allows the DCSD to purchase products at a discounted price. This recommendation is for the fourth, and final, of four (4) one-year contract renewal options. Fastenal Company did not respond to the District’s request to extend for another year. MSC Industrial Supply Co. is located at 8601 Dunwoody Place, Suite 610, Sandy Springs, GA 30350.
Financial impact: The total contract amount for these services in the amount not to exceed $150,000 will be allocated from the General Fund Budget, Deferred Maintenance (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Richard H. Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
June 28, 2022
VIA EMAIL
MSC Industrial Supply Co.
8601 Dunwoody Place Suite 610
Sandy Springs, GA 30350
ATTN: Scott McCamant, State Account Manager
Reference: Bid No. 19-471, Catalog Discount - Carpentry Supplies, Parts and Equipment
Dear Mr. McCamant:
As a result of the excellent service provided by MSC Industrial Supply Co., the DeKalb County School District
(“DCSD”) desires to renew the award of Bid No. 19-471, Catalog Discount - Carpentry Supplies, Parts and Equipment
for one (1) year on the same terms, conditions and pricing as stated in the bid. The purpose of this letter is to obtain
MSC Industrial Supply Co.’s acceptance of DCSD’s offer to renew the award of Bid No. 19-471, Catalog Discount -
Carpentry Supplies, Parts and Equipment.
The renewal is subject to the DeKalb County Board of Education’s (“Board”) approval and will be effective from
November 1, 2022 through October 31, 2023. Of course, we will notify you once the Board has approved the
renewal. DCSD appreciates MSC Industrial Supply Co.’s consideration of this offer to renew the award of Bid No.
19-510, Catalog Discount – Locksmith Supplies, Parts and Equipment.
As outlined in the bid specifications, you are required to send three (3) published catalogs, CD or website
identification to the Facilities Maintenance Department. Your catalog(s) must be addressed as follows:
ATTENTION: Procurement Specialist – Facilities Management, Sam A. Moss Service Center
1780 Montreal Road, Tucker, Georgia 30084
If you provide paper catalogs, each catalog must have a brightly colored 3” x 5” (or larger) label affixed to the
outside front cover. Your front cover label must adhere to the following format:
DeKalb County School District
Bid No. 19-471, Catalog Discount – Carpentry Supplies, Parts and
Equipment ______% DISCOUNT
Valid through October 31, 2023 only.
Quotation Number ______________
Exclusions Are: _______________________________________
____________________________________________________
____________________________________________________
Company Name ______________________________________
Company Address ____________________________________
Company Representative _______________________________
E-Mail ______________________________________________
Company Webpage URL _______________________________
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org
Your label must be submitted via fax to 678-676-0170 or email to phyllis _d_jones@dekalbschoolsga.org for
approval prior to catalog mailing.
If accepted, please submit a copy of your company’s proof of insurance reflecting the coverage(s) stated within the
original solicitation document, sign the acceptance below and email both documents to phyllis
_d_jones@dekalbschoolsga.org no later than Wednesday, July 6, 2022. Insurance policy or policies must be
maintained throughout the term of this agreement. A copy of the insurance requirements is included. Feel free to
also fax the acceptance and your proof of insurance to Ms. Jones at 678-676-0170.
Best regards,
Carla L. Smith
Carla L. Smith
Purchasing Manager
c: Mr. Richard Boyd
Mr. Bobby Moncrief
Ms. Belinda Quillet
CLS/lw
ACKNOWLEDGMENT
MSC Industrial Supply Co. hereby accepts DeKalb County School District’s offer to renew the award of Bid No. 19-
471, Catalog Discount – Carpentry Supplies, Parts and Equipment at the same prices, terms and conditions as the
original award, until October 31, 2023. MSC Industrial Supply Co. understands that this acceptance is subject to the
approval of the DeKalb County Board of Education.
________________________ June 30, 2022
________________________
Authorized Signatory Date
Scott McCamant
________________________ State Account Manager
________________________
Name (Typed or Printed) Title of Authorized Signatory
Robert R. Freeman Administrative Complex
1701 Mountain Industrial Blvd | Stone Mountain, GA 30083
678.676.0110 | www.dekalbschoolsga.org