Agenda Item
iii. E-SPLOST V Project 103-35 for Group C Fire Sprinkler Installation: Approval of Additional Scope of Work and Related Amendment No. 1 to the A/E Services Contract (for a not-to-exceed amount of $117,607)
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 10335: Group C Fire Sprinkler Installation to include survey work and flow tests to the architectural services contract for this project.
It is also requested that the Board of Education approve Amendment No. 1 to Cooper Carry, Inc. for the additional scope of work for a not-to-exceed amount of $117,607 for this project.
Why: To provide Huntley Hills ES, Montgomery ES, Vanderlyn ES, and Woodward ES with further needed improvements. The additional scope of work was recommended by the project’s design professionals and/or requested by DCSD Facilities. The requested amendment to the architectural services contract for this project would cover the expected costs of both the additional scope of work as well as cost escalation associated with the original scope of work for this project.
Details: On September 13, 2021, the Board approved the award of RFQu No. 21-752-039 for Professional Architectural and Engineering Services for Chestnut Elementary School, Huntley Hills Elementary School, Montgomery Elementary School, Sequoyah Middle School, Vanderlyn Elementary School and Woodward Elementary School for Group C Fire Sprinkler Installation to Cooper Carry, Inc.
The E-SPLOST V 10335: Group C Fire Sprinkler Installation currently has a scope of work which includes “New fire sprinkler system and New LED lighting and ceiling replacement in corridors”.
It is requested that the scope of work be expanded to include “... Full site surveys and New flow tests.”
It is also requested that an amendment to the architectural services contract with Cooper Carry for this project be approved. This amendment would cover the additional design cost associated with the additional scope of work as well as cost escalation associated with the original project scope of work.
Financial impact: A budget adjustment of $117,607 will be necessary to cover the additional cost of the amendment to the architectural services contract with Cooper Carry, Inc.
This budget adjustment would move $117,607 from E-SPLOST V Project 10335: Project Contingency (cost code: SP5FACCON. 10235.PRGCONTIN) to E-SPLOST V 10335: Architect (cost code: SP5FACCON. 10235.ARCHITECT).
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Hans Williams, Director of Planning & E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon board approval.
Status: Approved by General Counsel.
CHRONOLOGY OF THE AGENDA ITEM
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by DeKalb voters, the Board
approved an E-SPLOST V list of projects on December 5, 2016, for $561 million to include various capital
renewal, renovations, and classroom addition projects throughout the District.
On September 13, 2021, the Board approved the award of RFQu No. 21-752-038 for Professional
Architectural and Engineering Services for Allgood Elementary School, Brockett Elementary School,
Evansdale Elementary School, Kittredge Magnet School, Margaret Harris Comprehensive School, Stone
Mill Elementary School, and Stone Mountain Elementary School for Group B Fire Sprinkler Installation to
Cooper Carry, Inc.
The additional scope of work was recommended by the project’s design professionals and/or requested
by DCSD Facilities. The requested amendment to the architectural services contract for this project
would cover the expected costs of both the additional scope of work as well as cost escalation
associated with the original scope of work for this project.